World Archives Project: Surrey, England, Calendar of Prisoners, 1848-1902

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About this project This collection contains court records that include among other things the name, age, offence committed, verdict and sentence of individuals on trial in Quarter Sessions in Surrey, England from 1848-1902.

Contents

Testing

This project is currently in testing and is not available for keying.

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Project Instructions This collection contains court records of prisoners in Quarter Sessions in Surrey, England from 1848-1902. We will be keying name, alias (if present), occupation, court date, city, age and sentence.

Some "Title Page" form types in addition to city and court date will have names to capture. Do not capture names on a "Title Page" form that are in an index. Samples have been included in the wiki to help identify which names to capture.

Index images that do not contain any "Title Page" information should be categorized as the "Cover page, Section header, etc." form type.

Only key the names of prisoners. Do not key officers, dignitaries, judges, etc.

Project-specific sample images and form field help:
Choose a sample image from below to see the corresponding form field examples.
Adjourned
General Session
Title Page
Cover page, Section header, etc
Image with no data
Target

Adjourned



Choose the "Adjourned" form type for images with information in paragraphs and NOT columns.

Sentence

Key the sentence as seen on the record using the dictionary provided for assistance. Sentence may be found in the column labeled "Sentence or Order of the Court." On Adjourned form type sentence may be found immediately preceding name.

Entries in the dictionary include:
Acquittal
Death
Imprisonment or Servitude
Other
Transportation

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field.

Name may be found in the column labeled name or in all capital letters following the sentence. Only key the names of prisoners. Do not key officers, dignitaries, judges, etc.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods.

Name may be found in the column labeled name or in all capital letters following the sentence. Only key the names of prisoners. Do not key officers, dignitaries, judges, etc.

Surname

Key the surname as seen on the record using the dictionary provided for assistance.

Name may be found in the column labeled name or in all capital letters following the sentence. Only key the names of prisoners. Do not key officers, dignitaries, judges, etc.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the record using the dictionary provided for assistance.

Name may be found in the column labeled name or in all capital letters following the sentence. Only key the names of prisoners. Do not key officers, dignitaries, judges, etc.

Alias Given

Occasionally an alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the word "nee". Key the first name or initial and any middle names of the alias of the primary person as seen on the record using the dictionary provided for assistance.

Alias Surname

Key any Alias Surname which appears. Occasionally an alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the abbreviation "for" or the words "nee" or "formerly". Key the alias surname as seen on the record using the dictionary provided for assistance.

Age at Civil Event

Key the age as seen at the time the record was recorded using the dictionary provided for assistance. If present, age may be found next to the word "Age" or "Aged" and should be a number between 1 and 120.

Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12." If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10." If an age appears in months, such as 10 months, key age as a fraction: "10/12." If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."

Keying Image Sample

General Session



Choose the "General Session" form type for images with information laid out in columns.

Additional Image Sample

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field.

Name may be found in the column labeled name or in all capital letters following the sentence. Only key the names of prisoners. Do not key officers, dignitaries, judges, etc.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods.

Name may be found in the column labeled name or in all capital letters following the sentence. Only key the names of prisoners. Do not key officers, dignitaries, judges, etc.

Surname

Key the surname as seen on the record using the dictionary provided for assistance.

Name may be found in the column labeled name or in all capital letters following the sentence. Only key the names of prisoners. Do not key officers, dignitaries, judges, etc.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the record using the dictionary provided for assistance.

Name may be found in the column labeled name or in all capital letters following the sentence. Only key the names of prisoners. Do not key officers, dignitaries, judges, etc.

Alias Given

Occasionally an alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the word "nee". Key the first name or initial and any middle names of the alias of the primary person as seen on the record using the dictionary provided for assistance.

Alias Surname

Key any Alias Surname which appears. Occasionally an alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the abbreviation "for" or the words "nee" or "formerly". Key the alias surname as seen on the record using the dictionary provided for assistance.

Age at Civil Event

Key the age as seen at the time the record was recorded using the dictionary provided for assistance. If present, age may be found next to the word "Age" or "Aged" and should be a number between 1 and 120.

Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12." If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10." If an age appears in months, such as 10 months, key age as a fraction: "10/12." If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."

Occupation

Key the occupation as seen on the record using the dictionary provided for assistance. Occupation may be found in the column labeled "Trade, Occupation, or Calling," or "Trade."

Court Day

Key the day from the court date as seen on the record. Court date may be found in the column labeled "When Tried."

Court Month

Key the month in its three-letter abbreviation from the court date using the dictionary provided to assist you. If the month appears as a number, key as seen. Court date may be found in the column labeled "When Tried."

Court Year

Key the year from the court date as seen on the record. Court date may be found in the column labeled "When Tried."

Sentence

Key the sentence as seen on the record using the dictionary provided for assistance. Sentence may be found in the column labeled "Sentence or Order of the Court." On Adjourned form type sentence may be found immediately preceding name.

Entries in the dictionary include:
Acquittal
Death
Imprisonment or Servitude
Other
Transportation

Keying Image Samples

Title Page



Choose the "Title Page" form type for images with title page information. Title pages often contain the wording "Calendar of Prisoners" in bold lettering towards the top of the image. Title pages may or may not contain names to be keyed.

Additional Image Samples

City

Key the admission city as seen on the record using the dictionary provided for assistance. City may be found near the top of the image next to the date in which the Quarter Session was held.

Court Day

Key the day from the court date as seen on the record. Court date may be found towards the top of the image next to the city where the Quarter Session was held.

Court Month

Key the month in its three-letter abbreviation from the court date using the dictionary provided to assist you. If the month appears as a number, key as seen. Court date may be found towards the top of the image next to the city where the Quarter Session was held.

Court Year

Key the year from the court date as seen on the record. Court date may be found towards the top of the image next to the city where the Quarter Session was held.

Sentence

Key the sentence as seen on the record using the dictionary provided for assistance. Sentence may be found in the column labeled "Sentence or Order of the Court." On Adjourned form type sentence may be found immediately preceding name.

Entries in the dictionary include:
Acquittal
Death
Imprisonment or Servitude
Other
Transportation

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field.

Name may be found in the column labeled name or in all capital letters following the sentence. Only key the names of prisoners. Do not key officers, dignitaries, judges, etc.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods.

Name may be found in the column labeled name or in all capital letters following the sentence. Only key the names of prisoners. Do not key officers, dignitaries, judges, etc.

Surname

Key the surname as seen on the record using the dictionary provided for assistance.

Name may be found in the column labeled name or in all capital letters following the sentence. Only key the names of prisoners. Do not key officers, dignitaries, judges, etc.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the record using the dictionary provided for assistance.

Name may be found in the column labeled name or in all capital letters following the sentence. Only key the names of prisoners. Do not key officers, dignitaries, judges, etc.

Alias Given

Occasionally an alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the word "nee". Key the first name or initial and any middle names of the alias of the primary person as seen on the record using the dictionary provided for assistance.

Alias Surname

Key any Alias Surname which appears. Occasionally an alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the abbreviation "for" or the words "nee" or "formerly". Key the alias surname as seen on the record using the dictionary provided for assistance.

Age at Civil Event

Key the age as seen at the time the record was recorded using the dictionary provided for assistance. If present, age may be found next to the word "Age" or "Aged" and should be a number between 1 and 120.

Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12." If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10." If an age appears in months, such as 10 months, key age as a fraction: "10/12." If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."

Keying Image Samples

Cover page, Section header, etc



Use the "Cover page, Section header, etc” form type for images that do not contain data, but might be interesting to look at because they provide context for the image set. Example: historical notes, affidavits, etc.

Additional Image Samples

Image with no data



Use the “Image with no data” form type for images that do not contain data or any useful context that might be interesting for someone to look at. Example: An image containing a blank background.

Additional Image Samples

Target



Choose "Target" form type when the image is of a color and/or grayscale target. Target images are used to determine focus and color balance in the initial digitizing process.



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