World Archives Project: New South Wales, Australia, Government Gazettes, 1853-1899 (Part 3)

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This collection contains gazettes published weekly in New South Wales, Australia that include Acts of Parliament, land transactions, criminal notices, will and probate notices, military desertions, government appointments, missing people and more.

Project Overview

View Keying Standards
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First time keying? Get started here.

Project Instructions Similar to newspaper articles, keying this project will require some reading in order to extract the desired fields. Only key data from articles when at least one name is present. If a name appears multiple times in an article, only key the name once. Sometimes, especially in escaped prisoner or convict notices, known aliases will be listed. Key up to two aliases per individual (the first two).

You will likely encounter multiple event types, but all images with names to be keyed should be classified as "Gazette Page With Names".

If your article or series of articles continues onto a second image, you may copy down any relevant information to all appropriate individuals.

If your image contains two or more columns, key from column one down, and then column two down, etc.

What NOT to key

  • Do not key the gazette publication dates, as we already have them captured.
  • Do not key indexes including "Lists of monies received by the Government Printer."
  • Do not key "Private Advertisements" or "Conveners of Quarterly & Special Licensing Courts."
  • Do not key the names of authors (usually in all caps).
  • Do not key names of authors within the "Publications for Sale" nor in the "List of Monies Received by Government Printer" (these would have already been keyed from articles) usually shown at the end of each gazette.
  • In "General Abstract, Liabilities & Assets" list for companies, do not key the managers name who is noted for swearing to its truthfulness. If only the manager, accountant and JP are listed on the image (they will be in all caps), do not key the article.

What Names Should I Key?

Government gazettes are like a newspaper with articles, except the articles deal with notices of various kinds put out by the government rather than interesting current events. For example, an article may contain a list of missing people, a notice about a crime that was committed or a land transaction. Every person mentioned in an article should be keyed on their own record excluding the names of those who authored the articles (typically found at the end or bottom of an article). These authors names will appear multiple times. We will also not usually key the names of Mayors, Governors, etc., unless the article is specifically about them.

Project Form Types and Field Helps
Gazette Page With Names
Cover page, Section header, etc.
Image with no data


Gazette Page With Names

NewSWP2 GazettePageWithNames 1.JPG

Choose the "Gazette Page With Names" form type for images with names to be keyed.

Gazette Page With Names Keying Instructions

Page Number

Key the page number as seen. Page number is usually found at the top of the image, though on images oriented in landscape, the page number will be on the right hand side of the image.

Event Type

Key the event type using the dictionary provided. Event type is the type of event being reported in the gazette. Event type may be found in the header or record level depending on the type and format of the article. Copy the event type to all individuals in the article. When event type is located on a previous image that is a part of your image set, copy it down, otherwise leave this field blank.

The following events will be found in this collection:

  • Bankruptcy\Insolvency Notice
  • Convict\Prisoner Notice
  • Crime\Criminal Act
  • Government Appointment
  • Land Transaction (NOTE: This event type covers all land related articles.)
  • Ownership details of deceased persons
  • Military
  • Mining License
  • Missing People
  • Next of Kin Notice
  • Other
  • Professional Listing
  • Unclaimed Letter
  • Will\Probate Notice

Click here for help and examples.

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person as seen on the record using the dictionary provided for assistance.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

If a name appears multiple times within an article, only key it once. Only key the name of the individual or individuals that the record or article is about. Do not key the names of authors often listed at the end of articles. We will also not usually key the names of Mayors, Governors, etc., unless the article is specifically about them.

With lists (e.g. unclaimed letters) if there are multiple Mrs Jones at the same location or just a street address, key Mrs(prefix) "blank"(given) Jones(surname) just once. If there are multiple Mrs Jones but with different locations key them all on separate records with their respective localities.

Click here for help and examples.

Surname

Key the surname as seen on the record using the dictionary provided for assistance.

If a name appears multiple times within an article, only key it once. Only key the name of the individual or individuals that the record or article is about. Do not key the names of authors often listed at the end of articles. We will also not usually key the names of Mayors, Governors, etc., unless the article is specifically about them.

With lists (e.g. unclaimed letters) if there are multiple Mrs Jones at the same location or just a street address, key Mrs(prefix) "blank"(given) Jones(surname) just once. If there are multiple Mrs Jones but with different locations key them all on separate records with their respective localities.

Click here for help and examples.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the record using the dictionary provided for assistance.

If a name appears multiple times within an article, only key it once. Only key the name of the individual or individuals to whom the record or article applies. Do not key the names of authors often listed at the end of articles. We will also not usually key the names of Mayors, Governors, etc., unless the article is specifically about them.

Event Day

Key the day in its numerical form from the event date. Event date is the date the event took place and may be found within an article.

Where possible, key an event date for each individual. If there are multiple individuals in an article, but only one date, key the same date for each individual. If there is no date on the record level (listed with an article or individual), key the date from the header of the article and copy down for each individual.

Click here for help and examples.

Event Month

Key the month as an abbreviation from the event date using the dictionary provided for assistance. Event date is the date the event took place and may be found within an article.

Where possible, key an event date for each individual. If there are multiple individuals in an article, but only one date, key the same date for each individual. If there is no date on the record level (listed with an article or individual), key the date from the header of the article and copy down for each individual.

Click here for help and examples.

Event Year

Key the year in its numerical form from the event date. Event date is the date the event took place and may be found within an article.

Where possible, key an event date for each individual. If there are multiple individuals in an article, but only one date, key the same date for each individual. If there is no date on the record level (listed with an article or individual), key the date from the header of the article and copy down for each individual.

Click here for help and examples.

Event Place

Key the event place as seen on the record using the dictionary provided for assistance. Event place is where the event took place. Key all localities such as town, district or parish and county into the event place field. If the locality is a place other than NSW, capture the state and country. Key the event place in the order which it appears on the image. Do not key the words "county," "parish" etc.

Where possible, key an event place for each individual. If there are multiple individuals in an article, but only one place, key the same place for each individual. If there is no event place on the record level (listed with an article or individual), key the event place from the header of the article and copy down for each individual. If there are multiple places, key the first one to appear.

Click here for help and examples.

Alias Given 1

Occasionally an alternate given name may be recorded for an individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the word "nee." Key the first name or initial and any middle names of the alias of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

Alias Surname 1

Occasionally an alternate surname may be recorded for an individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the abbreviation "for." or the words "nee" or "formerly." Key the alias surname as seen on the record using the dictionary provided for assistance.

Alias Given 2

Where two alias names appear, key the second alias given name here. Do not key more than 2 alias names.

Alias Surname 2

Where two alias names appear, key the second alias surname here. Do not key more than 2 alias names.

Gazette Page With Names Image Samples


More Gazette Page With Names Image Samples



Cover page, Section header, etc.

NSWAusGovGazette GazettePage Capture 6.JPG

Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Cover Page Image Samples



Image with no data

NSWAusGovGazette GazettePage Blank 1.JPG

Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.

Other Image No Data Image Samples