World Archives Project: London, England, Selected Poor Law Removal and Settlement Records, 1828-1930 (Update)

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{{#widget:Iframe|url={{SERVER}}/wiki/extensions/awapwidgets/widget_side.php?projectID=42527|width=330|height=1200|border=0}}
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{|style="float: right;"
 
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| [[File:AWAP 42527 - Sample_Image.jpg|thumb|border|right]]
 
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| style="text-align: center;" | [http://c.mfcreative.com/i/akt/projecthelp/42527/31363_a107128-00001.jpg View Sample Image]
 
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'''About this project'''
'''About this project'''
Line 16: Line 9:
<br>
<br>
==Need help keying this project?==
==Need help keying this project?==
-
<br>
+
[http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards Click here to view Keying Standards]<br>
 +
[http://www.ancestry.com/wiki/index.php?title=Talk:World_Archives_Project:_London,_England,_Selected_Poor_Law_Removal_and_Settlement_Records,_1828-1930_(Update) Click here to post a question on the Discussion page.]<br>
 +
[http://boards.ancestry.com/wap.intlrecordsenglang/mb.ashx Click here to post a question or comment on the message board.]
 +
<br><br>
 +
'''Project Instructions'''
 +
This collection contains settlement records primarily from the Shoreditch area of the London poor law removal and settlement records. Before modern welfare systems were put in place in England, the "impotent" poor by law could only receive assistance within the Parish they were born. If a person needing assistance was caught outside of their particular Parish, they were sent back, leaving a trail of poor law and settlement records.
 +
 
 +
Only key records relating to settlement and removal. If you see any images relating to school records, registers of births or deaths, registers of inmates, etc. mark them as "Image with no data."
 +
 
 +
Images were scanned with some smaller pieces of paper (documents) on top of larger pages. Multiple images may have the same larger page in the background. Key only from the document that is on the very top. The Documents behind or on the bottom will be keyed in subsequent images.
 +
 
 +
Each person appearing on a document should be keyed as a unique record, excluding clerks and other officials administering the documents. Do not key the names of clerks and other officials.
 +
 
 +
In some cases it will be necessary to infer information (in particular surnames) based on the context of the document, when information is not explicitly stated. For example, inferring the child's surname from the parent.
 +
 
 +
In some cases, date and locality information may need to be copied down to several or all of the people on the page. This would occur if the date and locality information is blank or if there are ditto marks on the image.
 +
<br><br>
'''Project-specific sample images and form field help:'''
'''Project-specific sample images and form field help:'''
-
<br><br>Choose a sample image from below to see the corresponding form field examples.<br>
+
<br>Choose a sample image from below to see the corresponding form field examples.<br>
[[#Book Cover or Title Page|Book Cover or Title Page]]
[[#Book Cover or Title Page|Book Cover or Title Page]]
<br/>
<br/>
Line 25: Line 34:
[[#Index|Index]]
[[#Index|Index]]
<br/>
<br/>
 +
[[#Cover page, Section header, etc|Cover page, Section header, etc]]
 +
<br/>
 +
[[#Image with no data|Image with no data]]
 +
<br/>
 +
[[#Target|Target]]
 +
<br/>
 +
=Book Cover or Title Page=
=Book Cover or Title Page=
-
http://c.mfcreative.com/i/akt/projecthelp/42527/31363_a107128-00001.jpg
+
[[File:PoorLawRemoval BookCoverorTitlePage 1.JPG|600px]]
<br><br>
<br><br>
-
Use this form type for book covers or title pages that list at least one of the following: Book title Record type Poor Law Union or Parish Year or Year Range Reference Number (often near a horseshoe shaped stamp with  "GLC Records" printed inside)If a book cover is completely blank, mark it as "Image with no data" instead of as this form type.See examples in the wiki (Click on the See Example link)<br><br>
+
Use this form type for book covers or title pages that list at least one of the following:
 +
 
 +
Book title
 +
<br>
 +
Record type
 +
<br>
 +
Poor Law Union or Parish
 +
<br>
 +
Year or Year Range
 +
<br>
 +
Reference Number (often near a horseshoe shaped stamp with  "GLC Records" printed inside.)
 +
 
 +
If a book cover is completely blank, mark it as "Image with no data".
 +
<br><br>
 +
====Additional Image Samples====
 +
<Gallery>
 +
File:PoorLawRemoval BookCoverorTitlePage 2.JPG
 +
File:PoorLawRemoval BookCoverorTitlePage 3.JPG
 +
</Gallery>
====Record Type====
====Record Type====
-
Key the record type as seen. The record type describes the kind of records contained in the book. Record types include phrases such as: Examination Book Cases Referred for Inquiry Minute Book Register of Settlement Removal Orders Lunatic Settlement Book Settlement Inquires including Orders for Removal
+
Key the record type as seen. The record type describes the kind of records contained in the book. Record types include phrases such as:  
 +
 
 +
Examination Book  
 +
<br>
 +
Cases Referred for Inquiry
 +
<br>
 +
Minute Book  
 +
<br>
 +
Register of Settlement  
 +
<br>
 +
Removal Orders  
 +
<br>
 +
Lunatic Settlement Book  
 +
<br>
 +
Settlement Inquires including Orders for Removal
 +
<br>
 +
 
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/42527/31363_a107128-00001-indexed_record_type.jpg See Example]
 
====Reference Number====
====Reference Number====
-
Key the reference number from the book cover or title page as seen. The reference number consists of a combination of letters, numbers, and slashes. It is often found near a horseshoe-shaped stamp with "GLC Records" printed inside. Key a space in place of periods. Examples:Po B G 128/2 HABG/195/009 St BG/SG/166
+
Key the reference number from the book cover or title page as seen. The reference number consists of a combination of letters, numbers, and slashes. It is often found near a horseshoe-shaped stamp with "GLC Records" printed inside. Key a space in place of periods. Examples:
 +
 
 +
Po B G 128/2  
 +
<br>
 +
HABG/195/009
 +
<br>
 +
St BG/SG/166
 +
 
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/42527/31363_a107128-00001-general_reference_number.jpg See Example]
 
====Poor Law Union or Parish====
====Poor Law Union or Parish====
-
Key the poor law union when given as seen using the dictionary provided for assistance. If not present, key the parish as seen with the dictionary provided for assistance. If no union or parish names are present, you may leave this field blank. The only expected poor law union is Shoreditch but other poor law unions that might appear are:Hackney Poplar Bethnal Green Stepney
+
Key the poor law union when given as seen using the dictionary provided for assistance. If not present, key the parish as seen with the dictionary provided for assistance. If no union or parish names are present, you may leave this field blank. Separate geographical locations with a comma. The only expected poor law union is Shoreditch but other poor law unions that might appear are:
 +
 
 +
Hackney  
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/42527/31363_a107128-00001-self_residence_place_city.jpg See Example]
+
Poplar
 +
<br>
 +
Bethnal Green
 +
<br>
 +
Stepney
 +
 
 +
<br>
 +
 
====Event Year====
====Event Year====
Key the year from the birth date as seen on the record. If the year is written, key it in numeric format.
Key the year from the birth date as seen on the record. If the year is written, key it in numeric format.
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/42527/31363_a107128-00001-self_residence_date_year.jpg See Example]
+
====Keying Image Samples====
 +
<Gallery>
 +
File:PoorLawRemoval BookCoverorTitlePage Key 1.JPG
 +
File:PoorLawRemoval BookCoverorTitlePage Key 2.JPG
 +
File:PoorLawRemoval BookCoverorTitlePage Key 3.JPG
 +
</Gallery>
 +
 
=Documents and Registers=
=Documents and Registers=
-
http://c.mfcreative.com/i/akt/projecthelp/42527/32966_605905_2159-00042.jpg
+
[[File:PoorLawRemoval DocumentsandRegisters 1.JPG|600px]]
<br><br>
<br><br>
-
Use this form type for any image of a document or register that contains names to be keyed. Only key records relating to settlement and removal. If you see any images relating to school records, registers of births or deaths, registers of inmates, etc. mark them as "Image with no data." If a document or register page does not contain any names, mark it as "Cover page, Section header, etc." under the "No information to key" section. If the image is completely blank or contains a pre-printed form that is completely blank, mark the image as "Image with no data" under the "No information to key" section.<br><br>
+
Use this form type for any image of a document or register that contains names to be keyed. Only key records relating to settlement and removal. If you see any images relating to school records, registers of births or deaths, registers of inmates, etc. mark them as "Image with no data."<br><br>
 +
====Additional Image Samples====
 +
<Gallery>
 +
File:PoorLawRemoval DocumentsandRegisters 2.JPG
 +
File:PoorLawRemoval DocumentsandRegisters 3.JPG
 +
</Gallery>
 +
 
====Prefix====
====Prefix====
Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field.Key each name on the page as a unique record, excluding the names of clerks and other officials administering the documents.
Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field.Key each name on the page as a unique record, excluding the names of clerks and other officials administering the documents.
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/42527/32966_605905_2159-00042-self_empty_name_prefix.jpg See Example]
 
====Given====
====Given====
Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods. Key each name on the page as a unique record, excluding the names of clerks and other officials administering the documents.
Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods. Key each name on the page as a unique record, excluding the names of clerks and other officials administering the documents.
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/42527/32966_605905_2159-00042-self_empty_name_given.jpg See Example]
 
====Surname====
====Surname====
-
Key the surname as seen on the record using the dictionary provided for assistance. Key each name on the page as a unique record, excluding the names of clerks and other officials administering the documents.Infer surnames based on the context of the record if a surname is not explicitly stated for an individual. Examples: If a record lists "Thomas Brady" and also lists "Thomas" as his father and "Mary" as his mother, infer the surname "Brady" for both his father and mother. If a record lists "John Smith and his wife Mary," infer "Smith" as Mary's surname.
+
Key the surname as seen on the record using the dictionary provided for assistance. Key each name on the page as a unique record, excluding the names of clerks and other officials administering the documents.
 +
 
 +
Infer surnames based on the context of the record if a surname is not explicitly stated for an individual.  
 +
 
 +
Examples: If a record lists "Thomas Brady" and also lists "Thomas" as his father and "Mary" as his mother, infer the surname "Brady" for both his father and mother. If a record lists "John Smith and his wife Mary," infer "Smith" as Mary's surname.
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/42527/32966_605905_2159-00042-self_empty_name_surname.jpg See Example]
 
====Suffix====
====Suffix====
-
Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the record using the dictionary provided for assistance.Key each name on the page as a unique record, excluding the names of clerks and other officials administering the documents.
+
Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the record using the dictionary provided for assistance. Key each name on the page as a unique record, excluding the names of clerks and other officials administering the documents.
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/42527/32966_605905_2159-00042-self_empty_name_suffix.jpg See Example]
 
====Age====
====Age====
-
Key the age as seen at the time the record was recorded using the dictionary provided for assistance. If present, age may be found next to the word "Age" or "Aged" and should be a number between 1 and 120.Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12." If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10." If an age appears in months, such as 10 months, key age as a fraction: "10/12." If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."
+
Key the age as seen at the time the record was recorded using the dictionary provided for assistance. If present, age may be found next to the word "Age" or "Aged" and should be a number between 1 and 120.
 +
 
 +
Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12." If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10." If an age appears in months, such as 10 months, key age as a fraction: "10/12." If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/42527/32966_605905_2159-00042-self_residence_info_age.jpg See Example]
 
====Event Day====
====Event Day====
-
Key the day from the event date as seen on the record.The event date will vary according to the record type and document. In register styled documents, the event date will likely be listed in its own column and there may be a different date for each individual entered in the register, or the date may need to be copied down and applied to multiple individuals in a row. In paragraph styled documents or documents where the whole page references a single individual or family the event date will most likely be the date the document was signed or written. This date may be given at the top of the entry or page, or at the very bottom of the page, possibly with the year written out in word form. Be sure to check both the top and bottom of the page when looking for the event date. If there is one date for the whole page, but there are multiple people listed on the page (for example, family members), key the event date for each person.
+
Key the day from the event date as seen on the record.
 +
 
 +
The event date will vary according to the record type and document. In register styled documents, the event date will likely be listed in its own column and there may be a different date for each individual entered in the register, or the date may need to be copied down and applied to multiple individuals in a row.  
 +
 
 +
In paragraph styled documents or documents where the whole page references a single individual or family the event date will most likely be the date the document was signed or written. This date may be given at the top of the entry or page, or at the very bottom of the page, possibly with the year written out in word form. Be sure to check both the top and bottom of the page when looking for the event date. If there is one date for the whole page, but there are multiple people listed on the page (for example, family members), key the event date for each person.
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/42527/32966_605905_2159-00042-self_residence_date_day.jpg See Example]
 
====Event Month====
====Event Month====
-
Key the month in its three-letter abbreviation from the event date using the dictionary provided to assist you. If the month appears as a number, key as seen.The event date will vary according to the record type and document. In register styled documents, the event date will likely be listed in its own column and there may be a different date for each individual entered in the register, or the date may need to be copied down and applied to multiple individuals in a row. In paragraph styled documents or documents where the whole page references a single individual or family the event date will most likely be the date the document was signed or written. This date may be given at the top of the entry or page, or at the very bottom of the page, possibly with the year written out in word form. Be sure to check both the top and bottom of the page when looking for the event date. If there is one date for the whole page, but there are multiple people listed on the page (for example, family members), key the event date for each person.
+
Key the month in its three-letter abbreviation from the event date using the dictionary provided to assist you. If the month appears as a number, key as seen.
 +
 
 +
The event date will vary according to the record type and document. In register styled documents, the event date will likely be listed in its own column and there may be a different date for each individual entered in the register, or the date may need to be copied down and applied to multiple individuals in a row.  
 +
 
 +
In paragraph styled documents or documents where the whole page references a single individual or family the event date will most likely be the date the document was signed or written. This date may be given at the top of the entry or page, or at the very bottom of the page, possibly with the year written out in word form. Be sure to check both the top and bottom of the page when looking for the event date. If there is one date for the whole page, but there are multiple people listed on the page (for example, family members), key the event date for each person.
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/42527/32966_605905_2159-00042-self_residence_date_month.jpg See Example]
 
====Event Year====
====Event Year====
-
Key the year from the birth date as seen on the record. If the year is written, key it in numeric format.The event date will vary according to the record type and document. In register styled documents, the event date will likely be listed in its own column and there may be a different date for each individual entered in the register, or the date may need to be copied down and applied to multiple individuals in a row. In paragraph styled documents or documents where the whole page references a single individual or family the event date will most likely be the date the document was signed or written. This date may be given at the top of the entry or page, or at the very bottom of the page, possibly with the year written out in word form. Be sure to check both the top and bottom of the page when looking for the event date. If there is one date for the whole page, but there are multiple people listed on the page (for example, family members), key the event date for each person.
+
Key the year from the event date as seen on the record. If the year is written out, key it in numeric format.
 +
 
 +
The event date will vary according to the record type and document. In register styled documents, the event date will likely be listed in its own column and there may be a different date for each individual entered in the register, or the date may need to be copied down and applied to multiple individuals in a row.  
 +
 
 +
In paragraph styled documents or documents where the whole page references a single individual or family the event date will most likely be the date the document was signed or written. This date may be given at the top of the entry or page, or at the very bottom of the page, possibly with the year written out in word form. Be sure to check both the top and bottom of the page when looking for the event date. If there is one date for the whole page, but there are multiple people listed on the page (for example, family members), key the event date for each person.
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/42527/32966_605905_2159-00042-self_residence_date_year.jpg See Example]
+
 
====Poor Law Union or Parish====
====Poor Law Union or Parish====
-
Key the poor law union when given as seen using the dictionary provided for assistance. If not present, key the parish as seen with the dictionary provided for assistance. If no union or parish names are present, you may leave this field blank. Apply the union to every person on the page.If more than one poor law union or parish is given, key the one from which the record originated. For example, Order of Removal records usually start with "To the guardians of the poor of the parish of Saint Leonard, Shoreditch, in the metropolitan police district and county of London, and to the guardians of the poor of the {poor law union name} Union in the county of {county name} and to each and every of them."In this example, you would key "Shoreditch" as the union (because this is the union from which the order is originating) and ignore whatever is written in the space for the second union (because this is the union to which the person is being removed to). If the originating parish space is left blank, key the destination parish instead.On register styled documents, the union is often given in the header area of the form.  The only expected poor law union is Shoreditch but other poor law unions that might appear are:Hackney Poplar Bethnal Green Stepney
+
Key the poor law union when given as seen using the dictionary provided for assistance. If not present, key the parish as seen with the dictionary provided for assistance. If no union or parish names are present, you may leave this field blank. Apply the union to every person on the page. Separate geographical locations with a comma.
 +
 
 +
If more than one poor law union or parish is given, key the one from which the record originated. For example, Order of Removal records usually start with "To the guardians of the poor of the parish of Saint Leonard, Shoreditch, in the metropolitan police district and county of London, and to the guardians of the poor of the {poor law union name} Union in the county of {county name} and to each and every of them."
 +
 
 +
In this example, you would key "Saint Leonard, Shoreditch" as the union (because this is the union from which the order is originating) and ignore whatever is written in the space for the second union (because this is the union to which the person is being removed). If the originating parish space is left blank, key the destination parish instead.
 +
 
 +
On register styled documents, the union is often given in the header area of the form.  
 +
 +
The only expected poor law union is Shoreditch but other poor law unions that might appear are:
 +
 
 +
Hackney
 +
<br>
 +
Poplar  
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/42527/32966_605905_2159-00042-self_residence_place_city_multiple_1.jpg See Example]
+
Bethnal Green
 +
<br>
 +
Stepney
 +
<br>
 +
 
 +
====Keying Image Samples====
 +
<Gallery>
 +
File:PoorLawRemoval DocumentsandRegisters Key 1.JPG
 +
File:PoorLawRemoval DocumentsandRegisters Key 2.JPG
 +
File:PoorLawRemoval DocumentsandRegisters Key 3.JPG
 +
</Gallery>
 +
 
=Index=
=Index=
-
http://c.mfcreative.com/i/akt/projecthelp/42527/31363_a107128-00006.jpg
+
[[File:PoorLawRemoval Index.JPG|600px]]
 +
<br><br>
 +
Choose the "Index" form type when the image is of an internal index. An Index usually contains names (often in alphabetical order) with a corresponding page number so as to find the individual listed. Some indexes have alphabetical tabs on the right or left margin.
 +
<br><br>
 +
 
 +
=Cover page, Section header, etc=
 +
<br><br>
 +
Use the "Cover page, Section header, etc” form type for images that do not contain data, but might be interesting to look at because they provide context for the image set. Example: historical notes, affidavits, ect.
 +
<br><br>
 +
 
 +
=Image with no data=
 +
[[File:PoorLawRemoval Blank.JPG|300px]]
 +
<br><br>
 +
Use the “Image with no data” form type for images that do not contain data or any useful context that might be interesting for someone to look at. Example: An image containing a blank background.
 +
<br><br>
 +
 
 +
=Target=
 +
[[File:PoorLawRemoval Target.JPG|200px]]
<br><br>
<br><br>
-
If an image is specifically defined as an index in the project instructions choose the 'Index' form type.  Project-specific examples will be included if known to exist in the project; however, a generic image will also be included. If there are any questions submit a query to the Vendor Manager.<br><br>
+
Choose "Target" form type when the image is of a color and/or grayscale target. Target images are used to determine focus and color balance in the initial digitizing process.
<br><br>
<br><br>
 +
[[Category:World Archives Project]]

Current revision as of 10:03, 21 February 2014

About this project This collection contains settlement records from the Shoreditch portion of the London poor law removal and settlement records.

Contents

Need help keying this project?

Click here to view Keying Standards
Click here to post a question on the Discussion page.
Click here to post a question or comment on the message board.

Project Instructions This collection contains settlement records primarily from the Shoreditch area of the London poor law removal and settlement records. Before modern welfare systems were put in place in England, the "impotent" poor by law could only receive assistance within the Parish they were born. If a person needing assistance was caught outside of their particular Parish, they were sent back, leaving a trail of poor law and settlement records.

Only key records relating to settlement and removal. If you see any images relating to school records, registers of births or deaths, registers of inmates, etc. mark them as "Image with no data."

Images were scanned with some smaller pieces of paper (documents) on top of larger pages. Multiple images may have the same larger page in the background. Key only from the document that is on the very top. The Documents behind or on the bottom will be keyed in subsequent images.

Each person appearing on a document should be keyed as a unique record, excluding clerks and other officials administering the documents. Do not key the names of clerks and other officials.

In some cases it will be necessary to infer information (in particular surnames) based on the context of the document, when information is not explicitly stated. For example, inferring the child's surname from the parent.

In some cases, date and locality information may need to be copied down to several or all of the people on the page. This would occur if the date and locality information is blank or if there are ditto marks on the image.

Project-specific sample images and form field help:
Choose a sample image from below to see the corresponding form field examples.
Book Cover or Title Page
Documents and Registers
Index
Cover page, Section header, etc
Image with no data
Target

Book Cover or Title Page



Use this form type for book covers or title pages that list at least one of the following:

Book title
Record type
Poor Law Union or Parish
Year or Year Range
Reference Number (often near a horseshoe shaped stamp with  "GLC Records" printed inside.)

If a book cover is completely blank, mark it as "Image with no data".

Additional Image Samples

Record Type

Key the record type as seen. The record type describes the kind of records contained in the book. Record types include phrases such as:

Examination Book
Cases Referred for Inquiry
Minute Book
Register of Settlement
Removal Orders
Lunatic Settlement Book
Settlement Inquires including Orders for Removal


Reference Number

Key the reference number from the book cover or title page as seen. The reference number consists of a combination of letters, numbers, and slashes. It is often found near a horseshoe-shaped stamp with "GLC Records" printed inside. Key a space in place of periods. Examples:

Po B G 128/2
HABG/195/009
St BG/SG/166


Poor Law Union or Parish

Key the poor law union when given as seen using the dictionary provided for assistance. If not present, key the parish as seen with the dictionary provided for assistance. If no union or parish names are present, you may leave this field blank. Separate geographical locations with a comma. The only expected poor law union is Shoreditch but other poor law unions that might appear are:

Hackney
Poplar
Bethnal Green
Stepney


Event Year

Key the year from the birth date as seen on the record. If the year is written, key it in numeric format.

Keying Image Samples

Documents and Registers



Use this form type for any image of a document or register that contains names to be keyed. Only key records relating to settlement and removal. If you see any images relating to school records, registers of births or deaths, registers of inmates, etc. mark them as "Image with no data."

Additional Image Samples

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field.Key each name on the page as a unique record, excluding the names of clerks and other officials administering the documents.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods. Key each name on the page as a unique record, excluding the names of clerks and other officials administering the documents.

Surname

Key the surname as seen on the record using the dictionary provided for assistance. Key each name on the page as a unique record, excluding the names of clerks and other officials administering the documents.

Infer surnames based on the context of the record if a surname is not explicitly stated for an individual.

Examples: If a record lists "Thomas Brady" and also lists "Thomas" as his father and "Mary" as his mother, infer the surname "Brady" for both his father and mother. If a record lists "John Smith and his wife Mary," infer "Smith" as Mary's surname.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the record using the dictionary provided for assistance. Key each name on the page as a unique record, excluding the names of clerks and other officials administering the documents.

Age

Key the age as seen at the time the record was recorded using the dictionary provided for assistance. If present, age may be found next to the word "Age" or "Aged" and should be a number between 1 and 120.

Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12." If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10." If an age appears in months, such as 10 months, key age as a fraction: "10/12." If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."

Event Day

Key the day from the event date as seen on the record.

The event date will vary according to the record type and document. In register styled documents, the event date will likely be listed in its own column and there may be a different date for each individual entered in the register, or the date may need to be copied down and applied to multiple individuals in a row.

In paragraph styled documents or documents where the whole page references a single individual or family the event date will most likely be the date the document was signed or written. This date may be given at the top of the entry or page, or at the very bottom of the page, possibly with the year written out in word form. Be sure to check both the top and bottom of the page when looking for the event date. If there is one date for the whole page, but there are multiple people listed on the page (for example, family members), key the event date for each person.

Event Month

Key the month in its three-letter abbreviation from the event date using the dictionary provided to assist you. If the month appears as a number, key as seen.

The event date will vary according to the record type and document. In register styled documents, the event date will likely be listed in its own column and there may be a different date for each individual entered in the register, or the date may need to be copied down and applied to multiple individuals in a row.

In paragraph styled documents or documents where the whole page references a single individual or family the event date will most likely be the date the document was signed or written. This date may be given at the top of the entry or page, or at the very bottom of the page, possibly with the year written out in word form. Be sure to check both the top and bottom of the page when looking for the event date. If there is one date for the whole page, but there are multiple people listed on the page (for example, family members), key the event date for each person.

Event Year

Key the year from the event date as seen on the record. If the year is written out, key it in numeric format.

The event date will vary according to the record type and document. In register styled documents, the event date will likely be listed in its own column and there may be a different date for each individual entered in the register, or the date may need to be copied down and applied to multiple individuals in a row.

In paragraph styled documents or documents where the whole page references a single individual or family the event date will most likely be the date the document was signed or written. This date may be given at the top of the entry or page, or at the very bottom of the page, possibly with the year written out in word form. Be sure to check both the top and bottom of the page when looking for the event date. If there is one date for the whole page, but there are multiple people listed on the page (for example, family members), key the event date for each person.

Poor Law Union or Parish

Key the poor law union when given as seen using the dictionary provided for assistance. If not present, key the parish as seen with the dictionary provided for assistance. If no union or parish names are present, you may leave this field blank. Apply the union to every person on the page. Separate geographical locations with a comma.

If more than one poor law union or parish is given, key the one from which the record originated. For example, Order of Removal records usually start with "To the guardians of the poor of the parish of Saint Leonard, Shoreditch, in the metropolitan police district and county of London, and to the guardians of the poor of the {poor law union name} Union in the county of {county name} and to each and every of them."

In this example, you would key "Saint Leonard, Shoreditch" as the union (because this is the union from which the order is originating) and ignore whatever is written in the space for the second union (because this is the union to which the person is being removed). If the originating parish space is left blank, key the destination parish instead.

On register styled documents, the union is often given in the header area of the form.

The only expected poor law union is Shoreditch but other poor law unions that might appear are:

Hackney
Poplar
Bethnal Green
Stepney

Keying Image Samples

Index



Choose the "Index" form type when the image is of an internal index. An Index usually contains names (often in alphabetical order) with a corresponding page number so as to find the individual listed. Some indexes have alphabetical tabs on the right or left margin.

Cover page, Section header, etc



Use the "Cover page, Section header, etc” form type for images that do not contain data, but might be interesting to look at because they provide context for the image set. Example: historical notes, affidavits, ect.

Image with no data



Use the “Image with no data” form type for images that do not contain data or any useful context that might be interesting for someone to look at. Example: An image containing a blank background.

Target



Choose "Target" form type when the image is of a color and/or grayscale target. Target images are used to determine focus and color balance in the initial digitizing process.

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