World Archives Project: USHMM - UK, Holocaust Records From The Religious Society of Friends in Great Britain, 1933-1942

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Choose the " Minutes Sheet Additional Page" form type when the image is of minutes kept of a meeting held but is not the first page.<br><br>
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Revision as of 15:27, 13 August 2012

View Sample Image

About this project This collection contains the papers of the Religious Society of Friends in Great Britain's Germany Emergency Committee during the years 1933-1942. Among these papers are the minutes kept of meeting and correspondence concerning Jewish affairs and those that sought the aid of the Friends.

Contents

Need help keying this project?


Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
Correspondence
Emigration List
Minutes Sheet Additional Page
Minutes Sheet Page 1

Correspondence



Choose the "Correspondence" form type when the image is of a letter or other type of correspondence.

Reference Title

Key the Reference Title as seen. The Reference Title is written on a seperate sheet of paper that was imaged with the document. Not all images have a Reference Title.
See Example

Letter Day

Key the day the letter was written from the letter date. The letter date will typically appear in the top right corner of the letter.All dates are in day-month-year format. If you se a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
See Example

Letter Month

Key the month the letter was written in its three-letter abbreviation from the letter date using the dictionary provided  for assistance. The letter date will typically appear in the top right corner of the letter.All dates are in day-month-year format. If you se a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
See Example

Letter Year

Key the year the letter was written from the letter date. The letter date will typically appear in the top right corner of the letter.All dates are in day-month-year format. If you se a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
See Example

Prefix

Key any titles before the Given name, such as "Dr", "Mr", "Mrs", or "Herr" using a dictionary provided for assistance. If a prefix does not appear in the dictionary then key the prefix as seen. Prefixes may appear in either English or German.Only key the name of the person to whom the letter was sent and the name of the individual that is the main subject of the letter. Typically this person's name will appear with the phrase "the case of..." or be at the beginning of the letter after the abbreviation "re:".
See Example

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using the dictionary provided for assistance. If a name does not appear in the dictionary then key the name as seen.Only key the name of the person to whom the letter was sent and the name of the individual that is the main subject of the letter. Typically this person's name will appear with the phrase "the case of..." or be at the beginning of the letter after the abbreviation "re:".
See Example

Surname

Key the Surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen.Only key the name of the person to whom the letter was sent and the name of the individual that is the main subject of the letter. Typically this person's name will appear with the phrase "the case of..." or be at the beginning of the letter after the abbreviation "re:".
See Example

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.Only key the name of the person to whom the letter was sent and the name of the individual that is the main subject of the letter. Typically this person's name will appear with the phrase "the case of..." or be at the beginning of the letter after the abbreviation "re:".
See Example

Correspondence Type

Choose the correspondence type using the drop-down menu. The correspondence type will either be the letter recipient or the letter subject. Only key the correspondence type if the image is a letter. If the image is not of a letter, leave this filed blank.
See Example

Emigration List

File:USHMM Emigration List Sample Image.JPG

Choose the "Emigration List" form type when the image contains a list of those that emigrated or a list of those given grants for emigration purposes. It will typically have the word "emigration" somewhere in the header information of the image.

Reference Title

Key the Reference Title as seen. The Reference Title is written on a seperate sheet of paper that was imaged with the document. Not all images have a Reference Title.
See Example

Departure or Arrival Year

Key the Departure or Arrival Year as seen. This year can be found at the top of the image in the header which will typically say "Grants during..." or "Emigration during...".
See Example

Number of Persons

Key the number of Persons as seen. It will be in the column marked "No. of Persons".
See Example

Prefix

Key any titles before the Given name, such as "Dr", "Mr", "Mrs", or "Herr" using a dictionary provided for assistance. If a prefix does not appear in the dictionary then key the prefix as seen. Prefixes may appear in either English or German.If the names on the list appear as "Smith, Joe and wife" then "Joe Smith" should be keyed as the name and "wife" should be keyed as the "Other Persons". If the names appear as "Smith, Joe and Jane" then each person should be keyed as a separate record (Joe Smith, Jane Smith) and nothing should be keyed into the "Other Persons" fields.
See Example

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using the dictionary provided for assistance. If a name does not appear in the dictionary then key the name as seen.If the names on the list appear as "Smith, Joe and wife" then "Joe Smith" should be keyed as the name and "wife" should be keyed as the "Other Persons". If the names appear as "Smith, Joe and Jane" then each person should be keyed as a separate record (Joe Smith, Jane Smith) and nothing should be keyed into the "Other Persons" fields.
See Example

Surname

Key the Surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen.If the names on the list appear as "Smith, Joe and wife" then "Joe Smith" should be keyed as the name and "wife" should be keyed as the "Other Persons". If the names appear as "Smith, Joe and Jane" then each person should be keyed as a separate record (Joe Smith, Jane Smith) and nothing should be keyed into the "Other Persons" fields.
See Example

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.If the names on the list appear as "Smith, Joe and wife" then "Joe Smith" should be keyed as the name and "wife" should be keyed as the "Other Persons". If the names appear as "Smith, Joe and Jane" then each person should be keyed as a separate record (Joe Smith, Jane Smith) and nothing should be keyed into the "Other Persons" fields.
See Example

Other Persons

Key other persons as seen. The other persons will appear after an individual's name. If more than one person appears after an individual's name, seperate with a comma. For example if a record says "Smith, Joe and wife" then key the other persons as "wife". If a record says "Smith, Joe and wife and baby boy" then key the other persons as "wife, baby boy".
See Example

Gender

Key the Gender in its full form using the dictionary provided for assistance.
See Example

Marital Status

Key the martial status of the individual using the dictionary for assistance. If the marital status is listed as "S" than this person is single. If "and wife", or something similar indicating the individual has a spouse, appears after an individual's name, then this person is married. This only applies to emigration lists that include a marital status column.
See Example

File Number

Key the file number as seen. It will be in the column markes "File No."
See Example

Departure Country

Key the departure country  using a dictionary if provided for assistance. If a departure country does not appear in the dictionary then key the country as seen.The departure country will typically be in the column markes "From".
See Example

Arrival Country

Key the arrival using a dictionary if provided for assistance. If an arrival country not appear in the dictionary then key the country as seen.The arrival country will typically be found in the column marked "To".
See Example

Minutes Sheet Additional Page

File:USHMM Meeting Minutes Additional Page Sample Image.JPG

Choose the " Minutes Sheet Additional Page" form type when the image is of minutes kept of a meeting held but is not the first page.

Reference Title

Key the Reference Title as seen. The Reference Title is written on a seperate sheet of paper that was imaged with the document. Not all images have a Reference Title.
See Example

Prefix

Key any titles before the Given name, such as "Dr", "Mr", "Mrs", or "Herr" using a dictionary provided for assistance. If a prefix does not appear in the dictionary then key the prefix as seen. Prefixes may appear in either English or German.Key only names of individuals that appear to be the main focus of discussion. Do not key names of those who were present at the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
See Example

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using the dictionary provided for assistance. If a name does not appear in the dictionary then key the name as seen.Key only names of individuals that appear to be the main focus of discussion. Do not key names of those who were present at the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
See Example

Surname

Key the Surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen.Key only names of individuals that appear to be the main focus of discussion. Do not key names of those who were present at the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
See Example

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.Key only names of individuals that appear to be the main focus of discussion. Do not key names of those who were present at the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
See Example

Reason for Business

Choose the reason for business from the drop down mene. The reason for business must be one of the options in the dictionary.To help determine the reason for business you can look at the title of the paragraph which is underlined as a guide. The option in the drop-down menu will not always be word for word what appears on the document, but choose the one that most closely describes the reason a person's name is on the document. If nothing in the drop-down menu comes close to describing the reason for business, then you may choose "Other".
See Example

Minutes Sheet Page 1

RG-59.027M.0001.00000062.jpg

Choose the "Minutes Sheet Page 1" form type when the image is the first page of the minutes kept of the meeting. It willtypically say "At a Meeting of the Joint Comittee on the German Situation" at the top and will include the date of the meeting as well as a list of those present at the meeting.

Reference Title

Key the Reference Title as seen. The Reference Title is written on a seperate sheet of paper that was imaged with the document. Not all images have a Reference Title.
See Example

Meeting Day

Key the day of the meeting from the meeting date. The meeting date will appear at the top of the document.All dates are in day-month-year format. If you se a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
See Example

Meeting Month

Key the month of the meeting in its three-letter abbreviation from the meeting date using the dictionary provided for assistance. The meeting date will appear at the top of the document.All dates are in day-month-year format. If you se a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
See Example

Meeting Year

Key the the meeting year from the meeting date. The meeting date will appear at the top of the document.All dates are in day-month-year format. If you se a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
See Example

Prefix

Key any titles before the Given name, such as "Dr", "Mr", "Mrs", or "Herr" using a dictionary provided for assistance. If a prefix does not appear in the dictionary then key the prefix as seen. Prefixes may appear in either English or German.Key only names of individuals that appear to be the main focus of discussion. Do not key names of those who were present at the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
See Example

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using the dictionary provided for assistance. If a name does not appear in the dictionary then key the name as seen.Key only names of individuals that appear to be the main focus of discussion. Do not key names of those who were present at the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
See Example

Surname

Key the Surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen.Key only names of individuals that appear to be the main focus of discussion. Do not key names of those who were present at the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
See Example

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.Key only names of individuals that appear to be the main focus of discussion. Do not key names of those who were present at the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
See Example

Reason for Business

Choose the reason for business from the drop down mene. The reason for business must be one of the options in the dictionary.To help determine the reason for business you can look at the title of the paragraph which is underlined as a guide. The option in the drop-down menu will not always be word for word what appears on the document, but choose the one that most closely describes the reason a person's name is on the document. If nothing in the drop-down menu comes close to describing the reason for business, then you may choose "Other".
See Example

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