World Archives Project: Tulare County, California, Sheriff's Office and Prison Records, 1874-1963

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About this project This collection contains various records from the Sheriff's Office of Tulare County in California.

Contents

This project is currently in Testing

This project is being tested at the moment and is not available for keying.

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Project Instruction
This collection contains a wide variety of records from the Sheriff's Office of Tulare County in California, including everything from Jail Register, to Warrants of Arrest, to Sheriff's Fee Books. Because of the varied nature of the records, there are multiple form types that are being used for this project.

The Register of Actions form type is for images recording a court case. It will typically say "Sheriff's Register of Actions" at the top, and have a "Title of Action" and "Title of Court." These will most often be the left side of the page from the book. From these images we are keying the name of the defendant and the plaintiff. Defendants are considered the primary person of the record and should be keyed into the name fields. The Plaintiff should be keyed into the fields designated for the Plaintiff’s name. Any defendant or plaintiff that is a business or other non-person entity, the entire business should be keyed into the appropriate given name field. We are also capturing the record date, which is the earliest date which appears on the image for that record, and the Court Township and county. The court county will typically be Tulare, but some instances of Los Angeles will appear.

The Fee Book form type is for image from the fee book and other images that contain the Defendant and Plaintiff relationship which are NOT Registers of Actions. They will typically say "Sheriff's Fee Book" at the top of the image. From these we are keying the names of the defendant, plaintiff and the record date.

The Register of Convicts is for any image that is a type of register that includes personal information about a convict or prisoner. These include jail registers, descriptive lists of convicts, description of prisoners to be discharged, or recidivist’s reports. Information often included is received and discharge dates, age, race, birth date, birth place or nativity, charge or crime, admitting officer, occupation, and residence information. From these we are keying name, any aliases that may appear, received date, race, gender, age, birth place and birth date. The birth place should be keyed from either the "Birth Place" or "Nativity" column. Some records only include 2 digit years. The expected year range for this content is 1874-1963. Please expand 2 digit years where possible.

The Coroner's Register form type is for any images from the Coroner's Register. The image will say "Coroner's Register" at the top and will include death information about the individual. We are keying name, alias names where available, gender, age, race, birth place, residence location, death date and place. For residence and death locations, do not include the street address if given. Only key cities, counties, and states where possible. If none of these entities are given, then key the location as seen. For example, if the location is "417 North St., Exeter, California" then only key "Exeter, California." If the location is "In Dr. Hadley's Office", then key "In Dr. Hadley's Office."

The Miscellaneous form type is for all images that do not fall into the other specific form types but still contain names to be keyed. This includes, but is not limited to, records of stolen articles, wanted posters or notices, sales books and warrants of arrests. From these images we are keying names, aliases, gender, age, birth place, the record city, and record date as the information is available. A "Photograph Available" field is also included. You will only key "Yes" if a photograph is included for that record. Otherwise, the field should be left blank.

Project-specific sample images and form field help:
Choose a sample image from below to see the corresponding form field examples.
Coroner Register
Fee Book
Miscellaneous
Register of Actions
Register of Convicts
Index
Cover page, Section header, etc.
Image with no data

Coroner Register

41691_630630_0237-00039.jpg

Chose the "Coroner's Register" form type when the image is of the Coroner's Register. It will typically say "Coroner's Register" at the type of the image and contain the name of the deceased, age, gender, race, nativity, residence, place and date of death.

Prefix

Key any titles before the given name such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you.

Given

Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.

Surname

Key the surname as seen on the record using the dictionary provided to assist you.

Suffix

Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you.

Alias Given

Key the first name or initial and any middle names of the alias name as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.

Alias Surname

Key the surname of the alias name as seen on the record using the dictionary provided to assist you.

Gender

Key the gender in full using the dictionary provided to assist you.

Age

Key the age at the time the record was recorded.Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12". If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10" If an age appears in months, such as 10 months, key age as a fraction: "10/12" If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."

Race

Key the Race from the field titled "Race," using the dictionary provided to assist. If the race listed is not in the dictionary, please key as seen.

Birth Place

Key the birth place as seen on the record using the dictionary provided to assist you. If no place of birth column appears on the record, key the birth place from the nativity column. Separate all geographical locations with a comma.

Residence Location

Key the residence location using the dictionary provided to assist you. Do not key the street address as part of the residence place should it appear.

Death Day

Key the day from the death date.

Death Month

Key the month in its three-letter abbreviation from the death date using the dictionary provided to assist you.

Death Place

Key the death place using the dictionary provided to assist you. If the death place appears as "Same as Above", key the death place from the residence place. If an address is given, do not key the street address as part of the death place. Otherwise, key as seen. Separate all geographical locations with a comma.

Death Year

Key the year from the death date.

Fee Book

41691_920600178_0095-00009.jpg

Choose the the "Fee Book" form type for images from the fee book. This form type is being used for images that contain the plaintiff and defendant relationship but are NOT Registers of Actions. They will typically say "Sheriff's Fee Book" at the top of the image and include a date, and the names of a plaintiff and defendant. Please review the wiki for specific image samples.

Prefix

Key any titles before the given name of the defendant, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you. If the defendant name is a business or other non-person entity, key the entire business name in the "Given" field.

Given

Key the first name or initial and any middle names of the defendant as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods. If the defendant name is a business or other non-person entity, key the entire business name in the "Given" field.

Surname

Key the surname of the defendant as seen on the record using the dictionary provided to assist you. If the defendant name is a business or other non-person entity, key the entire business name in the "Given" field.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the defendant as seen on the record using the dictionary provided to assist you. If the defendant name is a business or other non-person entity, key the entire business name in the "Given" field.

Plaintiff Prefix

Key any titles before the given name of the plaintiff, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you. If the plaintiff name is a business or other non-person entity, key the entire business name in the "Plaintiff Given" field.

Plaintiff Given

Key the first name or initial and any middle names of the plaintiff as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods. If the plaintiff name is a business or other non-person entity, key the entire business name in the "Plaintiff Given" field.

Plaintiff Surname

Key the surname of the plaintiff as seen on the record using the dictionary provided to assist you. If the plaintiff name is a business or other non-person entity, key the entire business name in the "Plaintiff Given" field.

Plaintiff Suffix

Key all titles, such as "Jr" or "III", following the surname of the plaintiff as seen on the record using the dictionary provided to assist you. If the plaintiff name is a business or other non-person entity, key the entire business name in the "Plaintiff Given" field.

Record Day

Key the day from the record date. The record date will be the earliest date found on the record.

Record Month

Key the month in its three-letter abbreviation from the record date using the dictionary provided to assist you. The record date will be the earliest date found on the record.

Record Year

Key the year from the record date. The record date will be the earliest date found on the record. The date range for this content is 1874-1963. Expand any 2 digit years into the appropriate 4 digit year.

Miscellaneous

41691_520306998_0495-00099.jpg

Choose the "Miscellaneous" form type for images that do not fall into the other specific form types but still contain names to be keyed. This includes, but is not limited to, records of stolen articles, wanted posters or notices, sales books and warrants of arrest.

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you.

Given

Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.

Surname

Key the surname as seen on the record using the dictionary provided to assist you.

Suffix

Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you.

Alias Given

Key the first name or initial and any middle names of the alias name as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.

Alias Surname

Key the surname of the alias name as seen on the record using the dictionary provided to assist you.

Record City

Key the record city as seen on the record using the dictionary provided to assist you.

Record Day

Key the day from the record date. The record date will be the earliest date found on the record.

Record Month

Key the month in its three-letter abbreviation from the record date using the dictionary provided to assist you. The record date will be the earliest date found on the record.

Record Year

Key the year from the record date. The record date will be the earliest date found on the record. The date range for this content is 1874-1963. Expand any 2 digit years into the appropriate 4 digit year.

Gender

Key the gender in full using the dictionary provided to assist you.

Age

Key the age at the time the record was recorded. Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12". If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10" If an age appears in months, such as 10 months, key age as a fraction: "10/12" If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."

Birth Place

Key the birth place as seen on the record using the dictionary provided to assist you. If no place of birth column appears on the record, key the birth place from the nativity column. Separate all geographical locations with a comma.

Photograph Available

Key "Yes" if a photograph is available for the record. If there is not photograph, then leave the field blank.

Register of Actions

41691_630630_0235-00509.jpg

Choose the "Register of Actions" form type when the image is recording a court case. It will typically say "Sheriff's Register of Actions" at the top, and have have a "Title of Action" and "Title of Court."

Prefix

Key any titles before the given name of the defendant, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you. If the defendant name is a business or other non-person entity, key the entire business name in the "Given" field.

Given

Key the first name or initial and any middle names of the defendant as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods. If the defendant name is a business or other non-person entity, key the entire business name in the "Given" field.

Surname

Key the surname of the defendant as seen on the record using the dictionary provided to assist you. If the defendant name is a business or other non-person entity, key the entire business name in the "Given" field.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the defendant as seen on the record using the dictionary provided to assist you. If the defendant name is a business or other non-person entity, key the entire business name in the "Given" field.

Plaintiff Prefix

Key any titles before the given name of the plaintiff, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you. If the plaintiff name is a business or other non-person entity, key the entire business name in the "Plaintiff Given" field.

Plaintiff Given

Key the first name or initial and any middle names of the plaintiff as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods. If the plaintiff name is a business or other non-person entity, key the entire business name in the "Plaintiff Given" field.

Plaintiff Surname

Key the surname of the plaintiff as seen on the record using the dictionary provided to assist you. If the plaintiff name is a business or other non-person entity, key the entire business name in the "Plaintiff Given" field.

Plaintiff Suffix

Key all titles, such as "Jr" or "III", following the surname of the plaintiff as seen on the record using the dictionary provided to assist you. If the plaintiff name is a business or other non-person entity, key the entire business name in the "Plaintiff Given" field.

Record Day

Key the day from the record date. The record date will be the earliest date found on the record.

Record Month

Key the month in its three-letter abbreviation from the record date using the dictionary provided to assist you. The record date will be the earliest date found on the record.

Record Year

Key the year from the record date. The record date will be the earliest date found on the record. The date range for this content is 1874-1963. Expand any 2 digit years into the appropriate 4 digit year.

Court Township

Key the township of the court as seen on the image using the dictionary provided to assist you.

Court County

Key the count of the court as seen on the image using the dictionary provided to assist you.

Register of Convicts

41691_630630_0236-00063.jpg

Choose the "Register of Convicts" form type when the image is of a type of register, such as a jail register, register and descriptive list of convicts, description of prisoners to be discharged, or recidivist's reports. The "Register of Convicts" form type will typically be a list of prisoners or convicts, and include a received date, age, gender, charge or crime, race, and place of birth or nativity.

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you.

Given

Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.

Surname

Key the surname as seen on the record using the dictionary provided to assist you.

Suffix

Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you.

Alias Given

Key the first name or initial and any middle names of the alias name as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.

Alias Surname

Key the surname of the alias name as seen on the record using the dictionary provided to assist you.

Day Received

Key the day from the received date.

Month Received

Key the month in its three-letter abbreviation from the received date using the dictionary provided to assist you.

Year Received

Key the year from the received date.The date range for this content is 1874-1963. Expand any 2 digit years into the appropriate 4 digit year.

Race

Key the Race from the field titled "Race," using the dictionary provided to assist. If the race listed is not in the dictionary, please key as seen.

Gender

Key the gender in full using the dictionary provided to assist you.

Age

Key the age at the time the record was recorded. Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12". If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10" If an age appears in months, such as 10 months, key age as a fraction: "10/12" If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."

Birth Place

Key the birth place as seen on the record using the dictionary provided to assist you. If no place of birth column appears on the record, key the birth place from the nativity column. Separate all geographical locations with a comma.

Birth Day

Key the day from the birth year.

Birth Month

Key the month in its three-letter abbreviation from the birth date using the dictionary provided to assist you.

Birth Year

Key the year from the birth date.

Index

41691_630630_0233-00007.jpg

Choose the "Index" form type when the image is of an index, typically containing a list of names with page numbers.



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