World Archives Project: Ontario, Canada, The Ottawa Journal (Birth, Marriage and Death Notices), 1885-1980

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This collection contains the images of the Ottawa Journal that have birth, marriage, or death notices.

Project Overview

View Keying Standards
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Project Instructions This collection contains images of the Ottawa Journal that contain birth, marriage or death notices. Every image should be classified as a "Newspaper Page" as we have reviewed the images to ensure there is at least one vital event per image.

Key all notices that contain a birth, marriage or death date. This will include births, engagements, marriages, deaths, obituaries and memoriams. You should only be keying vital events from notices that were published specifically to announce the vital event. Do not key any vital information from regular news articles. Do not key anniversary or birthday notices. (Note that birthday notices are different than birth notices.) Key top to bottom, left to right.

If more than one notice appears for the same person for the same event type together on the image, key these notices as one record, combining any information given.

Many engagement notices will not include a marriage date. These notices should be keyed with the information available. For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.

If a vital date is not present in the notice but can be reasonably calculated with the information given, calculate the date and key this into the appropriate vital date fields. For example, if you have an obituary that does not have a death date but says the individual died on "Wednesday," and at the top of the image there's a publication date of "Friday, November 7, 1844" then you can calculate and key the death date as "5 Nov 1844." Only calculate the date for the event specific to the article, such as a death date for an obituary or a marriage date for a marriage announcement. Do not calculate birth dates when an age is included in marriage or death records.

Gender will need to be inferred for an individual based on whether they are a son or daughter, husband or wife, or mother or father of an individual. If gender cannot be reasonably inferred, then leave this field blank.

When multiple relationships appear in a notice, only key information for the primary person. For example, in an obituary where it states "William Collins was the husband of Charlotte Collins, and the father of Catherine Collins," key "William Collins" into the name fields and "Charlotte Collins" in the spouse name fields. DO NOT create another record with "Catherine Collins" in the name fields, "William Collins" in the father name fields and "Charlotte Collins" in the mother name fields.

What Names Should I Key?



Project Form Types and Field Helps
Newspaper Page
Cover page, Section header, etc.
Image with no data


Newspaper Page

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Choose the 'Newspaper Page' form type when the image contains notices of vital events. All images should be classified as the 'Newspaper Page' form type. There should be no Cover page, Section header, etc. or Image with no data form types.

Newspaper Page Keying Instructions

Notice Type

Key the type of the notice using the dictionary for assistance. Possible options are: Birth, Engagement, Marriage, Death, Obituary, and Memoriam.

Suffix

Key all titles, such as "Jr" or "III", following the surname as seen on the image using the dictionary provided to assist you.

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Newspaper Page Image Samples



Cover page, Section header, etc.



Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Image with no data



Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.