World Archives Project: West Yorkshire, England, Prison Records,1801-1914

From Ancestry.com Wiki

(Difference between revisions)
Jump to: navigation, search
(marshall)
(Need help keying this project?)
 
(3 intermediate revisions not shown)
Line 11: Line 11:
==Need help keying this project?==
==Need help keying this project?==
-
If you have questions that you cannot find the answers to in the article below please review the general [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards Keying Standards.]<br>
+
[http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards Click here to view Keying Standards.]<br>
[http://www.ancestry.com/wiki/index.php?title=Talk:World_Archives_Project:_West_Yorkshire,_England,_Prison_Records,1801-1914 Click here to post a question on the Discussion page.]<br>
[http://www.ancestry.com/wiki/index.php?title=Talk:World_Archives_Project:_West_Yorkshire,_England,_Prison_Records,1801-1914 Click here to post a question on the Discussion page.]<br>
-
[http://boards.ancestry.com/wap.newprojectqa/mb.ashx Click here to post a question or comment on the message board.]
+
[http://boards.ancestry.com/wap.intlrecordsenglang/mb.ashx Click here to post a question or comment on the message board.]
'''Project Instructions'''<br>
'''Project Instructions'''<br>
Line 92: Line 92:
*Transportation
*Transportation
*Other
*Other
-
<br>
+
'''When there are two options given in the sentence column, unless they are the same, key the sentence as other. We are only keying the sentence from the sentence column.
 +
'''
====Keying Image Samples====
====Keying Image Samples====

Current revision as of 14:46, 22 August 2013


About this project This collection contains prison records from West Yorkshire.

Contents

Need help keying this project?

Click here to view Keying Standards.
Click here to post a question on the Discussion page.
Click here to post a question or comment on the message board.

Project Instructions

Images that contain names with information should be classified as the "List" form type. From these images we are keying the name, alias names, the committal date, age, and sentence. This collection has both convict and officer registers. Where the content had convicts listed, only the convicts should be keyed (not the officers). Where the content has officers listed (and no convicts), then the officers should be keyed.

For the committal date, it can be found by one of the following titles: "Trial Date", "Re-examination and Trial", "Summary Convictions", "CURRENT NUMBER DATE OF RECEIPT", "Place and Date of Conviction", "Date Received" (not When Rec), "Before Whom tried and date", "When Tried" and "Appointed to the Service". It should be keyed first from the "Trial Date". If no Trial date appears, then key from the "Conviction" date, then the "Summary Convictions"date if no conviction date is found. When Committal Date appears in the Header, key the date to all records on the image to which it applies. For Officer records the Committal Date is the "Receiving" date. If no receiving date appears, key from the "Appointment" date. If "Ditto", or "Do" marks appear then Key down date from previous record or assigned header date.

For the sentence, it should be categorized based on what is written in the "Sentence" or "Sentence or Order of the Court" columns. Choose the sentence from the options listed in the dictionary. The value must match the dictionary. The values in the dictionary are:

  • Acquittal
  • Death
  • Imprisonment or Servitude
  • Transportation
  • Other


Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
List
Index
Title Page
Cover page, Section header, etc.
Image with no data

List

File:West Yorkshire Prison List 1.JPG

Choose the "List" form type when the image contains names with relating information concerning their time in court or prison.

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you.

Given

Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods. The name will typically appear in the "Name" column.

Surname

Key the surname as seen on the record using the dictionary provided to assist you.The name will typically appear in the "Name" column. If a Surname appears with a list of given names underneath, the surname should be keyed to all records to which it applies.

Suffix

Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you.

Alias Given

Key the first name or initial and any middle names of the alias name as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.When provided, the Alias Given can be located by the Given and Surname and by the phrases: "Or", "Alias", or "As". If multiple alias, key only the first alias.

Alias Surname

Key the surname of the alias name as seen on the record using the dictionary provided to assist you. When provided, the Alias Given can be located by the Given and Surname and by the phrases: "Or", "Alias", or "As". If multiple alias, key only the first alias.

Birth Place

Key the birth place as seen on the image using the dictionary provided to assist you. The birth place will typically be in the "Place of Birth" or "Religion and Birth Place" column. For the "Religion and Birth" column, the birth place will be located under the Religion. Do not key Religion.

Committal Day

When provided, key the Day from the Committal Date, which can be found by one of the following titles: "Trial Date", "Re-examination and Trial", "Summary Convictions", "CURRENT NUMBER DATE OF RECEIPT", "Place and Date of Conviction", "Date Received" (not When Rec), "Before Whom tried and date", "When Tried" and "Appointed to the Service". For the Committal Date, key first from the "Trial Date". If no Trial date appears, then key from the "Conviction" date, then the "Summary Convictions" date if no conviction date is found. When Committal Date appears in the Header, key the date to all records on the image to which it applies. For Officer records the Committal Date is the "Receiving" date. If no receiving date appears, key from the "Appointment" date. If "Ditto", or "Do" marks appear then Key down date from previous record or assigned header date.

Committal Month

Key the month in its three-letter abbreviation from the Committal Date using the dictionary provided, which can be found by one of the following titles: "Trial Date", "Re-examination and Trial", "Summary Convictions", "CURRENT NUMBER DATE OF RECEIPT", "Place and Date of Conviction", "Date Received" (not When Rec), "Before Whom tried and date", "When Tried" and "Appointed to the Service", See samples for examples.For the Committal Date, key first from the "Trial Date". If no Trial date appears, then key from the "Conviction" date, then the "Summary Convictions" date if no conviction date is found. When Committal Date appears in the Header, key the date to all records on the image to which it applies.For Officer records the Committal Date is the "Receiving" date. If no receiving date appears, key from the "Appointment" date. If "Ditto", or "Do" marks appear then Key down date from previous record or assigned header date.

Committal Year

When provided, key the Year from the Committal Date, which can be found by one of the following titles: "Trial Date", "Re-examination and Trial", "Summary Convictions", "CURRENT NUMBER DATE OF RECEIPT", "Place and Date of Conviction", "Date Received" (not When Rec), "Before Whom tried and date", "When Tried" and "Appointed to the Service", See samples for examples. For the Committal Date, key first from the "Trial Date". If no Trial date appears, then key from the "Conviction" date, then the "Summary Convictions"date if no conviction date is found. When Committal Date appears in the Header, key the date to all records on the image to which it applies. For Officer records the Committal Date is the "Receiving" date. If no receiving date appears, key from the "Appointment" date. If "Ditto", or "Do" marks appear then Key down date from previous record or assigned header date.

Age

When provided, key the Age, which will be located in the columns titled:  "Age", "AGE NEXT BIRTHDAY", by the word "Age", "Age at Appointment", or next to the Given Name. If an age is available, be sure to key the date associated with that age.

Sentence

The sentence will typically be located in the "Sentence" or "Sentence or Order of the Court" column.Categorize the Sentence into one of the five options listed in the dictionary. The value must match the dictionary. The values in the dictionary are:

  • Acquittal
  • Death
  • Imprisonment or Servitude
  • Transportation
  • Other

When there are two options given in the sentence column, unless they are the same, key the sentence as other. We are only keying the sentence from the sentence column.

Keying Image Samples

Index

File:West Yorkshire Prison Index 1.JPG

Choose the "Index" form type when the image contains an internal index. It will be a list of names, and typically say "Index" at the top.

Title Page

File:West Yorkshire Prisoner Title Page 1.JPG

The Title Page will usually have the title: "A Calendar of Prisoners" in the header of the image.

Additional Image Samples



Cover page, Section header, etc.

File:West Yorkshire Prison Cover Page 1.JPG

Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Image with no data

File:West Yorkshire Prison No Data 1.JPG

Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.

Personal tools