World Archives Project: USHMM – Odessa, Ukraine, Selected Holocaust Records from Romanian Occupation during World War II

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About this project This collection contains files from the Romanian administration which controlled Transnistria, the territory in and around Odessa, Ukraine, during World War II. The files contain records relating to local Jews and Jews deported from Bessarabia, Bucovina, and Transnistria, including the ghettos between the Bug and the Dniestr Rivers.

Contents

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Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
Cyrillic
Miscellaneous Records
Name List
Receipt

Cyrillic

Use this form type for forms written in Cyrillic. No names will be keyed from these records.

Document Year

The document date is the date the document was signed or written. This is not available on every image, but if it is, it can usually be found near the top or bottom of the page. The date usually appears in the day-month-year format. Key the document year as seen, whether two or four digits. If no document date appears on the image, leave the document date fields blank. If the date is a date range, key the most recent of the dates given.
See Example

Miscellaneous Records

Use this form type for any images that do not fit into one of the other form type categories but has information to key (i.e. image is not blank; image contains names that should be keyed).

Document Day

The document date is the date the document was signed or written. This is not available on every image, but if it is, it can usually be found near the top or bottom of the page. It may follow the words "in" or "la." It often follows a place name as well. The date usually appears in the day-month-year format.

Key the document day as seen. If no document date appears on the image, leave the document date fields blank. If the date is a date range, key the most recent of the dates given. 

Document Month

The document date is the date the document was signed or written. This is not available on every image, but if it is, it can usually be found near the top or bottom of the page. It may follow the words "in" or "la." It often follows a place name as well. The date usually appears in the day-month-year format.

Key the document month using the provided drop-down list and in the language of the document. Key the name of the month in full, even if abbreviated, written numerically, or in Roman numerals on the document. For a list of months in Romanian, see below. 

If no document date appears on the image, leave the document date fields blank. If the date is a date range, key the most recent of the dates given.

Romanian months:

  • 1 - I - ianuarie
  • 2 - II - februarie
  • 3 - III - martie
  • 4 - IV - aprilie
  • 5 - V - mai
  • 6 - VI - iunie
  • 7 - VII - iulie
  • 8 - VIII - august
  • 9 - IX - septembrie
  • 10 - X - octombrie
  • 11 - XI - noiembrie
  • 12 - XII - decembrie

Document Year

The document date is the date the document was signed or written. This is not available on every image, but if it is, it can usually be found near the top or bottom of the page. It may follow the words "in" or "la." It often follows a place name as well. The date usually appears in the day-month-year format.

Key the document year as seen, whether two or four digits. If no document date appears on the image, leave the document date fields blank. If the date is a date range, key the most recent of the dates given. 

Prefix

Key any titles before the given name, such as "Dr", "Rev", "Mr", or "Mrs." Key the prefix as seen. 

Given

Key the first name or initial and any middle names of the person. The given name may sometimes be found in a field or column labeled "Numele si Pronumele," or may be found near the top of the record or at the beginning of a paragraph. In documents with narrative text, the given name commonly follows the surname. Use the provided drop-down list for assistance. If a name does not appear in the list, key the name as seen. 

Surname

Key the surname of the person. The surname may sometimes be found in a field or column labeled "Numele si Pronumele," or may be found near the top of the record or at the beginning of a paragraph. Sometimes the surname is written in all caps. However, do not key the name in all caps, but key it in proper case. In documents with narrative text, the surname commonly precedes the given name. Use the provided drop-down list for assistance. If a surname does not appear in the list, key the name as seen. 

Suffix

Key all titles, such as "Jr" or "III", following the surname. Key the suffix as seen. 

Birth Day

Key the birth day, using the words listed below to help you identify if a birth date is given. When provided, the date is usually written in the day-month-year format.  

Keywords to look for to identify a birth date: 

  • data nașterii = birth date
  • născut = born
  • nascerei = of birth
  • nașterei = of birth
  • data = date
  • ziua = day
  • luna = month
  • anul = the year 

Birth Month

Key the birth month, using the words listed below to help you identify if a birth date is given. When provided, the date is usually written in the day-month-year format.  

Use the provided drop-down list for assistance. Key the name of the month in full, even if abbreviated, written numerically, or in Roman numerals on the document. Key the name of the month in the language of the document. For a list of months in Romanian, see below.

Keywords to look for to identify a birth date:

  • data nașterii = birth date
  • născut = born
  • nascerei = of birth
  • nașterei = of birth
  • data = date
  • ziua = day
  • luna = month
  • anul = the year


Romanian months:

  • 1 - I - ianuarie
  • 2 - II - februarie
  • 3 - III - martie
  • 4 - IV - aprilie
  • 5 - V - mai
  • 6 - VI - iunie
  • 7 - VII - iulie
  • 8 - VIII - august
  • 9 - IX - septembrie
  • 10 - X - octombrie
  • 11 - XI - noiembrie
  • 12 - XII - decembrie

Birth Year

Key the birth year, using the words listed below to help you identify if a birth date is given. When provided, the date is usually written in the day-month-year format. Key the year as seen, whether two or four digits.

Keywords to look for to identify a birth date:

  • data nașterii = birth date
  • născut = born
  • nascerei = of birth
  • nașterei = of birth
  • data = date
  • ziua = day
  • luna = month
  • anul = the year

Birthplace

Key the birthplace, if given, using the provided drop-down list for assistance. If a location is not found in the list, key the location as seen. Separate jurisdictions such as town, region, and country by a comma.

Keywords to look for to identify if a birthplace is given:

  • locul nașterii = birthplace
  • născut = born
  • nascerei = of birth
  • nașterei = of birth

Name List

Sample%20-%2040269%20-%20Name%20List%20%231001.jpg

There are many images which contain lists of names. Some of them are labeled as "Tabel Nominal" or "Lista." Most have column headings that identify what information is in each column. Use this form type for any image which contains a listing or column full of names. Not all fields will be present on all name lists.

Document Day

The document date is the date the document was signed or written. This is not available on every image, but if it is, it can usually be found near the top or bottom of the page. It may follow the words "in" or "la." It often follows a place name as well. The date usually appears in the day-month-year format. Key the document day as seen. If no document date appears on the image, leave the document date fields blank. If the date is a date range, key the most recent of the dates given.
See Example

Document Month

The document date is the date the document was signed or written. This is not available on every image, but if it is, it can usually be found near the top or bottom of the page. It may follow the words "in" or "la." It often follows a place name as well. The date usually appears in the day-month-year format.

Key the document month using the provided drop-down list and in the language of the document. Key the name of the month in full, even if abbreviated, written numerically, or in Roman numerals on the document. For a list of months in Romanian, see below. 

If no document date appears on the image, leave the document date fields blank. If the date is a date range, key the most recent of the dates given.

Romanian months:

  • 1- I - ianuarie
  • 2 - II - februarie
  • 3 - III - martie
  • 4 - IV -aprilie
  • 5 - V - mai
  • 6 - VI - iunie
  • 7 - VII - iulie
  • 8 - VIII - august
  • 9 - IX - septembrie
  • 10 - X -octombrie
  • 11 - XI - noiembrie
  • 12 - XII -decembrie

See Example

Document Year

The document date is the date the document was signed or written. This is not available on every image, but if it is, it can usually be found near the top or bottom of the page. It may follow the words "in" or "la." It often follows a place name as well. The date usually appears in the day-month-year format. Key the document year as seen, whether two or four digits. If no document date appears on the image, leave the document date fields blank. If the date is a date range, key the most recent of the dates given.
See Example

Prefix

Key any titles before the given name, such as "Dr", "Rev", "Mr", or "Mrs." Key the prefix as seen.
See Example

Given

Key the first name or initial and any middle names of the person. The given name may sometimes be found in a field or column labeled "Numele si Pronumele." The word "pronumele" refers to the given name. Use the provided drop-down list for assistance. If a name does not appear in the list, key the name as seen.
See Example

Surname

Key the surname of the person. The surname may sometimes be found in a field or column labeled "Numele si Pronumele." The word "numele" refers to the surname. Sometimes the surname is written in all caps. However, do not key the name in all caps, but key it in proper case. Use the provided drop-down list for assistance. If a surname does not appear in the list, key the name as seen.
See Example

Suffix

Key all titles, such as "Jr" or "III", following the surname. Key the suffix as seen.
See Example

Gender

Key the gender from the column labeled "Sexul." Use the drop-down list to assist you, but otherwise key as seen, including abbreviations.
See Example

Age

Key the person's age from the column with a label such as "vârsta," "vârsta ani," or "vîrsta." Key the age according to the following rules:

  • If an age includes years, months, and/or days then key only the years. For example, if an age appears as 10 years, 7 months then key the age as 10. 
  • If an age appears in months only, such as 10 months, then key the age as a fraction of twelfths – 10/12.
  • If an age includes a fraction, such as 3 3/8, key only the whole number – 3.

See Example

Residence

Key the person's previous residence from columns with labels such as "Localitatea de origină," "Localitatea de evacuare," "Ghettoul unde domiciliază," and "Ultima adresa," when present. Key the locality as seen, using the provided drop-down list for assistance. Do not key street names and addresses. These usually appear after the abbreviation "str." for "strada." Otherwise, separate jurisdictions such as city and district with a comma. Do not key ditto marks or the abbreviations "do." or "idem." Rather, copy down the locality from the previous entry.
See Example

Father Given

Key the father's given name from the column labeled "Numele părinților" under the "Tata" section or from the column labeled "Numele si pronumele părinților," when present. The given name consists of the first name or initial and any middle names or initials. Use the drop-down list to assist you in keying the name. However, if a name is not found in the list, key the name as seen.
See Example

Father Surname

Key the father's surname from the column labeled "Numele părinților" under the "Tata" section or from the column labeled "Numele si pronumele părinților," when present. Use the drop-down list to assist you in keying the name. However, if a name is not found in the list, key the name as seen. 

On images that include the column labeled  "Numele părinților" and then "Tata" and "Mama", the parents' surname is usually not listed. If no surname is specified for the parents, leave the surname field blank.

On images that include the column labeled "Numele si pronumele părinților" the format of the names is {Surname}{Father Given},{Mother Given}. On these, key the same surname for both the father and the mother unless another surname is specified for the mother.
See Example

Mother Given

Key the mother's given name from the column labeled "Numele părinților" under the "Mama" section or from the column labeled "Numele si pronumele părinților," when present. The given name consists of the first name or initial and any middle names or initials. Use the drop-down list to assist you in keying the name. However, if a name is not found in the list, key the name as seen.
See Example

Mother Surname

Key the mother's surname from the column labeled "Numele părinților" under the "Mama" section or from the column labeled "Numele si pronumele părinților," when present. Use the drop-down list to assist you in keying the name. However, if a name is not found in the list, key the name as seen. 

On images that include the column labeled  "Numele părinților" and then "Tata" and "Mama", the parents' surname is usually not listed. If no surname is specified for the parents, leave the surname field blank.

On images that include the column labeled "Numele si pronumele părinților" the format of the names is {Surname}{Father Given},{Mother Given}. On these, key the same surname for both the father and the mother unless another surname is specified for the mother.
See Example

Birth Day

Key the birth day found in the field or column with a label such as: "Data nașterii." Dates are typically written in the day-month-year format.

Other keywords to look for to identify a birth date:

  • născut = born
  • nascerei = of birth
  • nașterei = of birth
  • data = date
  • ziua = day
  • luna = month
  • anul = the year

See Example

Birth Month

Key the birth month found in the field or column with a label such as: "Data nașterii." Dates are typically written in the day-month-year format. Use the provided drop-down list for assistance. Key the name of the month in full, even if abbreviated, written numerically, or in Roman numerals on the document. Key the name of the month in the language of the document. For a list of months in Romanian, see below.

Other keywords to look for to identify a birth date:

  • născut = born
  • nascerei = of birth
  • nașterei = of birth
  • data = date
  • ziua = day
  • luna = month
  • anul = the year

Romanian months:

  • 1 - I - ianuarie
  • 2 - II - februarie
  • 3 - III - martie
  • 4 - IV - aprilie
  • 5 - V - mai
  • 6 - VI - iunie
  • 7 - VII - iulie
  • 8 - VIII - august
  • 9 - IX - septembrie
  • 10 - X - octombrie
  • 11 - XI - noiembrie
  • 12 - XII - decembrie

See Example

Birth Year

Key the birth year found in the field or column with a label such as: "Data nașterii." Dates are typically written in the day-month-year format. Key the year as seen, whether two or four digits.

Other keywords to look for to identify a birth date:

  • locul nașterii = birthplace
  • născut = born
  • nascerei = of birth
  • nașterei = of birth

See Example

Birthplace

Key the birthplace found in the field or column with a label such as: "Locul nașterii." Use the provided drop-down list for assistance. If a location is not found in the list, key the location as seen. Separate jurisdictions such as town, region, and country by a comma.

Other keywords to look for to identify a birthplace:

  • locul nașterii = birthplace
  • născut = born
  • nascerei = of birth
  • nașterei = of birth

See Example

Relationship

Some images contain a column listing other family members (this is different than the columns that specify the parents' names). This column may have a heading such as "Numele si pronumele membrilor de familie." Each of these family members should be keyed as unique records. Then key the family member's relationship to the primary person in this field. If given, the relationship can be found in a column labeled, "Gradul de rudenie." Key the relationship as seen, using the provided dictionary for assistance.

Common relationships:

  • Frate - brother
  • Mama - mother
  • Parinte - parents
  • Sora - sister
  • Sotie - wife
  • Tata - father

See Example

Nationality

Key the nationality found in the field or column with a label such as: "Nationalitatea." Use the provided dictionary for assistance, but if an entry is not in the dictionary, key the nationality as seen. Exclude periods at the end of abbreviations. For example, if you see "evr.," key this as "evr".
See Example

Receipt

Sample%20-%2040269%20-%20Receipt001.jpg

Receipts can be identified by the word "Chitanta" printed or written near the top center of the document. Receipts may be pre-printed forms or handwritten. In most cases there will only be one receipt per image, but in some cases there may be more than one. If there is more than one receipt per image, create a new section for each receipt.

Document Day

The document date is the date the document was signed or written. This is not available on every image, but if it is, it can usually be found near the top or bottom of the page. It may follow the words "in" or "la." It often follows a place name as well. The date usually appears in the day-month-year format. On receipts, the date may be found in the middle of the document as well.

Key the document day as seen. If no document date appears on the image, leave the document date fields blank. If the date is a date range, key the most recent of the dates given.
See Example

Document Month

The document date is the date the document was signed or written. This is not available on every image, but if it is, it can usually be found near the top or bottom of the page. It may follow the words "in" or "la." It often follows a place name as well. The date usually appears in the day-month-year format. On receipts, the date may be found in the middle of the document as well.

Key the document month using the provided drop-down list and in the language of the document. Key the name of the month in full, even if abbreviated, written numerically, or in Roman numerals on the document. For a list of months in Romanian, see below. 

If no document date appears on the image, leave the document date fields blank. If the date is a date range, key the most recent of the dates given.

Romanian months:

  • 1 - I - ianuarie
  • 2 - II - februarie
  • 3 - III - martie
  • 4 - IV - aprilie
  • 5 - V - mai
  • 6 - VI - iunie
  • 7 - VII - iulie
  • 8 - VIII - august
  • 9 - IX - septembrie
  • 10 - X - octombrie
  • 11 - XI - noiembrie
  • 12 - XII - decembrie

See Example

Document Year

The document date is the date the document was signed or written. This is not available on every image, but if it is, it can usually be found near the top or bottom of the page. It may follow the words "in" or "la." It often follows a place name as well. The date usually appears in the day-month-year format. On receipts, the date may be found in the middle of the document as well.

Key the document year as seen, whether two or four digits. If no document date appears on the image, leave the document date fields blank. If the date is a date range, key the most recent of the dates given.
See Example

Prefix

Key any titles before the given name, such as "Dr", "Rev", "Mr", or "Mrs." Key the prefix as seen.
See Example

Given

On receipts, the name may be found after words such as "subsemnat," "subsemnatul," or "S'a primit de la." Key the first name or initial and any middle names of the person. Use the provided drop-down list for assistance. If a name does not appear in the list, key the name as seen.
See Example

Surname

On receipts, the name may be found after words such as "subsemnat," "subsemnatul," or "S'a primit de la." Key the surname of the person. Sometimes the surname is written in all caps. However, do not key the name in all caps, but key it in proper case. Use the provided drop-down list for assistance. If a surname does not appear in the list, key the name as seen.
See Example

Suffix

Key all titles, such as "Jr" or "III", following the surname. Key the suffix as seen.
See Example

Residence

Key the residence from the field labeled "cu domiciliul in," when present. Key only the town or city. Do not key the street (abbreviated as str. for "stradă") or street number as part of this field, as this information will be keyed into the street address field. Use the provided dictionary for assistance. If an entry is not in the list, key the locality as seen.
See Example

Street Address

Key the street address from the fields labeled "Str." (abbreviation for "stradă," which means "street") and "No" (the street number) when present. These will appear after the field labeled "cu domiciliul in," which is where the residence town or city should be keyed from. Key the street name first followed by the street number, separated by a space. Key the street name as seen.
See Example

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