World Archives Project: New South Wales, Australia, Government Gazettes, 1853-1899

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====Prefix====
====Prefix====
Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using the provided dictionary.  If a prefix is not on the list, key as seen.
Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using the provided dictionary.  If a prefix is not on the list, key as seen.
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DO NOT KEY PERIODS/FULLSTOPS!
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====Given====
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Revision as of 06:22, 22 June 2013

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About this project The gazettes were published weekly and contain Government notices, including Acts of Parliament, land transactions, criminal notices,  will and probate notices, military desertions, government appointments, and missing people.  This project requires the reading of brief notices and extracting little information.  As the gazettes are typed, the reading is easy, and there are only a few fields of information to be keyed.  The project difficulty level is set at Easy.

Contents

Need help keying this project?

These documents are government notifications pertaining to a myriad of events: convicts, crimes, land, military, missing people, etc. Similar to newspaper articles, this project requires the reading of brief articles and the extraction of specific information. We will only be extracting data from articles with at least one name. If the same name occurs more than once in an article, key the name only once.

In the case that you encounter a page where there are many articles and the only individual listed is the author - if it is the same author only key the information from the first article.

You will likely encounter a variety of record types, however all pages with information to be keyed should be classified as Gazette Page With Names. Other images with data but no names will be marked as Cover page, Section Header, etc.

Keyable names include both the authors of articles/notices, usually denoted by a name in all caps at the end of the article, or individuals listed within the article.

Sometimes, especially in escaped prisoner or convict notices, known aliases will be listed. Key up to two listed aliases. If more aliases are given, only key the first two.

If your article includes a publication date you would use that date. Publication dates will appear in a header before the article, tacked on to the end of an article, or in a footer at the end of the article. You would not use a date within an article.
If the only date is at the bottom of the page use that date.

EXAMPLE OF DATES On keying dates - See Example

FOR MORE DETAILED FIELD HELP
Read the most recent post.-http://boards.ancestry.com.au/wap.intlrecordsaustralia/1845.1.1.1.1.1.1.1.1.1.1.1.1/mb.ashx

Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
Gazette Page With Names

Gazette Page With Names

32367_226696-00454.jpg

Additional Sample Images

This form type is for all gazette pages from which names will be keyed.

Page Number

Key the Page Number usually found at the top of the page. If a page number is in Roman Numerals, key as seen. If no page number is on the image, mark the field blank.

Publication Day

Key the Publication Day from the publication date found at the beginning of the article/notice. If there is no publication date found at the beginning of the article/notice, key the Publication Day from the date found in the page header if present.


Publication Month

Key the Publication Month from the publication date found at the beginning of the article/notice using the provided dictionary. If there is no publication date found at the beginning of the event entry, key the Publication Month from the date found in the page header if listed.


Publication Year

Key the Publication Year from the publication date found at the beginning of the article/notice. If there is no publication date found at the beginning of the article/notice, key the Publication Year from the date found in the page header if listed. The expected years should only be from 1895-1899.


Event Location

Try to determine the primary location where the event occurred. If there is a county and parish listed enter both separated by a comma.

The primary event could be different for individuals in the same article - look for the location associated with each individual.


Key the locations from left to right and when there are multiple instances of the same location enter it only once.

For tables only key the locations from within the table not the header. Header would only be used if no specific locations are listed within the table. 

If there are multiple individuals in the article, such as lost mail, enter the location associated with each individual. In the case that there is one individual and there is not a specific location associated with the event enter the first location you encounter. If there isn’t a location listed in the article key the location from the header of the article. And if there are multiple individuals in the article and only one location enter the same location for each individual.

For the author of articles (in CAPS) key the location found in the header/footer.
 
Use the provided dictionary to key the event location. If a location is not in the dictionary key it as seen.

Shareholder in companies being registered - key the address of each shareholder.


Prefix

Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using the provided dictionary. If a prefix is not on the list, key as seen. DO NOT KEY PERIODS/FULLSTOPS!

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using the provided dictionary. If a name does not appear on the list, key as seen.

If the same name appears several times in the entry, or if an author appears multiple times on the page, key the name only once.


Surname

Key the Surname using the provided dictionary. If a surname is not on the list, key as seen.

If the same name appears several times in the entry, or if an author appears multiple times on the page, key the name only once.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using the provided dictionary. If a suffix does not appear on the list, key as seen.


Alias Given

Occasionally an alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, "alias", "also known as", "aka", or may be preceded by the word "nee". Key the first name or initial and any middle names using the provided dictionary. If a name does not appear on the list, key as seen.


Alias Surname

Key any Alias Surname which appears. This name may be denoted by parentheses, quotation marks, "alias", "also known as", "aka", or may be preceded by the word "nee". Key the alias surname using the provided dictionary. If a name does not appear on the list, key as seen.

Second Alias Given

Occasionally a second alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the word "nee". Key the first name or initial and any middle names using a dictionary if provided for assistance. If an alias given name does not appear in the dictionary then key the alias given name as seen.


Second Alias Surname

Key any Second Alias Surname which appears. Occasionally an alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the abbreviation "for" or the words "nee" or "formerly". All the rules for keying a primary name should also be followed for keying any alias name.


Keying Sample

Cover page, Section Header, etc

32367_226723-00046.jpg

Additional Sample Images

This form type is for all gazette pages that either do not have names or are indexes, title pages, etc., from which names will not be keyed. 

Image No Data

File:Image_NSW_Govt_Keying_Example.jpg

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