World Archives Project: New York, Erie County Census 1855, 1865, 1875

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About this project This is a collection of 3 state censuses for Erie County, New York. Records include census records for 1855, 1865, and 1875. In addition to population schedules, other tables such as agricultural, statistical, military, marriages, and deaths are also included.

Contents

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General Keying Standards
Discussion Page


Supplemental Resources
List of Counties in New York



Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
Other
Census Page
Death
Marriage and Death

Other

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Other census pages that include a header, such as "Agricultural Statistics" and "Miscellaneous Statistics", fall into this category. Key the town from the header of these pages. Individual personal records will not be keyed.  Do not use this form type for images that are blank (image with no data), duplicate, or census pages that do not include a header and other non-census images that would otherwise fall into the "Cover page, Section header, etc." category.

Town

The town name is on the top of each page near the word "town." Use the dictionary provided to see a list of potential place names within Erie County. If the name does not appear in the dictionary then key as seen.
See Example

Census Page

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Census pages are denoted by the words "Census of the inhabitants living in..." There may be small changes in census page formats from year to year, but the general format will remain the same. Often there are 2 census pages on one image. Be sure to key both sides of the document page.

Town

The town name is on the top of each page near the word "town." Use the dictionary provided to see a list of potential place names within Erie County. If the name does not appear in the dictionary then key as seen.
See Example

House Number

Key the house or dwelling number. Copy down for all members of the household. If the house number on the first line of the page is blank, do not key anything.
See Example

Prefix

Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using a dictionary if provided for assistance. If a prefix does not appear in a dictionary then key the prefix as seen.
See Example

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using a dictionary if provided for assistance. If a name does not appear in the dictionary then key the name as seen.
See Example

Surname

The Surname is the last name of the primary person to whom the record applies. Key the Surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen. Do not key ditto marks. If ditto marks are present, copy down from the previous record.
See Example

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.
See Example

Age

The age refers to the age of the primary person to whom the record pertains. If an age includes years, months, and/or days then key only the years. For example, if an age appears as 10 years, 7 months then key the Age as 10.   If an age appears in months only, such as 10 months, then key the age as a fraction of twelfths – 10/12. If an age includes a fraction, such as 3 3/8, key only the whole number – 3. Do not key ditto marks. If ditto marks are present, copy down from the previous record.
See Example

Gender

Key the Sex or Gender into the Gender field from the column labled Sex or Gender. Enter either "Male" or "Female." Do not key ditto marks. If ditto marks are present, copy down from the previous record.
See Example

Relation to Head

Key the relationship to head of household, using the provided dictionary to assist you. If this field is blank for the head of household, key the word "Head", even though it is not actually written on the record. A head of household is defined as the first person listed for each house number. Do not key ditto marks. If ditto marks are present, copy down from the previous record.
See Example

Birth Place

Key the birth place from the record using the dictionary provided for assistance. If a location is not found in the dictionary then key the location as seen.  The birth place can be found in areas titled "Birthplace" or "Birthplace of Decedent" or "Native state or country."
See Example

Death

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Death forms can be identified by the word "death" at the top of the page. Often they will say "VII. Deaths of Officers and Enlisted Men" near the top. Some death forms have the data split between the top and the bottom of the page. Use the line numbers to determine how the data is related between the two tables. Key the name, age, death date, and place from deaths pages.

Town

The town name is on the top of each page near the word "town." Use the dictionary provided to see a list of potential place names within Erie County. If the name does not appear in the dictionary then key as seen.
See Example

Prefix

Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using a dictionary if provided for assistance. If a prefix does not appear in a dictionary then key the prefix as seen.
See Example

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using a dictionary if provided for assistance. If a name does not appear in the dictionary then key the name as seen.
See Example

Surname

The Surname is the last name of the primary person to whom the record applies. Key the Surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen. Do not key ditto marks. If ditto marks are present, copy down from the previous record.
See Example

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.
See Example

Age

The age refers to the age of the primary person to whom the record pertains. If an age includes years, months, and/or days then key only the years. For example, if an age appears as 10 years, 7 months then key the Age as 10.   If an age appears in months only, such as 10 months, then key the age as a fraction of twelfths – 10/12. If an age includes a fraction, such as 3 3/8, key only the whole number – 3. Do not key ditto marks. If ditto marks are present, copy down from the previous record.
See Example

Death Day

Key the day from the date of death. Key as seen.
See Example

Death Month

Key the month from the date of death. Key the name of the month in full, even if abbreviated or written numerically on the record. Use the dictionary provided to assist you.
See Example

Death Year

Key the year from the date of death. Key the death year as four-digits, even if written as two-digits on the record. All deaths should have occurred in the 1800s, so key two-digit years as four-digits by adding "18" onto the front. For example, a death year listed as "63" should be keyed as "1863."
See Example

Death Location

Key the death location as seen. This may be the name of a city, county, state, or country. Key all elements as seen separated by a comma.
See Example

Marriage and Death

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Marriage and Death forms have a small list of names of couples who have married in the last year, and a small list of names of people who have died. Sometimes this information is found on the same image as the population census. In this case, key all information available from the census, marriage, and death sections.

Town

The town name is on the top of each page near the word "town." Use the dictionary provided to see a list of potential place names within Erie County. If the name does not appear in the dictionary then key as seen.
See Example

House Number

Key the house or dwelling number. Copy down for all members of the household. If the house number on the first line of the page is blank, do not key anything. House number should only be keyed for names in the census portion of the image.
See Example

Prefix

Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using a dictionary if provided for assistance. If a prefix does not appear in a dictionary then key the prefix as seen.
See Example

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using a dictionary if provided for assistance. If a name does not appear in the dictionary then key the name as seen.
See Example

Surname

The Surname is the last name of the primary person to whom the record applies. Key the Surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen. Do not key ditto marks. If ditto marks are present, copy down from the previous record.
See Example

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.
See Example

Age

The age refers to the age of the primary person to whom the record pertains. If an age includes years, months, and/or days then key only the years. For example, if an age appears as 10 years, 7 months then key the Age as 10.   If an age appears in months only, such as 10 months, then key the age as a fraction of twelfths – 10/12. If an age includes a fraction, such as 3 3/8, key only the whole number – 3. Do not key ditto marks. If ditto marks are present, copy down from the previous record.
See Example

Gender

Key the Sex or Gender into the Gender field from the column labled Sex or Gender. Enter either "Male" or "Female." Do not key ditto marks. If ditto marks are present, copy down from the previous record. Gender will be keyed only on death records, not on marriage records.
See Example

Relation to Head

Key the relationship to head of household, using the provided dictionary to assist you. If this field is blank for the head of household, key the word "Head", even though it is not actually written on the record. A head of household is defined as the first peron listed for each house number.Do not key ditto marks. If ditto marks are present, copy down from the previous record.
See Example

Birth Place

Key the birth place from the record using the dictionary provided for assistance. If a location is not found in the dictionary then key the location as seen. The birth place can be found in areas titled "Birthplace", "Birthplace of Decedent", or "Native State or Country".
See Example

Spouse Prefix

Key any titles before the spouse given name, such as "Mr", "Mrs", "Rev", or "Dr", of the spouse of the primary person to whom the record applies using a dictionary if provided for assistance. If the spouse prefix does not appear in a dictionary then key the spouse prefix as seen. Spouse prefix should only be filled in for marriage records.
See Example

Spouse Given

The spouse given is the first name or initial and any middle names of the spouse of the primary person to whom the record applies. Key the spouse given name using the dictionary provided for assistance. If a spouse given name does not appear in the dictionary then key the spouse given name as seen. Spouse given should only be filled in for marriage records.
See Example

Spouse Surname

The spouse surname is the last name of the spouse of the primary person to whom the record applies. Key the spouse surname name using the dictionary provided for assistance. If a spouse given name does not appear in the dictionary then key the spouse given name as seen. Spouse surname should only be filled in for marriage records.
See Example

Spouse Suffix

Key all titles, such as "Jr" or "III", following the surname of the spouse of the primary person to whom the record applies using a dictionary if provided for assistance. If a spouse suffix does not appear in a dictionary then key the spouse suffix as seen. Spouse surname should only be filled in for marriage records.
See Example

Spouse Age

Key the spouse age according to the following rules:If an Age includes years, months, and/or days then key only the years. For example, if an Age appears as 10 years, 7 months then key the Age as 10. If an Age appears in months only, such as 10 months, then key the Age as a fraction of twelfths – 10/12.If an Age includes a fraction, such as 3 3/8, key only the whole number – 3. If an Age says "full", key as seen.
See Example

Marriage Day

Key the day of the date of marriage. Key as seen.
See Example

Marriage Month

Key the month of the date of marriage. Key the name of the month in full, even if abbreviated or written numerically on the record. Use the dictionary provided to assist you.
See Example

Marriage Place

Key the marriage place as seen. This may be the name of a city, county, state, or country. Key all elements as seen separated by a comma.
See Example

Death Day

Key the day from the date of death. Key as seen.
See Example

Death Month

Key the month from the date of death. Key the name of the month in full, even if abbreviated or written numerically on the record. Use the dictionary provided to assist you.
See Example

Death Location

Key the death location as seen. This may be the name of a city, county, state, or country. Key all elements as seen separated by a comma.
See Example

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