World Archives Project: UK Absent Voters Lists (Part 1)

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A collection of images from the UK Electoral Registers that include the names of soldiers serving abroad.

Project Overview

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Project Instructions
At the end of some UK electoral registers from 1918-1920, absent voters lists were published to include names of soldiers serving abroad. This collection contains these registers, as well as regular voter lists from polling districts across the UK. The MAJORITY of the images will be of regular voters lists. No information should be keyed from these, and they should be classified as "Cover Page, Section Header, etc." The images that have names to be keyed will say "Absent Voters' List" in the header, and will have clearly labeled column headings having to do with military service (i.e. "4. Description of Service, Ship, Regiment, Number, Rank, Rating, &c., or Recorded Address," or something very similar).

What Names Should I Key?
ONLY the names of individuals found on "Absent Voters' List" forms will be keyed for this project. Many names will include soldier information, but some names may not. Please see the image samples for examples of forms that should be keyed and forms that should not be keyed.

Project Form Types and Field Helps
Absent Voter List
Cover page, Section header, etc.
Image with no data


Absent Voter List

Ukabsentkey1.JPG

Choose 'Absent Voter List' for images that contain names and military information for individuals that were serving abroad. These images will typically have the keywords 'Absent Voters' List' in the header, and have military information listed next to the name of the individual.

Absent Voter List Keying Instructions

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space. The name of the primary person may be found in the column labeled "2. Names in Full. (Surname First.)" and typically appears in surname-given format.

Surname

Key the surname as seen on the record using the dictionary provided for assistance. The name of the primary person may be found in the column labeled "2. Names in Full. (Surname First.)" and typically appears in surname-given format.

Suffix

Key all titles, such as "Jr" or "III," following the surname of the primary person as seen on the record using the dictionary provided for assistance. The name of the primary person may be found in the column labeled "2. Names in Full. (Surname First.)"

Service Number

Key the Service Number as seen on the record. The service number, when it appears, is typically the FIRST value in the column labeled "4. Description of Service, Ship, Regiment, Number, Rank, Rating, &c., or Recorded Address." Service numbers are typically a string of numeric values, but may occasionally contain letters, slashes (/), or other markings.

Rank

Key the Rank of the primary person from the record. The rank, when it appears, is typically one of the earliest values in the column labeled "4. Description of Service, Ship, Regiment, Number, Rank, Rating, &c., or Recorded Address." A dictionary has been provided for this field for assistance, but may not include all ranks that appear. If a rank appears on an image but is not found in the dictionary, please key the rank as seen.

Regiment

Key the Regiment from the record. The regiment, when it appears, typically follows the rank in the column labeled "4. Description of Service, Ship, Regiment, Number, Rank, Rating, &c., or Recorded Address." A dictionary has been provided for this field for assistance, but may not include all regiments that appear. If a regiment appears on an image but is not found in the dictionary, please key the regiment as seen.

Branch of Service

Key the Branch of Service from the record. The branch of service, when it appears, typically follows the regiment in the column labeled "4. Description of Service, Ship, Regiment, Number, Rank, Rating, &c., or Recorded Address." The branch of service will typically appear as an acronym. A dictionary has been provided for this field for assistance, but may not include all branches of service that appear. If a branch of service appears on an image, but is not found in the dictionary, please key the branch of service as seen.

Note: If the name of a ship is present on a record and no other service branch is listed, the Branch of Service should be keyed as "Navy."

Ship

Key the Ship as seen on the record. The ship, when it appears, typically follows the abbreviations "H.M.S.", "H.M.T.B.D.", "S.S.", or something similar in the column labeled "4. Description of Service, Ship, Regiment, Number, Rank, Rating, &c., or Recorded Address."

Military Place

Key the Military Place as seen on the record. The military place, when it appears, is typically found following the name of a ship. Other places may appear in the column labeled "4. Description of Service, Ship, Regiment, Number, Rank, Rating, &c., or Recorded Address," but these are typically part of the regiment. Use the dictionaries to assist you in determining what is part of a regiment and what is a true military place.

Absent Voter List Image Samples



Cover page, Section header, etc.



Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth. For this particular project, voters' lists WITHOUT military data should be classified as Cover page, Section header, etc.

Image Samples



Image with no data

Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.