World Archives Project: New South Wales, Australia, Government Gazettes, 1853-1899

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| style="text-align: center;" | [http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226696-00454.jpg View Sample Image]
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The gazettes were published weekly and contain Government notices, including Acts of Parliament, land transactions, criminal notices,  will and probate notices, military desertions, government appointments, and missing people.  This project requires the reading of brief notices and extracting little information.  As the gazettes are typed, the reading is easy, and there are only a few fields of information to be keyed.  The project difficulty level is set at Easy.
The gazettes were published weekly and contain Government notices, including Acts of Parliament, land transactions, criminal notices,  will and probate notices, military desertions, government appointments, and missing people.  This project requires the reading of brief notices and extracting little information.  As the gazettes are typed, the reading is easy, and there are only a few fields of information to be keyed.  The project difficulty level is set at Easy.
<br>
<br>
-
==This project is currently in Testing==
+
== Need help keying this project? ==
-
This project is being tested at the moment and is not live for keying.
+
-
<br>
+
-
==Need help keying this project?==
+
These documents are government notifications pertaining to a myriad of events: convicts, crimes, land, military, missing people, etc. Similar to newspaper articles, this project requires the reading of brief articles and the extraction of specific information. We will only be extracting data from articles with at least one name. If the same name occurs more than once in an article, key the name only once.  
-
These documents are government notifications pertaining to a myriad of events: convicts, crimes, land, military, missing people, etc. Similar to newspaper articles, this project requires the reading of brief articles and the extraction of specific information. Only from articles with at least one name will information be extracted. If the same name occurs more than once in an article, key the name only once.  
+
-
There is a variety of pages but only one project-specific form type has been created to classify all the images: Gazette Page With Names. Other images with data but no names will be marked as Cover page, Section Header, etc.
+
In the case that you encounter a page where there are many articles and the only individual listed is the author - if it is the same author only key the information from the first article.  
-
Determine the correct form type for the image by searching for names which may or may not be on the page.  If the page has names and is not an index, title page, table of contents, etc.,  then the correct form type is Gazette Page With Names. If the page does not have have names or is an index, title page, table of contents, etc., then the correct form type is Cover page, Section Header, etc.
+
You will likely encounter a variety of record types, however all pages with information to be keyed should be classified as Gazette Page With Names. Other images with data but no names will be marked as Cover page, Section Header, etc.  
-
Keyable names include both the authors of articles/notices, usually denoted by a name in all caps at the end of the article, or individuals listed within the article.
+
Keyable names include both the authors of articles/notices, usually denoted by a name in all caps at the end of the article, or individuals listed within the article.  
Sometimes, especially in escaped prisoner or convict notices, known aliases will be listed. Key up to two listed aliases. If more aliases are given, only key the first two.
Sometimes, especially in escaped prisoner or convict notices, known aliases will be listed. Key up to two listed aliases. If more aliases are given, only key the first two.
 +
If your article includes a publication date you would use that date. Publication dates will appear in a header before the article, tacked on to the end of an article, or in a footer at the end of the article. You would not use a date within an article.<br>If the only date is at the bottom of the page use that date.
-
'''Project-specific sample images and form field help:'''
+
'''EXAMPLE OF DATES'''
-
<br><br>Choose a sample image from below to see the corresponding form field examples.<br>
+
On keying dates - [[Media:NSW_Govt_Dates.jpg | See Example]]
-
[[#Gazette Page With Names|Gazette Page With Names]]
+
 
-
<br/>
+
'''FOR MORE DETAILED FIELD HELP'''
 +
<br>
 +
Read the most recent post.-http://boards.ancestry.com.au/wap.intlrecordsaustralia/1845.1.1.1.1.1.1.1.1.1.1.1.1/mb.ashx
 +
 
 +
'''Project-specific sample images and form field help:''' <br><br>Choose a sample image from below to see the corresponding form field examples.<br> [[#Gazette_Page_With_Names|Gazette Page With Names]] <br>
=Gazette Page With Names=
=Gazette Page With Names=
http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226696-00454.jpg
http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226696-00454.jpg
<br><br>
<br><br>
 +
====Additional Sample Images====
 +
<gallery perrow=6>
 +
File:Gazette_Page_NSW_Govt_Example_1.jpg
 +
File:Gazette_Page_NSW_Govt_Example_2.jpg
 +
File:Gazette_Page_NSW_Govt_Example_3.jpg
 +
File:Gazette_Page_NSW_Govt_Example_4.jpg
 +
File:Gazette_Page_NSW_Govt_Example_5.jpg
 +
File:Gazette_Page_NSW_Govt_Example_6.jpg
 +
</gallery>
This form type is for all gazette pages from which names will be keyed.<br><br>
This form type is for all gazette pages from which names will be keyed.<br><br>
 +
====Page Number====
====Page Number====
Key the Page Number usually found at the top of the page.  If a page number is in Roman Numerals, key as seen.  If no page number is on the image, mark the field blank.
Key the Page Number usually found at the top of the page.  If a page number is in Roman Numerals, key as seen.  If no page number is on the image, mark the field blank.
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226696-00454-general_page_number.jpg See Example]
+
 
====Publication Day====
====Publication Day====
Key the Publication Day from the publication date found at the beginning of the article/notice.  If there is no publication date found at the beginning of the article/notice, key the Publication Day from the date found in the page header if present.
Key the Publication Day from the publication date found at the beginning of the article/notice.  If there is no publication date found at the beginning of the article/notice, key the Publication Day from the date found in the page header if present.
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226696-00454-self_residence_date_day.jpg See Example]
+
 
====Publication Month====
====Publication Month====
Key the Publication Month from the publication date found at the beginning of the article/notice using the provided dictionary.  If there is no publication date found at the beginning of the event entry, key the Publication Month from the date found in the page header if listed.<br>
Key the Publication Month from the publication date found at the beginning of the article/notice using the provided dictionary.  If there is no publication date found at the beginning of the event entry, key the Publication Month from the date found in the page header if listed.<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226696-00454-self_residence_date_month.jpg See Example]
+
 
====Publication Year====
====Publication Year====
-
Key the Publication Year from the publication date found at the beginning of the article/notice.  If there is no publication date found at the beginning of the article/notice, key the Publication Year from the date found in the page header if listed.
+
Key the Publication Year from the publication date found at the beginning of the article/notice.  If there is no publication date found at the beginning of the article/notice, key the Publication Year from the date found in the page header if listed. The expected years should only be from 1895-1899.<br>
-
<br>
+
-
[http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226696-00454-self_residence_date_year.jpg See Example]
+
-
====Event Type====
 
-
Read the entry and key the Event Type of the entry using the provided dictionary. The only possible Event Types are:
 
-
*Bankruptcy\Insolvency Notice
+
==== Event Location  ====
-
*Convict\Prisoner Notice (Including in this catagory any licence of departures, tickets of leave, descriptions, etc.)
+
 
-
*Crime\Criminal Act
+
Try to determine the '''primary location where the event occurred'''. If there is a county and parish listed enter both separated by a comma. <br>
-
*Government Appointment
+
 
-
*Land Transaction\Ownership details of deceased persons
+
The primary event could be different for individuals in the same article - look for the location associated with each individual.  
-
*Military (Include in this catagory notices of desertion.)
+
 
-
*Mining License
+
<br>Key the locations from left to right and when there are multiple instances of the same location enter it only once.
-
*Missing People (Include in this catagory searches for people.)
+
 
-
*Next of Kin Notice
+
For tables only key the locations from within the table not the header. Header would only be used if no&nbsp;specific locations are listed within the table.&nbsp;<br><br> If there are multiple individuals in the article, such as lost mail, enter the location associated with each individual. In the case that there is one individual and there is not a specific location associated with the event enter the first location you encounter. If there isn’t a location listed in the article key the location from the header of the article. And if there are multiple individuals in the article and only one location enter the same location for each individual.  
-
*Other
+
 
-
*Professional Listing (Include in this catagory lists of qualified medical practitioners, etc.)
+
For&nbsp;the author of articles (in&nbsp;CAPS) key&nbsp;the location found in the header/footer.<br>&nbsp;<br> Use the provided dictionary to key the event location. If a location is not in the dictionary key it as seen.
-
*Unclaimed Letter
+
 
-
*Will\Probate Notice (Include in this catagory Ecclesiastical Court notices.)<br>
+
Shareholder in companies being registered - key the address of each shareholder.<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226696-00454-eventtype.jpg See Example]
+
 
 +
<br>
====Prefix====
====Prefix====
Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using the provided dictionary.  If a prefix is not on the list, key as seen.
Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using the provided dictionary.  If a prefix is not on the list, key as seen.
 +
DO NOT KEY PERIODS/FULLSTOPS!
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226696-00454-self_empty_name_prefix.jpg See Example]
 
====Given====
====Given====
Key the first name or initial and any middle names of the primary person to whom the record pertains using the provided dictionary.  If a name does not appear on the list, key as seen.
Key the first name or initial and any middle names of the primary person to whom the record pertains using the provided dictionary.  If a name does not appear on the list, key as seen.
 +
DO NOT KEY PERIODS/FULLSTOPS. LEAVE A SPACE BETWEEN INITIALS.
-
If the same name appears several times in the entry, key only once.  
+
If the same name appears several times in the entry, or if an author appears multiple times on the page, key the name only once.  
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226696-00454-self_empty_name_given.jpg See Example]
 
====Surname====
====Surname====
Key the Surname using the provided dictionary. If a surname is not on the list, key as seen.  
Key the Surname using the provided dictionary. If a surname is not on the list, key as seen.  
-
If the same name appears several times in the entry, key only once.  
+
If the same name appears several times in the entry, or if an author appears multiple times on the page, key the name only once.
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226696-00454-self_empty_name_surname.jpg See Example]
 
====Suffix====
====Suffix====
-
Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using the provided drop-down list. To activate the drop-down list, key the first letter of the suffix.  If a suffix does not appear on the list, key as seen.
+
Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using the provided dictionary. If a suffix does not appear on the list, key as seen.
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226696-00454-self_empty_name_suffix.jpg See Example]
+
 
-
====Event Location====
+
 
-
Find the Event Location, the place where the event occurred, within the event entry.  Using the provided drop-down list, key the event location.  To activate the drop-down list, key the first letter of the location.  If a location is not on the list, key as seen.
+
 
-
<br>
+
-
[http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226696-00454-self_residence_place_empty.jpg See Example]
+
====Alias Given====
====Alias Given====
-
Occasionally an alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, "alias", "also known as", "aka", or may be preceded by the word "nee". Key the first name or initial and any middle names using the provided drop-down list.  To activate the list, key the first letter of the name.  If a name does not appear on the list, key as seen.
+
Occasionally an alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, "alias", "also known as", "aka", or may be preceded by the word "nee". Key the first name or initial and any middle names using the provided dictionary. If a name does not appear on the list, key as seen.
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226696-00454-self_empty_name_given_alias_1.jpg See Example]
+
 
 +
 
====Alias Surname====
====Alias Surname====
-
Key any Alias Surname which appears. This name may be denoted by parentheses, quotation marks, "alias", "also known as", "aka", or may be preceded by the word "nee".  Key the alias surname using the provided drop-down list.  To activate the list, key the first letter of the name.  If a name does not appear on the list, key as seen.
+
Key any Alias Surname which appears. This name may be denoted by parentheses, quotation marks, "alias", "also known as", "aka", or may be preceded by the word "nee". Key the alias surname using the provided dictionary. If a name does not appear on the list, key as seen.
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226696-00454-self_empty_name_surname_alias_1.jpg See Example]
 
-
=Gazette Page Without Names=
+
====Second Alias Given====
-
http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226723-00046.jpg
+
Occasionally a second alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the word "nee". Key the first name or initial and any middle names using a dictionary if provided for assistance. If an alias given name does not appear in the dictionary then key the alias given name as seen.
-
<br><br>
+
-
This form type is for all gazette pages that either do not have names or are indexes, title pages, etc., from which names will not be keyed.  Only available Header level fields will be keyed: publication date and page number.<br><br>
+
-
====Publication Month====
+
-
Key the Publication Month in its three letter abbreviation from the publication date found at the beginning of the event entry.  If there is no publication date found at the beginning of the event entry, key the Publication Month from the date found in the page header.
+
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226723-00046-self_residence_date_month.jpg See Example]
+
 
-
====Publication Day====
+
 
-
Key the Publication Day from the publication date found at the beginning of the event entry.  If there is no publication date found at the beginning of the event entry, key the Publication Day from the date found in the page header.
+
====Second Alias Surname====
 +
Key any Second Alias Surname which appears. Occasionally an alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the abbreviation "for" or the words "nee" or "formerly". All the rules for keying a primary name should also be followed for keying any alias name.
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226723-00046-self_residence_date_day.jpg See Example]
+
 
-
====Publication Year====
+
 
-
Key the Publication Year from the publication date found at the beginning of the event entry.  If there is no publication date found at the beginning of the event entry, key the Publication Year from the date found in the page header.
+
====Keying Sample====
-
<br>
+
<gallery perrow=4>
-
[http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226723-00046-self_residence_date_year.jpg See Example]
+
File:NSW1.jpg
-
====Page Number====
+
File:NSW2.jpg | '''Unclaimed Mail List''' This is distinguishable from the indexes which list the article titles along with the names and the pages where they found.
-
Key the Page Number usually found at the top of the page.  If a page number is in Roman Numerals, key as seen.  If no page number is on the image, mark the field blank.
+
File:NSW3.jpg
-
<br>
+
File:NSW4.jpg
-
[http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226723-00046-general_page_number.jpg See Example]
+
</gallery>
 +
 
 +
=Cover page, Section Header, etc=
 +
http://c.mfcreative.com/i/akt/projecthelp/32367/32367_226723-00046.jpg
<br><br>
<br><br>
 +
====Additional Sample Images====
 +
<gallery perrow=4>
 +
File:Cover_Page_NSW_Govt_Example_1.jpg
 +
File:Cover_Page_NSW_Govt_Example_2.jpg
 +
File:Cover_Page_NSW_Govt_Example_3.jpg
 +
File:Cover_Page_NSW_Govt_Example_4.jpg
 +
</gallery>
 +
 +
This form type is for all gazette pages that either do not have names or are indexes, title pages, etc., from which names will not be keyed. 
 +
 +
=Image No Data=
 +
[[File:Image_NSW_Govt_Keying_Example.jpg]]
 +
[[Category:World Archives Project]]
[[Category:World Archives Project]]

Current revision as of 06:26, 22 June 2013

View Sample Image

About this project The gazettes were published weekly and contain Government notices, including Acts of Parliament, land transactions, criminal notices,  will and probate notices, military desertions, government appointments, and missing people.  This project requires the reading of brief notices and extracting little information.  As the gazettes are typed, the reading is easy, and there are only a few fields of information to be keyed.  The project difficulty level is set at Easy.

Contents

Need help keying this project?

These documents are government notifications pertaining to a myriad of events: convicts, crimes, land, military, missing people, etc. Similar to newspaper articles, this project requires the reading of brief articles and the extraction of specific information. We will only be extracting data from articles with at least one name. If the same name occurs more than once in an article, key the name only once.

In the case that you encounter a page where there are many articles and the only individual listed is the author - if it is the same author only key the information from the first article.

You will likely encounter a variety of record types, however all pages with information to be keyed should be classified as Gazette Page With Names. Other images with data but no names will be marked as Cover page, Section Header, etc.

Keyable names include both the authors of articles/notices, usually denoted by a name in all caps at the end of the article, or individuals listed within the article.

Sometimes, especially in escaped prisoner or convict notices, known aliases will be listed. Key up to two listed aliases. If more aliases are given, only key the first two.

If your article includes a publication date you would use that date. Publication dates will appear in a header before the article, tacked on to the end of an article, or in a footer at the end of the article. You would not use a date within an article.
If the only date is at the bottom of the page use that date.

EXAMPLE OF DATES On keying dates - See Example

FOR MORE DETAILED FIELD HELP
Read the most recent post.-http://boards.ancestry.com.au/wap.intlrecordsaustralia/1845.1.1.1.1.1.1.1.1.1.1.1.1/mb.ashx

Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
Gazette Page With Names

Gazette Page With Names

32367_226696-00454.jpg

Additional Sample Images

This form type is for all gazette pages from which names will be keyed.

Page Number

Key the Page Number usually found at the top of the page. If a page number is in Roman Numerals, key as seen. If no page number is on the image, mark the field blank.

Publication Day

Key the Publication Day from the publication date found at the beginning of the article/notice. If there is no publication date found at the beginning of the article/notice, key the Publication Day from the date found in the page header if present.


Publication Month

Key the Publication Month from the publication date found at the beginning of the article/notice using the provided dictionary. If there is no publication date found at the beginning of the event entry, key the Publication Month from the date found in the page header if listed.


Publication Year

Key the Publication Year from the publication date found at the beginning of the article/notice. If there is no publication date found at the beginning of the article/notice, key the Publication Year from the date found in the page header if listed. The expected years should only be from 1895-1899.


Event Location

Try to determine the primary location where the event occurred. If there is a county and parish listed enter both separated by a comma.

The primary event could be different for individuals in the same article - look for the location associated with each individual.


Key the locations from left to right and when there are multiple instances of the same location enter it only once.

For tables only key the locations from within the table not the header. Header would only be used if no specific locations are listed within the table. 

If there are multiple individuals in the article, such as lost mail, enter the location associated with each individual. In the case that there is one individual and there is not a specific location associated with the event enter the first location you encounter. If there isn’t a location listed in the article key the location from the header of the article. And if there are multiple individuals in the article and only one location enter the same location for each individual.

For the author of articles (in CAPS) key the location found in the header/footer.
 
Use the provided dictionary to key the event location. If a location is not in the dictionary key it as seen.

Shareholder in companies being registered - key the address of each shareholder.


Prefix

Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using the provided dictionary. If a prefix is not on the list, key as seen. DO NOT KEY PERIODS/FULLSTOPS!

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using the provided dictionary. If a name does not appear on the list, key as seen. DO NOT KEY PERIODS/FULLSTOPS. LEAVE A SPACE BETWEEN INITIALS.

If the same name appears several times in the entry, or if an author appears multiple times on the page, key the name only once.

Surname

Key the Surname using the provided dictionary. If a surname is not on the list, key as seen.

If the same name appears several times in the entry, or if an author appears multiple times on the page, key the name only once.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using the provided dictionary. If a suffix does not appear on the list, key as seen.


Alias Given

Occasionally an alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, "alias", "also known as", "aka", or may be preceded by the word "nee". Key the first name or initial and any middle names using the provided dictionary. If a name does not appear on the list, key as seen.


Alias Surname

Key any Alias Surname which appears. This name may be denoted by parentheses, quotation marks, "alias", "also known as", "aka", or may be preceded by the word "nee". Key the alias surname using the provided dictionary. If a name does not appear on the list, key as seen.

Second Alias Given

Occasionally a second alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the word "nee". Key the first name or initial and any middle names using a dictionary if provided for assistance. If an alias given name does not appear in the dictionary then key the alias given name as seen.


Second Alias Surname

Key any Second Alias Surname which appears. Occasionally an alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the abbreviation "for" or the words "nee" or "formerly". All the rules for keying a primary name should also be followed for keying any alias name.


Keying Sample

Cover page, Section Header, etc

32367_226723-00046.jpg

Additional Sample Images

This form type is for all gazette pages that either do not have names or are indexes, title pages, etc., from which names will not be keyed. 

Image No Data

File:Image_NSW_Govt_Keying_Example.jpg

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