I can show a working copy of the above if it helps as well rather than reading my babble.
The Word doc I also print out before going to Scotlandspeoplehub for research.
I keep info still to find highlighted in red so I can flick through the pages to see what info I still have to find.
BTW - it was VERY time consuming to convert all the info I had already gathered into the new format...
works me me :)