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Organizing genealogy docs

Replies: 4

Re: Organizing genealogy docs

Posted: 1341501455000
Classification: Query
My computer files are pretty organized (not so much for the paper) this is the method I use:

1. on my hard drive there is a folder for each surname

2. Within the surname folders are separate folders for each individual. I use the following naming convention: Last Name, First Name Middle (birth year-death year)

Example - Smith, John Joseph (1850-1926). This helps to differentiate between people with the name name

If its a female, it's Maiden Name, First Middle, Married Name (birth-death). Example, Jones, Mary Alice, Smith (1855-1900)

3. Within each of those individual's folder are scans of all documents, pictures - everything is scanned. The scanned files are named for the individual like so: Smith, John Joseph (1850-1926) - Census - 1930 US Census

it was an absolute pain in the rump to initially set up, but now there is no problem finding someone or knowing what file pertains to who. If a file pertains to more than 1 person a copy is in each person's folder on the hard drive.

Also, I have a Mac so for any file or folder you can right click and add notes about the file or folder - those notes are searchable so I use those extensively as well.

SubjectAuthorDate Posted
dpj071 1234470476000 
kealwood 1339963375000 
djblade311 1340942583000 
g8ksh 1341063325000 
patmob 1341501455000 
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