About this project This collection contains a list of Quarterly Abstracts of Seamen's Protection Certificates.  Fields that will be captured will be Given, Surname, Birth City, Birth State and Certificate Dates.

This project is currently in Testing

This project is being tested at the moment and is not available for keying.

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Project Instructions
This Collection contains a list of Quarterly Abstracts of Seamen's Protection Certificates. From these images we are keying Name, Birth City, Birth State, Age and Declaration Day, Month and Year.

Images that have names to be keyed should be marked as "Abstract." Some abstract images will not include the birth location. Images that contain the birth location but no names should be marked as "Page Two." When an image only contains a year, it should be marked as "Year Page" and the year should be keyed.

For abstract images, locations from the "Where Born or Naturalized" should be split out and keyed into the birth city and state fields. If a county name appears, leave the birth city field blank.

The "Age" will always be found in the column right of the "Name" column, even when there are no title headers.

The "Declaration Date" will be in the far left column typically named "Date." Sometimes the "Declaration Year" will be found in the header; if so key the year to all the records which it applies.

Project-specific sample images and form field help:
Choose a sample image from below to see the corresponding form field examples.
Year Page
Abstract
Page Two
Cover page, Section header, etc.
Image with no data

Year Page

Choose the "Year Page" form type when the image contains the year without any names to key.

Additional Image Samples

Declaration Year

Key the "Declaration Year" as seen on the image if provided. Sometimes the "Declaration Year" will be found in the header, if so key the year to all the records which it applies.

Keying Image Samples

Abstract

Choose the "Abstract" form type when the image contains names that need to be keyed. Some images will not contain the birth location.

Additional Image Samples

Declaration Day

Key the Day from the "Declaration Date." The "Declaration Date" will be in the far left column typically named the "Date".

Declaration Month

Key the Month in its three letter abbreviation using the dictionary provided to assist you from the "Declaration Date". The "Declaration Date" will be in the far left column typically named the "Date".

Declaration Year

Key the "Declaration Year" as seen on the image if provided. Sometimes the "Declaration Year" will be found in the header, if so key the year to all the records which it applies.

Prefix

Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", as seen on the image using the dictionary provided to assist you.

Given

Key the first name or initial and any middle names as seen on the image using the dictionary provided to assist you.

Surname

Key the Surname as seen on the image using the dictionary provided to assist you.

Suffix

Key all titles, such as "Jr" or "III", following the surname as seen on the image using the dictionary to assist you.

Age

Key the "Age" as seen on the image. The "Age" will always be found in the column right of the "Name" column.

Birth City

Key the "Birth City" as seen on the image using the dictionary to assist you from the "Where Born or Naturalized" column.

Birth State

Key the "Birth State" in its full, expanded and corrected form using the dictionary provided to assist you from the "Where Born or Naturalized" column.

Keying Image Samples

Page Two

Choose the "Page Two" form type when the image is the second page of the abstract, and contains the birth location. Nothing from this image will be keyed.

Cover page, Section header, etc.

We are not expecting for there to be any Cover page, Section header, etc. images.
Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Image with no data

Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.

Additional Image Samples