World Archives Project: USHMM - UK, Holocaust Records From The British Federation of University Women, 1938-1951

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'''About this project'''
'''About this project'''
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This collection contains the minutes of meeting kept by the British Federation of University Women, as well as various papers from case files reviewed by the same organization.
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This collection contains the minutes of meetings kept by the British Federation of University Women, regarding assistance provided to Holocaust survivors, as well as various papers from case files reviewed by the same organization.
<br>
<br>
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==This project is currently in testing==
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'''This project was previously started by high school students, as a result it is set up for double key/arbitrate.'''<br>
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'''This project is being tested at the moment and is not live for keying. This is a project designed for a specific group and will not be available for the general keying community.'''
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</td></tr>
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==Need help keying this project?==
==Need help keying this project?==
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This collection contains the minutes of meetings kept by the British Federation of University Women, regarding assistance provided to Holocaust survivors, as well as various papers from case files reviewed by the same organization.
This collection contains the minutes of meetings kept by the British Federation of University Women, regarding assistance provided to Holocaust survivors, as well as various papers from case files reviewed by the same organization.
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From this collection we are keying from five different form types:  
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We are keying from five different form types from this collection:  
*Case Files  
*Case Files  
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*Case File: Wi-Wu  
*Case File: Wi-Wu  
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Instructions on how to key an image will change depending on what the reference title is, so be sure to look at it before keying.  
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Instructions on how to key an image will change depending on the reference title, so be sure to look at it before keying.  
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'''Case Files:''' This form type will only be found among images that have a reference title that starts with "Case File". It is for all images that are not the "Index Card" or "Questionnaire" form type. The majority of these images will be correspondence. From all of the "Case File" images we will be keying the name of the person to whom the letter was sent or if the document is not a letter the name of whom the document concerns, and the date of the document. For images with the reference title "Case File: Children" we are also keying all names of children that are mentioned in the body of the letter. This will require reading the letter and pulling out all names that appear to be those of children. For all "Case File: Miscellaneous", "Case File: T-We", and "Case File: Wi-Wu" we are keying the name of the individual who is the main subject of the letter.  
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'''Case Files:''' This form type will only be found among images that have a reference title that starts with "Case File." It is for all images that are not the "Index Card" or "Questionnaire" form type. The majority of these images will be correspondence. From all of the "Case File" images we will be keying the name of the person to whom the letter was sent or if the document is not a letter the name of whom the document concerns, and the date of the document. For images with the reference title "Case File: Children" we are also keying all names of children that are mentioned in the body of the letter. This will require reading the letter and pulling out all names that appear to be those of children. For all "Case File: Miscellaneous," "Case File: T-We," and "Case File: Wi-Wu" we are keying the name of the individual who is the main subject of the letter.  
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'''Index Card:''' This form type will only be found among images that have a reference title that starts with "Case File". The index card is the beginning of a case file and will be an image of an index card or piece of paper with the name of a person. There will be nothing to key from these images, but it is important to mark them as "Index Card" and not "Cover page, Section header, etc.".
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'''Index Card:''' This form type will only be found among images that have a reference title that starts with "Case File." The index card is the beginning of a case file and will be an image of an index card or piece of paper with the name of a person. There will be nothing to key from these images, but it is important to mark them as "Index Card" and not "Cover page, Section header, etc."  
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'''Minutes Sheet Page 1''' & '''Minutes Sheet Additional Page''': These form types will only be found among images that have the reference title "Minutes: June 1938-Dec 1947". The '''"Minutes Sheet Page 1"''' form type is the first sheet containing a record of the minutes of a meeting. It will have information about the meeting, such as title, location and date, at the top of the page and will include a list of individuals present at the meeting. From these we are keying the location city of the meeting (it will usually be "London"), and the date of the meeting. The '''"Minutes Sheet Additional Page"''' form type is any subsequent image that contains a record of the minutes of a meeting that is not the first page. These pages will not have the list of those present at the meeting.
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'''Minutes Sheet Page 1''' & '''Minutes Sheet Additional Page''': These form types will only be found among images that have the reference title "Minutes: June 1938-Dec 1947." The '''"Minutes Sheet Page 1"''' form type is the first sheet containing a record of the minutes of a meeting. It will have information about the meeting, such as title, location and date, at the top of the page and will include a list of individuals present at the meeting. From these we are keying the location city of the meeting (it will usually be "London"), and the date of the meeting. The '''"Minutes Sheet Additional Page"''' form type is any subsequent image that contains a record of the minutes of a meeting that is not the first page. These pages will not have the list of those present at the meeting.
The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.  
The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.  
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For names keyed from these form types a "Reason for Business" needs to be assigned to that record. A list of available options will be provided in a drop-down menu. The reason for business must be one of these options. To help determine the reason for business you can look at the title of the paragraph which is underlined as a guide. The option in the drop-down menu will not always be word for word what appears on the document, but choose the one that most closely describes the reason a person's name is on the document. For example, a name might appear in the paragraph under the label "Consideration of Applications for Grants" while another will be "Applications for Grants". The reason for business  should be "Application for Grants" in both these cases. If nothing in the drop-down menu comes close to describing the reason for business, then you may choose "Other".
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For names keyed from these form types a "Reason for Business" needs to be assigned to that record. A list of available options will be provided in a drop-down menu. The reason for business must be one of these options. To help determine the reason for business you can look at the title of the paragraph which is underlined as a guide. The option in the drop-down menu will not always be word for word what appears on the document, but choose the one that most closely describes the reason a person's name is on the document. For example, a name might appear in the paragraph under the label "Consideration of Applications for Grants" while another will be "Applications for Grants." The reason for business  should be "Application for Grants" in both these cases. If nothing in the drop-down menu comes close to describing the reason for business, then you may choose "Other."
For all other fields on the "Minutes Sheet Page 1" and "Minutes Sheet Additional Page" form types, fill out what information is available. Not all information for all fields will be available for every individual.  
For all other fields on the "Minutes Sheet Page 1" and "Minutes Sheet Additional Page" form types, fill out what information is available. Not all information for all fields will be available for every individual.  
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'''Questionnaire:''' This form type will only be found among images that have a reference title that starts with "Case File". It will say "Questionnaire" at the top of the document and contains a series of questions, such as name, date of birth, and occupation information.  
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'''Questionnaire:''' This form type will only be found among images that have a reference title that starts with "Case File." It will say "Questionnaire" at the top of the document and contains a series of questions, such as name, date of birth, and occupation information.  
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=Case Files=
=Case Files=
<br>
<br>
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Choose the "Case File" form type for images that contain names with a reference title that start with "Case File" that is '''not''' the "Index Card" or "Questionnaire" form type. The majority of these images will be correspondence.<br><br>
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Choose the "Case File" form type for an image with a reference title that starts with "Case File" that is not the "Index Card" or Questionnaire" form type. The majority of these images will be letters.<br><br>
====Document Day====
====Document Day====
Key the day of the document from the document date. In letters the date will typically be in the top right of the page. In other documents the date will usually be at the top of the document.  
Key the day of the document from the document date. In letters the date will typically be in the top right of the page. In other documents the date will usually be at the top of the document.  
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<br>
<br>
====Document Month====
====Document Month====
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Key the month of the document in its three-letter abbreviation from the document date using the drop-down menu for assistance. In letters the date will typically be in the top right of the page. In other documents the date will usually be at the top of the document.  
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Key the month of the document in its three-letter abbreviation from the document date using the drop-down menu provided. In letters the date will typically be in the top right of the page. In other documents the date will usually be at the top of the document.  
All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
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====Prefix====
====Prefix====
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Key any titles before the Given name, such as "Dr", "Mr", "Mrs", or "Herr" using the drop-down menu provided for assistance. If a prefix does not appear in the drop-down menu then key the prefix as seen. Prefixes may appear in either English or German.
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Key any titles before the Given name, such as "Dr," "Mr," "Mrs," or "Herr" using the drop-down menu provided. If a prefix does not appear in the drop-down menu then key the prefix as seen. Prefixes may appear in either English or German.
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"For the "Case File" images, key the name of the person to whome the letter was sent. If the document is not a letter, key the name of whom the document concerns. If only the end of a letter is present, the name of the letter recipient is typed or written on the bottom left side at the end of the letter.
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For the "Case File" images, key the name of the person to whome the letter was sent. If the document is not a letter, key the name of whom the document concerns. If only the end of a letter is present, the name of the letter recipient is typed or written on the bottom left side at the end of the letter.
For images with the reference title "Case File: Children" key all names of children that are mentioned in the body of the letter. This will require reading the letter and identifying all of the names that appear to be children. For all "Case File: Miscellaneous", "Case File: T-We", and "Case File: Wi-Wu" key the name of the individual who is the main subject of the letter.  
For images with the reference title "Case File: Children" key all names of children that are mentioned in the body of the letter. This will require reading the letter and identifying all of the names that appear to be children. For all "Case File: Miscellaneous", "Case File: T-We", and "Case File: Wi-Wu" key the name of the individual who is the main subject of the letter.  
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====Given====
====Given====
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Key the first name or initial and any middle names of the primary person to whom the record pertains using the drop-down menu provided for assistance. If a name does not appear in the drop-down menu then key the name as seen.
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Key the first name or initial and any middle names of the primary person to whom the record pertains using the drop-down menu provided. If a name does not appear in the drop-down menu then key the name as seen.
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====Surname====
====Surname====
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Key the Surname using the drop-down menu provided for assistance. If the surname does not appear in the drop-down menu then key the surname as seen.
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Key the Surname using the drop-down menu provided. If the surname does not appear in the drop-down menu then key the surname as seen.
From all of the "Case File" images we will be keying the name of the person to whom the letter was sent or if the document is not a letter the name of whom the document concerns. In images where only the end of the letter is present, often times the name of the letter recipient is typed or written off to the left side of the end of the letter.  
From all of the "Case File" images we will be keying the name of the person to whom the letter was sent or if the document is not a letter the name of whom the document concerns. In images where only the end of the letter is present, often times the name of the letter recipient is typed or written off to the left side of the end of the letter.  
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For images with the reference title "Case File: Children" we are also keying all names of children that are mentioned in the body of the letter. This will require reading the letter and pulling out all names that appear to be those of children. For all "Case File: Miscellaneous", "Case File: T-We", and "Case File: Wi-Wu" we are keying the name of the individual who is the main subject of the letter.
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For images with the reference title "Case File: Children" we are also keying all names of children that are mentioned in the body of the letter. This will require reading the letter and pulling out all names that appear to be those of children. For all "Case File: Miscellaneous," "Case File: T-We," and "Case File: Wi-Wu" we are keying the name of the individual who is the main subject of the letter.
<br>
<br>
====Suffix====
====Suffix====
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Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using the drop-down menu provided for assistance. If a suffix does not appear in the drop-down menu then key the suffix as seen.
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Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using the drop-down menu provided. If a suffix does not appear in the drop-down menu then key the suffix as seen.
From all of the "Case File" images we will be keying the name of the person to whom the letter was sent or if the document is not a letter the name of whom the document concerns. In images where only the end of the letter is present, often times the name of the letter recipient is typed or written off to the left side of the end of the letter.  
From all of the "Case File" images we will be keying the name of the person to whom the letter was sent or if the document is not a letter the name of whom the document concerns. In images where only the end of the letter is present, often times the name of the letter recipient is typed or written off to the left side of the end of the letter.  
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For images with the reference title "Case File: Children" we are also keying all names of children that are mentioned in the body of the letter. This will require reading the letter and pulling out all names that appear to be those of children. For all "Case File: Miscellaneous", "Case File: T-We", and "Case File: Wi-Wu" we are keying the name of the individual who is the main subject of the letter.
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For images with the reference title "Case File: Children" we are also keying all names of children that are mentioned in the body of the letter. This will require reading the letter and pulling out all names that appear to be those of children. For all "Case File: Miscellaneous," "Case File: T-We," and "Case File: Wi-Wu" we are keying the name of the individual who is the main subject of the letter.
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<br>
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[[File:UW Meeting Minutes Page 1 Sample Image.JPG]]
[[File:UW Meeting Minutes Page 1 Sample Image.JPG]]
<br><br>
<br><br>
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Choose the "Minutes Sheet Page 1" form type when the image contains the reference title "Minutes: June 1938-Dec 1947" and has information at the top of the page about the meeting, such as title, location, date, and a list of individuals present at the meeting.<br><br>
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Choose the "Minutes Sheet Page 1" form type when the image contains the reference title, "Minutes: June 1938-Dec 1947" and has information at the top of the page about the meeting, such as: title, location, date, and a list of individuals present at the meeting.<br><br>
====Meeting Day====
====Meeting Day====
Key the day of the meeting from the meeting date. The meeting date will be at the top of the page.
Key the day of the meeting from the meeting date. The meeting date will be at the top of the page.
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====Meeting Month====
====Meeting Month====
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Key the month of the meeting in its three-letter abbreviation from the meeting date using the drop-down menu provided for assistnace. The meeting date will be at the top of the page.
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Key the month of the meeting in its three-letter abbreviation from the meeting date using the drop-down menu provided. The meeting date will be at the top of the page.
All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
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====Meeting Location====
====Meeting Location====
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Key the meeting location using the drop-down menu provided for assistance. The meeting location will be at the top of the page after the street address. Key only the city that appears. It will usually be "London".
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Key the meeting location using the drop-down menu provided. The meeting location will be at the top of the page after the street address. Key only the city that appears. It will usually be "London."
<br>
<br>
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====Prefix====
====Prefix====
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Key any titles before the Given name, such as "Dr", "Mr", "Mrs", or "Herr" using the drop-down menuy provided for assistance. If a prefix does not appear in the drop-down menu then key the prefix as seen. Prefixes may appear in either English or German.
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Key any titles before the Given name, such as "Dr," "Mr," "Mrs," or "Herr" using the drop-down menu provided. If a prefix does not appear in the drop-down menu then key the prefix as seen. Prefixes may appear in either English or German.
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The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section, Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members
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The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
<br>
<br>
====Given====
====Given====
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Key the first name or initial and any middle names of the primary person to whom the record pertains using the drop-down menu provided for assistance. If a name does not appear in the drop-down menu then key the name as seen.
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Key the first name or initial and any middle names of the primary person to whom the record pertains using the drop-down menu provided. If a name does not appear in the drop-down menu then key the name as seen.
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The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section, Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members
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The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
<br>
<br>
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Key the Surname using the drop-down menu provided for assistance. If the surname does not appear in the drop-down menu then key the surname as seen.
Key the Surname using the drop-down menu provided for assistance. If the surname does not appear in the drop-down menu then key the surname as seen.
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The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section, Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members
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The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
<br>
<br>
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Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using the drop-down menuprovided for assistance. If a suffix does not appear the drop-down menu then key the suffix as seen.
Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using the drop-down menuprovided for assistance. If a suffix does not appear the drop-down menu then key the suffix as seen.
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The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section, Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members
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The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
<br>
<br>
====Previous Residence====
====Previous Residence====
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Key any previous residence location mentioned using the drop-down menu provided for assistance. If the previous residence location is not in the drop-down menu then key as seen.  
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Key any previous residence location mentioned using the drop-down menu provided. If the previous residence location is not in the drop-down menu then key as seen.  
Previous residnece locations are either mentioned in the body of the text, usually after the word "from" or in the "Town" column in the New Aplications section.
Previous residnece locations are either mentioned in the body of the text, usually after the word "from" or in the "Town" column in the New Aplications section.
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*Special Cases
*Special Cases
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To help determine the reason for business you can look at the title of the paragraph which is underlined as a guide. The option in the drop-down menu will not always be word for word what appears on the document, but choose the one that most closely describes the reason a person's name is on the document. For example, a name might appear in the paragraph under the label "Consideration of Applications for Grants" while another will be "Applications for Grants". The reason for business should be "Application for Grants" in both these cases. If nothing in the drop-down menu comes close to describing the reason for business, then you may choose "Other".
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To help determine the reason for business you can look at the title of the paragraph which is underlined as a guide. The option in the drop-down menu will not always be word for word what appears on the document, but choose the one that most closely describes the reason a person's name is on the document. For example, a name might appear in the paragraph under the label "Consideration of Applications for Grants" while another will be "Applications for Grants." The reason for business should be "Application for Grants" in both these cases. If nothing in the drop-down menu comes close to describing the reason for business, then you may choose "Other."
<br>
<br>
====Religion====
====Religion====
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Key the religion from the column marked religion. If the religion is abbreviated, expand to the full name. Religions will typically be either "Jewish" or "Prot.", which should be expanded to "Protestant".
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Key the religion from the column marked religion. If the religion is abbreviated, expand to the full name. Religions will typically be either "Jewish" or "Prot.," which should be expanded to "Protestant."
<br>
<br>
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Key the age of the individual.
Key the age of the individual.
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Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12". If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10". If an age appears in months, such as 10 months, key age as a fraction: "10/12" If an age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."
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Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12". If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10." If an age appears in months, such as 10 months, key age as a fraction: "10/12." If an age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."
<br>
<br>
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<br><br>
<br><br>
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Choose the "Minutes Sheet Additional Page" form type when the image is any subsequent image that contains a record of the minutes of a meeting that is not the first page. This form type will only be found among images that have the reference title "Minutes: June 1938-Dec 1947".<br><br>
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Choose the "Minutes Sheet Additional Page" form type when the image is any subsequent image that contains a record of the minutes of a meeting that is not the first page. This form type will only be found among images that have the reference title, "Minutes: June 1938-Dec 1947".<br><br>
====Reference Title====
====Reference Title====
Choose the reference title from the available options in the drop-down menu. The reference title printed on the slip of paper imaged to the right of each document. The reference title must be one of the five options given. To pull up the drop-down menu, simply start typing one of the options.  
Choose the reference title from the available options in the drop-down menu. The reference title printed on the slip of paper imaged to the right of each document. The reference title must be one of the five options given. To pull up the drop-down menu, simply start typing one of the options.  
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====Prefix====
====Prefix====
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Key any titles before the Given name, such as "Dr", "Mr", "Mrs", or "Herr" using a drop-down menu provided for assistance. If a prefix does not appear in the dictionary then key the prefix as seen. Prefixes may appear in either English or German.
+
Key any titles before the Given name, such as "Dr," "Mr," "Mrs," or "Herr" using a drop-down menu provided. If a prefix does not appear in the drop-down menu then key the prefix as seen. Prefixes may appear in either English or German.
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Key names of individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members
+
Key names of individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
<br>
<br>
====Given====
====Given====
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Key the first name or initial and any middle names of the primary person to whom the record pertains using the drop-down menu provided for assistance. If a name does not appear in the drop-down menu then key the name as seen.
+
Key the first name or initial and any middle names of the primary person to whom the record pertains using the drop-down menu provided. If a name does not appear in the drop-down menu then key the name as seen.
Key names of individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
Key names of individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
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====Surname====
====Surname====
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Key the Surname using the drop-down menu provided for assistance. If the surname does not appear in the drop-down menu then key the surname as seen.
+
Key the Surname using the drop-down menu provided. If the surname does not appear in the drop-down menu then key the surname as seen.
Key names of individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
Key names of individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
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====Suffix====
====Suffix====
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Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using the drop-down menu provided for assistance. If a suffix does not appear in the drop-down menu then key the suffix as seen.
+
Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using the drop-down menu provided. If a suffix does not appear in the drop-down menu then key the suffix as seen.
Key names of individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
Key names of individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
Line 266: Line 264:
====Previous Residence====
====Previous Residence====
-
Key any residence location mentioned using the drop-down menu provided for assistance. If the residence location is not in the drop-down menu then key as seen. Residence locations are either mentioned in the body of the text, usually after the word "from", or in the "Town" column in the New Aplications section.
+
Key any previous residence location mentioned using the drop-down menu provided. If the previous residence location is not in the drop-down menu then key as seen.  
-
If multiple locations appear (such as a city and country) separate the locations with a comma. Ex: Vienna, Austria.
+
Previous residnece locations are either mentioned in the body of the text, usually after the word "from" or in the "Town" column in the New Aplications section.
 +
 
 +
If multiple locations appear (such as a city and country) seperate the locations with a comma. Ex: Vienna, Austria.
<br>
<br>
Line 286: Line 286:
*Special Cases
*Special Cases
-
To help determine the reason for business you can look at the title of the paragraph which is underlined as a guide. The option in the dictionary will not always be word for word what appears on the document, but choose the one that most closely describes the reason a person's name is on the document. For example, a name might appear in the paragraph under the label "Consideration of Applications for Grants" while another will be "Applications for Grants". The reason for business should be "Application for Grants" in both these cases. If nothing in the drop-down menu comes close to describing the reason for business, then choose "Other".
+
To help determine the reason for business you can look at the title of the paragraph which is underlined as a guide. The option in the drop-down menu will not always be word for word what appears on the document, but choose the one that most closely describes the reason a person's name is on the document. For example, a name might appear in the paragraph under the label "Consideration of Applications for Grants" while another will be "Applications for Grants". The reason for business should be "Application for Grants" in both these cases. If nothing in the drop-down menu comes close to describing the reason for business, then choose "Other".
<br>
<br>
Line 296: Line 296:
Key the age of the individual.
Key the age of the individual.
-
Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12". If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10" If an age appears in months, such as 10 months, key age as a fraction: "10/12" If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."
+
Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12." If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10." If an age appears in months, such as 10 months, key age as a fraction: "10/12." If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."
<br>
<br>
Line 305: Line 305:
Choose the "Questionnaire" form type when the document says "Questionnaire" at the top and contains a series of questions, such as name, date of birth, and occupation information.<br><br>
Choose the "Questionnaire" form type when the document says "Questionnaire" at the top and contains a series of questions, such as name, date of birth, and occupation information.<br><br>
====Reference Title====
====Reference Title====
-
Choose the reference title from the available options in the dictionary. The reference title is what is written on the extra piece of paper that was imaged with the document. The reference title must be one of the five options given. The five options are:
+
Choose the reference title from the available options in the drop-down menu. The reference title printed on the slip of paper imaged to the right of each document. The reference title must be one of the five options given. To pull up the drop-down menu, simply start typing one of the options.
*Minutes: June 1938-Dec 1947  
*Minutes: June 1938-Dec 1947  
*Case File: Children  
*Case File: Children  
Line 311: Line 311:
*Case File: T-We  
*Case File: T-We  
*Case File: Wi-Wu  
*Case File: Wi-Wu  
-
 
-
To pull up the dictionary, simply start typing one of the options.
 
<br>
<br>
====Prefix====
====Prefix====
-
Key any titles before the Given name, such as "Dr", "Mr", "Mrs", or "Herr" using a dictionary provided for assistance. If a prefix does not appear in the dictionary then key the prefix as seen. Prefixes may appear in either English or German.
+
Key any titles before the given name, such as "Dr," "Mr," "Mrs," or "Herr" using the drop-down menu provided. If a prefix does not appear in the drop-down menu then key the prefix as seen. Prefixes may appear in either English or German.
<br>
<br>
====Given====
====Given====
-
Key the first name or initial and any middle names of the primary person to whom the record pertains using the dictionary provided for assistance. If a name does not appear in the dictionary then key the name as seen.
+
Key the first name or initial and any middle names of the primary person to whom the record pertains using the drop-down menu provided. If a name does not appear in the drop-down menu then key the name as seen.
<br>
<br>
====Surname====
====Surname====
-
The Surname is the last name of the primary person to whom the record applies. Key the Surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen.
+
Key the surname using the drop-down menu provided. If the surname does not appear in the drop-down menu then key the surname as seen.
<br>
<br>
====Suffix====
====Suffix====
-
Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.
+
Key all titles, such as "Jr" or "III," following the surname of the primary person to whom the record applies using the drop-down menu provided. If a suffix does not appear in the drop-down then key the suffix as seen.
<br>
<br>
====Address====
====Address====
Line 334: Line 332:
<br>
<br>
-
====Residence Location====
+
====Previous Residence====
-
Key the residence location using the dictionary provided for assistance. If the residence location is not in the dictionary then key as seen. The residence location will appear in the line marked "Address" after the street address. If multiple locations appear (such as a city and country) separate the locations with a comma. Ex: Vienna, Austria.
+
Key the previous residence location using the drop-down menu provided. If the previous residence location is not in the drop-down menu then key as seen. The previous residence location will appear in the line marked "Address" after the street address.  
 +
 
 +
If multiple locations appear (such as a city and country) seperate the locations with a comma. Ex: Vienna, Austria.
 +
 
<br>
<br>
====Birth Day====
====Birth Day====
-
Key the birth day from the birth date. The birth date will appear after the phrase "Date and Place of Birth". All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
+
Key the birth day from the birth date. The birth date will appear after the phrase "Date and Place of Birth."
 +
 
 +
All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
<br>
<br>
====Birth Month====
====Birth Month====
-
Key the birth month in its three-letter abbreviation from the birth date using the dictionary provided for assistance. The birth date will appear after the phrase "Date and Place of Birth". All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
+
Key the birth month in its three-letter abbreviation from the birth date using the drop-down menue provided. The birth date will appear after the phrase "Date and Place of Birth."
 +
 
 +
All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
 +
 
<br>
<br>
====Birth Year====
====Birth Year====
-
Key the birth year from the birth date. The birth date will appear after the phrase "Date and Place of Birth". All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
+
Key the birth year from the birth date. The birth date will appear after the phrase "Date and Place of Birth."
 +
 
 +
All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
<br>
<br>
====Birth Place====
====Birth Place====
-
Key the birth place from the record using the dictionary provided for assistance. If a location is not found in the dictionary then key the location as seen. The birth place will appear after the phrase "Date and Place of Birth". If multiple locations appear (such as a city and country) separate the locations with a comma. Ex: Vienna, Austria.
+
Key the birth place from the record using the drop-down menu provided. If a location is not found in the drop-down menu then key the location as seen.  
 +
 
 +
The birth place will appear after the phrase "Date and Place of Birth." If multiple locations appear (such as a city and country) seperate the locations with a comma. Ex: Vienna, Austria.
<br>
<br>
====Former Nationality====
====Former Nationality====
-
Key the former nationality from the field titled "Former Nationality" or "Nationality"  using the dictionary provided for assistant. If the nationality listed is not in the dictionary then key as seen.
+
Key the former nationality from the field titled "Former Nationality" or "Nationality" using the drop-down menu provided. If the nationality listed is not in the drop-down menu then key as seen.
<br>
<br>
====Prior Occupation====
====Prior Occupation====
-
Key the prior occupation using the dictionary provided for assistance. If the occupation does not appear in the dictionary then key as seen. Do not key any places or years that may appear with the occupation. The prior occupation will appear after the phrase "Work Before Arrival in Great Britain".
+
Key the prior occupation using the drop-down menu provided. If the occupation does not appear in the drop-down menu then key as seen. Do not key any places or years that may appear with the occupation.  
 +
 
 +
The prior occupation will appear after the phrase "Work Before Arrival in Great Britain."
<br>
<br>
====Arrival Day====
====Arrival Day====
-
Key the arrival day from the arrival date. The arrival date will appear after the phrase "Date of Arrival in Great Britain". All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
+
Key the arrival day from the arrival date. The arrival date will appear after the phrase "Date of Arrival in Great Britain."
 +
 
 +
All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
<br>
<br>
====Arrival Month====
====Arrival Month====
-
Key the arrival month in its three-letter abbreviation from the arrival date using the dictionary provided for assistance. The arrival date will appear after the phrase "Date of Arrival in Great Britain". All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
+
Key the arrival month in its three-letter abbreviation from the arrival date using the drop-down menu provided for assistance. The arrival date will appear after the phrase "Date of Arrival in Great Britain."  
-
<br>
+
 +
All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
 +
<br>
====Arrival Year====
====Arrival Year====
-
Key the arrival year from the arrival date. The arrival date will appear after the phrase "Date of Arrival in Great Britain". All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
+
Key the arrival year from the arrival date. The arrival date will appear after the phrase "Date of Arrival in Great Britain."
 +
 
 +
All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.
<br>
<br>
Line 378: Line 395:
Choose the "Index Card" form type when the image is of an index card or piece of paper with the name of a person. Typically it will only be the surname. The index card indicates the beginning of a case file.<br>
Choose the "Index Card" form type when the image is of an index card or piece of paper with the name of a person. Typically it will only be the surname. The index card indicates the beginning of a case file.<br>
====Prefix====
====Prefix====
-
Key any titles before the given name, such as "Dr", "Mr", "Mrs", or "Herr" using the drop-down menu provided for assistance. If a prefix does not appear in the drop-down menu then key the prefix as seen. Prefixes may appear in either English or German.
+
Key any titles before the given name, such as "Dr," "Mr," "Mrs," or "Herr" using the drop-down menu provided. If a prefix does not appear in the drop-down menu then key the prefix as seen. Prefixes may appear in either English or German.
<br>
<br>
====Given====
====Given====
-
Key the first name or initial and any middle names of the primary person to whom the record pertains using the drop-down menu provided for assistance. If a name does not appear in the drop-down menu then key the name as seen.
+
Key the first name or initial and any middle names of the primary person to whom the record pertains using the drop-down menu provided. If a name does not appear in the drop-down menu then key the name as seen.
<br>
<br>
====Surname====
====Surname====
-
Key the surname using the drop-down menu provided for assistance. If the surname does not appear in the drop-down menu then key the surname as seen.
+
Key the surname using the drop-down menu provided. If the surname does not appear in the drop-down menu then key the surname as seen.
<br>
<br>
====Suffix====
====Suffix====
-
Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using the drop-down menu provided for assistance. If a suffix does not appear in the drop-down then key the suffix as seen.
+
Key all titles, such as "Jr" or "III," following the surname of the primary person to whom the record applies using the drop-down menu provided. If a suffix does not appear in the drop-down then key the suffix as seen.
<br>
<br>

Current revision as of 18:44, 21 January 2014

About this project This collection contains the minutes of meetings kept by the British Federation of University Women, regarding assistance provided to Holocaust survivors, as well as various papers from case files reviewed by the same organization.
This project was previously started by high school students, as a result it is set up for double key/arbitrate.


Contents

Need help keying this project?

Project Instructions
This collection contains the minutes of meetings kept by the British Federation of University Women, regarding assistance provided to Holocaust survivors, as well as various papers from case files reviewed by the same organization.

We are keying from five different form types from this collection:

  • Case Files
  • Index Card
  • Minutes Sheet Page 1
  • Minutes Sheet Additional Page
  • Questionnaire

To help identify the form types you will need to look at the slip of paper that was imaged with the document that contains a reference title. There are five different reference titles within this collection:

  • Minutes: June 1938-Dec 1947
  • Case File: Children
  • Case File: Miscellaneous
  • Case File: T-We
  • Case File: Wi-Wu

Instructions on how to key an image will change depending on the reference title, so be sure to look at it before keying.

Case Files: This form type will only be found among images that have a reference title that starts with "Case File." It is for all images that are not the "Index Card" or "Questionnaire" form type. The majority of these images will be correspondence. From all of the "Case File" images we will be keying the name of the person to whom the letter was sent or if the document is not a letter the name of whom the document concerns, and the date of the document. For images with the reference title "Case File: Children" we are also keying all names of children that are mentioned in the body of the letter. This will require reading the letter and pulling out all names that appear to be those of children. For all "Case File: Miscellaneous," "Case File: T-We," and "Case File: Wi-Wu" we are keying the name of the individual who is the main subject of the letter.

Index Card: This form type will only be found among images that have a reference title that starts with "Case File." The index card is the beginning of a case file and will be an image of an index card or piece of paper with the name of a person. There will be nothing to key from these images, but it is important to mark them as "Index Card" and not "Cover page, Section header, etc."

Minutes Sheet Page 1 & Minutes Sheet Additional Page: These form types will only be found among images that have the reference title "Minutes: June 1938-Dec 1947." The "Minutes Sheet Page 1" form type is the first sheet containing a record of the minutes of a meeting. It will have information about the meeting, such as title, location and date, at the top of the page and will include a list of individuals present at the meeting. From these we are keying the location city of the meeting (it will usually be "London"), and the date of the meeting. The "Minutes Sheet Additional Page" form type is any subsequent image that contains a record of the minutes of a meeting that is not the first page. These pages will not have the list of those present at the meeting.

The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.

For names keyed from these form types a "Reason for Business" needs to be assigned to that record. A list of available options will be provided in a drop-down menu. The reason for business must be one of these options. To help determine the reason for business you can look at the title of the paragraph which is underlined as a guide. The option in the drop-down menu will not always be word for word what appears on the document, but choose the one that most closely describes the reason a person's name is on the document. For example, a name might appear in the paragraph under the label "Consideration of Applications for Grants" while another will be "Applications for Grants." The reason for business should be "Application for Grants" in both these cases. If nothing in the drop-down menu comes close to describing the reason for business, then you may choose "Other."

For all other fields on the "Minutes Sheet Page 1" and "Minutes Sheet Additional Page" form types, fill out what information is available. Not all information for all fields will be available for every individual.

Questionnaire: This form type will only be found among images that have a reference title that starts with "Case File." It will say "Questionnaire" at the top of the document and contains a series of questions, such as name, date of birth, and occupation information.


Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
Case Files
Minutes Sheet Page 1
Minutes Sheet Additional Page
Questionnaire
Index Card

Case Files


Choose the "Case File" form type for an image with a reference title that starts with "Case File" that is not the "Index Card" or Questionnaire" form type. The majority of these images will be letters.

Document Day

Key the day of the document from the document date. In letters the date will typically be in the top right of the page. In other documents the date will usually be at the top of the document.

All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Document Month

Key the month of the document in its three-letter abbreviation from the document date using the drop-down menu provided. In letters the date will typically be in the top right of the page. In other documents the date will usually be at the top of the document.

All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Document Year

Key the year of the document from the document date. In letters the date will typically be in the top right of the page. In other documents the date will usually be at the top of the document.

All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Reference Title

Choose the reference title from the available options in the drop-down menu. The reference title printed on the slip of paper imaged to the right of each document. The reference title must be one of the five options given. To pull up the drop-down menu, simply start typing one of the options.

  • Minutes: June 1938-Dec 1947
  • Case File: Children
  • Case File: Miscellaneous
  • Case File: T-We
  • Case File: Wi-Wu


Prefix

Key any titles before the Given name, such as "Dr," "Mr," "Mrs," or "Herr" using the drop-down menu provided. If a prefix does not appear in the drop-down menu then key the prefix as seen. Prefixes may appear in either English or German.

For the "Case File" images, key the name of the person to whome the letter was sent. If the document is not a letter, key the name of whom the document concerns. If only the end of a letter is present, the name of the letter recipient is typed or written on the bottom left side at the end of the letter.

For images with the reference title "Case File: Children" key all names of children that are mentioned in the body of the letter. This will require reading the letter and identifying all of the names that appear to be children. For all "Case File: Miscellaneous", "Case File: T-We", and "Case File: Wi-Wu" key the name of the individual who is the main subject of the letter.

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using the drop-down menu provided. If a name does not appear in the drop-down menu then key the name as seen.


From all of the "Case File" images we will be keying the name of the person to whom the letter was sent or if the document is not a letter the name of whom the document concerns. In images where only the end of the letter is present, often times the name of the letter recipient is typed or written off to the left side of the end of the letter.

For images with the reference title "Case File: Children" we are also keying all names of children that are mentioned in the body of the letter. This will require reading the letter and pulling out all names that appear to be those of children. For all "Case File: Miscellaneous", "Case File: T-We", and "Case File: Wi-Wu" we are keying the name of the individual who is the main subject of the letter.

Surname

Key the Surname using the drop-down menu provided. If the surname does not appear in the drop-down menu then key the surname as seen.

From all of the "Case File" images we will be keying the name of the person to whom the letter was sent or if the document is not a letter the name of whom the document concerns. In images where only the end of the letter is present, often times the name of the letter recipient is typed or written off to the left side of the end of the letter.

For images with the reference title "Case File: Children" we are also keying all names of children that are mentioned in the body of the letter. This will require reading the letter and pulling out all names that appear to be those of children. For all "Case File: Miscellaneous," "Case File: T-We," and "Case File: Wi-Wu" we are keying the name of the individual who is the main subject of the letter.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using the drop-down menu provided. If a suffix does not appear in the drop-down menu then key the suffix as seen.


From all of the "Case File" images we will be keying the name of the person to whom the letter was sent or if the document is not a letter the name of whom the document concerns. In images where only the end of the letter is present, often times the name of the letter recipient is typed or written off to the left side of the end of the letter.

For images with the reference title "Case File: Children" we are also keying all names of children that are mentioned in the body of the letter. This will require reading the letter and pulling out all names that appear to be those of children. For all "Case File: Miscellaneous," "Case File: T-We," and "Case File: Wi-Wu" we are keying the name of the individual who is the main subject of the letter.

Correspondence Type

Choose the correspondence type using the drop-down menu. The correspondence type will either be letter recipient or letter subject. Only key the correspondence type if the image is a letter. If the image is not of a letter, leave this filed blank. To bring up the drop-down menu, simply start typing one of the options.

Minutes Sheet Page 1

File:UW Meeting Minutes Page 1 Sample Image.JPG

Choose the "Minutes Sheet Page 1" form type when the image contains the reference title, "Minutes: June 1938-Dec 1947" and has information at the top of the page about the meeting, such as: title, location, date, and a list of individuals present at the meeting.

Meeting Day

Key the day of the meeting from the meeting date. The meeting date will be at the top of the page.

All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Meeting Month

Key the month of the meeting in its three-letter abbreviation from the meeting date using the drop-down menu provided. The meeting date will be at the top of the page.

All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Meeting Year

Key the year of the meeting from the meeting date. The meeting date will be at the top of the page.

All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Meeting Location

Key the meeting location using the drop-down menu provided. The meeting location will be at the top of the page after the street address. Key only the city that appears. It will usually be "London."

Reference Title

Choose the reference title from the available options in the drop-down menu. The reference title printed on the slip of paper imaged to the right of each document. The reference title must be one of the five options given. To pull up the drop-down menu, simply start typing one of the options.

  • Minutes: June 1938-Dec 1947
  • Case File: Children
  • Case File: Miscellaneous
  • Case File: T-We
  • Case File: Wi-Wu


Prefix

Key any titles before the Given name, such as "Dr," "Mr," "Mrs," or "Herr" using the drop-down menu provided. If a prefix does not appear in the drop-down menu then key the prefix as seen. Prefixes may appear in either English or German.

The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using the drop-down menu provided. If a name does not appear in the drop-down menu then key the name as seen.

The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.

Surname

Key the Surname using the drop-down menu provided for assistance. If the surname does not appear in the drop-down menu then key the surname as seen.

The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using the drop-down menuprovided for assistance. If a suffix does not appear the drop-down menu then key the suffix as seen.

The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.

Previous Residence

Key any previous residence location mentioned using the drop-down menu provided. If the previous residence location is not in the drop-down menu then key as seen.

Previous residnece locations are either mentioned in the body of the text, usually after the word "from" or in the "Town" column in the New Aplications section.

If multiple locations appear (such as a city and country) seperate the locations with a comma. Ex: Vienna, Austria.

Reason for Business

Choose the reason for business from the available options in the drop-down menu. The reason for business must be one of these options. To bring up the drop-down menu, simply start typing one of the options.

  • Application for Grants
  • Business arising from Minutes
  • Correspondence
  • Donations Received
  • Grants Made
  • New Applications
  • Offers of Hospitality
  • Other
  • Position of Refugees
  • Report on Previous Cases
  • Report on Progress
  • Special Cases

To help determine the reason for business you can look at the title of the paragraph which is underlined as a guide. The option in the drop-down menu will not always be word for word what appears on the document, but choose the one that most closely describes the reason a person's name is on the document. For example, a name might appear in the paragraph under the label "Consideration of Applications for Grants" while another will be "Applications for Grants." The reason for business should be "Application for Grants" in both these cases. If nothing in the drop-down menu comes close to describing the reason for business, then you may choose "Other."

Religion

Key the religion from the column marked religion. If the religion is abbreviated, expand to the full name. Religions will typically be either "Jewish" or "Prot.," which should be expanded to "Protestant."

Age

Key the age of the individual.

Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12". If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10." If an age appears in months, such as 10 months, key age as a fraction: "10/12." If an age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."

Minutes Sheet Additional Page


File:UW Meeting Minutes Additional Page Sample Image.JPG



Choose the "Minutes Sheet Additional Page" form type when the image is any subsequent image that contains a record of the minutes of a meeting that is not the first page. This form type will only be found among images that have the reference title, "Minutes: June 1938-Dec 1947".

Reference Title

Choose the reference title from the available options in the drop-down menu. The reference title printed on the slip of paper imaged to the right of each document. The reference title must be one of the five options given. To pull up the drop-down menu, simply start typing one of the options.

  • Minutes: June 1938-Dec 1947
  • Case File: Children
  • Case File: Miscellaneous
  • Case File: T-We
  • Case File: Wi-Wu


Prefix

Key any titles before the Given name, such as "Dr," "Mr," "Mrs," or "Herr" using a drop-down menu provided. If a prefix does not appear in the drop-down menu then key the prefix as seen. Prefixes may appear in either English or German.

Key names of individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using the drop-down menu provided. If a name does not appear in the drop-down menu then key the name as seen.

Key names of individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.

Surname

Key the Surname using the drop-down menu provided. If the surname does not appear in the drop-down menu then key the surname as seen.

Key names of individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using the drop-down menu provided. If a suffix does not appear in the drop-down menu then key the suffix as seen.

Key names of individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section. Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.

Previous Residence

Key any previous residence location mentioned using the drop-down menu provided. If the previous residence location is not in the drop-down menu then key as seen.

Previous residnece locations are either mentioned in the body of the text, usually after the word "from" or in the "Town" column in the New Aplications section.

If multiple locations appear (such as a city and country) seperate the locations with a comma. Ex: Vienna, Austria.

Reason for Business

Choose the reason for business from the available options in the drop-down menu. The reason for business must be one of these options. To bring up the drop-down menu simply start typing one of the options.

  • Application for Grants
  • Business arising from Minutes
  • Correspondence
  • Donations Received
  • Grants Made
  • New Applications
  • Offers of Hospitality
  • Other
  • Position of Refugees
  • Report on Previous Cases
  • Report on Progress
  • Special Cases

To help determine the reason for business you can look at the title of the paragraph which is underlined as a guide. The option in the drop-down menu will not always be word for word what appears on the document, but choose the one that most closely describes the reason a person's name is on the document. For example, a name might appear in the paragraph under the label "Consideration of Applications for Grants" while another will be "Applications for Grants". The reason for business should be "Application for Grants" in both these cases. If nothing in the drop-down menu comes close to describing the reason for business, then choose "Other".

Religion

Key the religion from the column marked religion. If the religion is abbreviated, expand to the full name. Religions will typically be either "Jewish" or "Prot.", which should be expanded to "Protestant"

Age

Key the age of the individual.

Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12." If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10." If an age appears in months, such as 10 months, key age as a fraction: "10/12." If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."

Questionnaire


File:UW Questionnaire Sample Image.JPG

Choose the "Questionnaire" form type when the document says "Questionnaire" at the top and contains a series of questions, such as name, date of birth, and occupation information.

Reference Title

Choose the reference title from the available options in the drop-down menu. The reference title printed on the slip of paper imaged to the right of each document. The reference title must be one of the five options given. To pull up the drop-down menu, simply start typing one of the options.

  • Minutes: June 1938-Dec 1947
  • Case File: Children
  • Case File: Miscellaneous
  • Case File: T-We
  • Case File: Wi-Wu


Prefix

Key any titles before the given name, such as "Dr," "Mr," "Mrs," or "Herr" using the drop-down menu provided. If a prefix does not appear in the drop-down menu then key the prefix as seen. Prefixes may appear in either English or German.

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using the drop-down menu provided. If a name does not appear in the drop-down menu then key the name as seen.

Surname

Key the surname using the drop-down menu provided. If the surname does not appear in the drop-down menu then key the surname as seen.

Suffix

Key all titles, such as "Jr" or "III," following the surname of the primary person to whom the record applies using the drop-down menu provided. If a suffix does not appear in the drop-down then key the suffix as seen.

Address

Key the street address as seen. It will appear after the word "Address". Only key the street address and not the city.

Previous Residence

Key the previous residence location using the drop-down menu provided. If the previous residence location is not in the drop-down menu then key as seen. The previous residence location will appear in the line marked "Address" after the street address.

If multiple locations appear (such as a city and country) seperate the locations with a comma. Ex: Vienna, Austria.


Birth Day

Key the birth day from the birth date. The birth date will appear after the phrase "Date and Place of Birth."

All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Birth Month

Key the birth month in its three-letter abbreviation from the birth date using the drop-down menue provided. The birth date will appear after the phrase "Date and Place of Birth."

All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.


Birth Year

Key the birth year from the birth date. The birth date will appear after the phrase "Date and Place of Birth."

All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Birth Place

Key the birth place from the record using the drop-down menu provided. If a location is not found in the drop-down menu then key the location as seen.

The birth place will appear after the phrase "Date and Place of Birth." If multiple locations appear (such as a city and country) seperate the locations with a comma. Ex: Vienna, Austria.

Former Nationality

Key the former nationality from the field titled "Former Nationality" or "Nationality" using the drop-down menu provided. If the nationality listed is not in the drop-down menu then key as seen.

Prior Occupation

Key the prior occupation using the drop-down menu provided. If the occupation does not appear in the drop-down menu then key as seen. Do not key any places or years that may appear with the occupation.

The prior occupation will appear after the phrase "Work Before Arrival in Great Britain."

Arrival Day

Key the arrival day from the arrival date. The arrival date will appear after the phrase "Date of Arrival in Great Britain."

All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Arrival Month

Key the arrival month in its three-letter abbreviation from the arrival date using the drop-down menu provided for assistance. The arrival date will appear after the phrase "Date of Arrival in Great Britain."

All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Arrival Year

Key the arrival year from the arrival date. The arrival date will appear after the phrase "Date of Arrival in Great Britain."

All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Index Card


Choose the "Index Card" form type when the image is of an index card or piece of paper with the name of a person. Typically it will only be the surname. The index card indicates the beginning of a case file.

Prefix

Key any titles before the given name, such as "Dr," "Mr," "Mrs," or "Herr" using the drop-down menu provided. If a prefix does not appear in the drop-down menu then key the prefix as seen. Prefixes may appear in either English or German.

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using the drop-down menu provided. If a name does not appear in the drop-down menu then key the name as seen.

Surname

Key the surname using the drop-down menu provided. If the surname does not appear in the drop-down menu then key the surname as seen.

Suffix

Key all titles, such as "Jr" or "III," following the surname of the primary person to whom the record applies using the drop-down menu provided. If a suffix does not appear in the drop-down then key the suffix as seen.

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