Current revision as of 21:15, 13 March 2013

About this project This collection contains various records from the Sheriff's Office of Tulare County in California.

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Project Instruction
This collection contains a wide variety of records from the Sheriff's Office of Tulare County in California, including everything from Jail Registers, to Warrants of Arrest, to Sheriff's Fee Books. Because of the varied nature of the records, there are multiple form types that are being used for this project.

The Register of Actions form type is for images recording a court case. It will typically say "Sheriff's Register of Actions" at the top, and have a "Title of Action" and "Title of Court." These will most often be on the left side of the page from the book. From these images we are keying the names of the defendant and the plaintiff. The defendant is considered the primary person of the record and should be keyed into the name fields. The Plaintiff should be keyed into the fields designated for the Plaintiff’s name. Any defendant or plaintiff that is a business or other non-person entity, the entire business should be keyed into the appropriate given name field. We are also capturing the record date, which is the earliest date which appears on the image for that record, and the Court Township and county. The court county will typically be Tulare, but some instances of Los Angeles will appear.

The Fee Book form type is for images from the fee book and other images that contain the Defendant and Plaintiff relationship which are NOT Registers of Actions. They will typically say "Sheriff's Fee Book" at the top of the image. From these we are keying the names of the defendant, plaintiff and the record date.

The Register of Convicts is for any image that is a type of register that includes personal information about a convict or prisoner. These include jail registers, descriptive lists of convicts, description of prisoners to be discharged, or recidivist’s reports. Information often included is received and discharge dates, age, race, birth date, birth place or nativity, charge or crime, admitting officer, occupation, and residence information. From these we are keying name, any aliases that may appear, received date, race, gender, age, birth place and birth date. The birth place should be keyed from either the "Birth Place" or "Nativity" column. Some records only include 2 digit years. The expected year range for this content is 1874-1963. Please expand 2 digit years where possible.

The Coroner's Register form type is for any images from the Coroner's Register. The image will say "Coroner's Register" at the top and will include death information about the individual. We are keying name, alias names where available, gender, age, race, birth place, residence location, death date and place. For residence and death locations, do not include the street address if given. Only key cities, counties, and states where possible. If none of these entities are given, then key the location as seen. For example, if the location is "417 North St., Exeter, California" then only key "Exeter, California." If the location is "In Dr. Hadley's Office", then key "In Dr. Hadley's Office."

The Miscellaneous form type is for all images that do not fall into the other specific form types but still contain names to be keyed. This includes, but is not limited to, records of stolen articles, wanted posters or notices, sales books and warrants of arrests. From these images we are keying names, aliases, gender, age, birth place, the record city, and record date as the information is available. A "Photograph Available" field is also included. You will only key "Yes" if a photograph is included for that record. Otherwise, the field should be left blank.

Project-specific sample images and form field help:
Choose a sample image from below to see the corresponding form field examples.
Coroner Register
Fee Book
Miscellaneous
Register of Actions
Register of Convicts
Index
Cover page, Section header, etc.
Image with no data

Coroner's Register

Chose the "Coroner's Register" form type when the image is of the Coroner's Register. The image will say "Coroner's Register" at the top and will include death information about the individual.

Prefix

Key any titles before the given name such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you.

Given

Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.

Surname

Key the surname as seen on the record using the dictionary provided to assist you.

Suffix

Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you.

Alias Given

Key the first name or initial and any middle names of the alias name as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.

Alias Surname

Key the surname of the alias name as seen on the record using the dictionary provided to assist you.

Gender

Key the gender in full using the dictionary provided to assist you.

Age

Key the age at the time the record was recorded. Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12". If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10" If an age appears in months, such as 10 months, key age as a fraction: "10/12" If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."

Race

Key the Race from the field titled "Race," using the dictionary provided to assist. If the race listed is not in the dictionary, please key as seen.

Birth Place

Key the birth place as seen on the record using the dictionary provided to assist you. If no place of birth column appears on the record, key the birth place from the nativity column. Separate all geographical locations with a comma.

Residence Location

Key the residence location using the dictionary provided to assist you. Do not key the street address as part of the residence place

Death Day

Key the day from the death date.

Death Month

Key the month in its three-letter abbreviation from the death date using the dictionary provided to assist you.

Death Place

Key the death place using the dictionary provided to assist you. If the death place appears as "Same as Above", key the death place from the residence place. If an address is given, do not key the street address as part of the death place. Otherwise, key as seen. Separate all geographical locations with a comma.

Death Year

Key the year from the death date.

Keying Image Samples

Fee Book

Choose the "Fee Book" form type for images from the fee book. This form type is being used for images that contain the plaintiff and defendant relationship but are NOT Registers of Actions. They will typically say "Sheriff's Fee Book" at the top of the image and include a date, and the names of a plaintiff and defendant. Please review the wiki for specific image samples.

Additional Image Samples