World Archives Project: Liverpool, United Kingdom, Crew Lists 1860-1919

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{|style="float: right;"
 
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| [[File:AWAP 32168 - Sample_Image.jpg|thumb|border|right]]
 
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| style="text-align: center;" | [http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00001.jpg View Sample Image]
 
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'''About this project'''
'''About this project'''
This is a collection of crew lists held by the Liverpool Record Office for ships whose home port was registered as Liverpool, England. The lists contain information on ship voyages, crew members and apprentices. Many of the records are grouped together as agreement booklets or ship's logs.
This is a collection of crew lists held by the Liverpool Record Office for ships whose home port was registered as Liverpool, England. The lists contain information on ship voyages, crew members and apprentices. Many of the records are grouped together as agreement booklets or ship's logs.
<br>
<br>
-
==This Project is currently in Testing==
 
-
This project is being tested at the moment and is not live for keying.
 
-
 
==Keying Instructions==
==Keying Instructions==
This is a collection of crew lists held by the Liverpool Record Office for ships whose home port was registered as Liverpool, England. The lists contain information on ship voyages, crew members and apprentices. Many of the records are grouped together as agreement booklets or ship's logs.
This is a collection of crew lists held by the Liverpool Record Office for ships whose home port was registered as Liverpool, England. The lists contain information on ship voyages, crew members and apprentices. Many of the records are grouped together as agreement booklets or ship's logs.
Line 25: Line 15:
There are several different types of records and registers that should be categorized as a crew list form type. Not all fields will be available on every different type of form. In these cases, simply key the fields that are available, and leave the ones not present empty.  
There are several different types of records and registers that should be categorized as a crew list form type. Not all fields will be available on every different type of form. In these cases, simply key the fields that are available, and leave the ones not present empty.  
-
There are a handful of foreign language documents in the collection, some of which contain vital records data. If you are able to either read, or decipher where the vital data is on these documents, then key the information. Otherwise, mark the image as capture.
+
There are a handful of foreign language documents in the collection, some of which contain vital records data. If you are able to either read, or decipher where the vital data is on these documents, then key the information. Otherwise, mark the image as Cover Page, Section Header, etc.
The records may use either age or birth year so you will need to be careful and refer to the column header on the record to ensure that you are entering the correct data in the proper field and if it is not present leave the fields empty. Note that this field will remain consistent on a single page, but may change within an agreement booklet or ship's log. Rather than only keying dates as seen, where possible key a four digit year. The expected year range is 1860-1919. Average age will be 14-50.
The records may use either age or birth year so you will need to be careful and refer to the column header on the record to ensure that you are entering the correct data in the proper field and if it is not present leave the fields empty. Note that this field will remain consistent on a single page, but may change within an agreement booklet or ship's log. Rather than only keying dates as seen, where possible key a four digit year. The expected year range is 1860-1919. Average age will be 14-50.
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'''Project-specific sample images and form field help:'''
'''Project-specific sample images and form field help:'''
<br><br>Choose a sample image from below to see the corresponding form field examples.<br>
<br><br>Choose a sample image from below to see the corresponding form field examples.<br>
-
[[#Ship Info|Ship Info]]
+
[[#Ship Info|Ship Information]]
<br/>
<br/>
[[#Crew List|Crew List]]
[[#Crew List|Crew List]]
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[[#Capture|Cover Page, Section Header, etc]]
[[#Capture|Cover Page, Section Header, etc]]
<br/>
<br/>
-
[[#Don't Capture|Don't Capture]]
+
[[#Don't Capture|Image No Data]]
<br/>
<br/>
[[#Duplicate|Duplicate]]
[[#Duplicate|Duplicate]]
<br/>
<br/>
-
=Ship Info=
+
=Ship Information=
http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00000.jpg
http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00000.jpg
====Additional Sample Images====
====Additional Sample Images====
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<gallery perrow=3>
+
<gallery perrow=4>
File:LPCoverpage.1.jpg
File:LPCoverpage.1.jpg
File:LPCoverpage.2.jpg
File:LPCoverpage.2.jpg
File:LPCoverpage.3.jpg
File:LPCoverpage.3.jpg
 +
File:Liverpoolshipinformation.jpg
</gallery>
</gallery>
<br><br>
<br><br>
-
"Ship info" pages consist primarily of the crew list cover pages. They contain information regarding a ship and its voyage(s). The name of the ship, port of registry, and date are almost always present. They do not contain any lists of names. Use this form type for any images that contain keyable information about the ship, but no listings of people.<br><br>
+
Ship information pages consist primarily of the crew list cover pages and contain information regarding a ship and its voyage(s). The name of the ship, port of registry, and date are almost always present. They do not contain lists of names. Use this form type for any images that contain keyable information about the ship, but no listings of people. '''Make sure to look over the entire record for a date.'''
====Registry Day====
====Registry Day====
-
The date of registry may be found at the top or bottom of the cover page. Key the date that appears after words such as "Received at" and followed by "by [Name] Shipping Master" or "Signed by [Name] Master, on the...[Date]." Key the day as seen.
+
The date of registry may be found at the top or bottom of the cover page. Key the date that appears after words such as '''"Received at"''' and followed by '''"by [Name] Shipping Master"''' or '''"Signed by [Name] Master, on the...[Date]."''' Key the day as seen.
If these form lines are blank, check for a stamped date somewhere on the page. If the form lines for the date are blank, key the '''year only''' from the stamped date.
If these form lines are blank, check for a stamped date somewhere on the page. If the form lines for the date are blank, key the '''year only''' from the stamped date.
-
<br>
 
-
[http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00000-self_residence_date_day.jpg See Example]
 
====Registry Month====
====Registry Month====
-
The date of registry may be found at the top or bottom of the crew list. Key the date that appears after words such as "Received at" and followed by "by [Name] Shipping Master" or "Signed by [Name] Master, on the...[Date]." Key the three letter abbreviation of the month, even if written numerically or in full on the record.
+
The date of registry may be found at the top or bottom of the crew list. '''Key the date that appears after words such as "Received at" and followed by "by [Name] Shipping Master" or "Signed by [Name] Master, on the...[Date]."''' Key the three letter abbreviation of the month, even if written numerically or in full on the record.
If these form lines are blank, check for a stamped date somewhere on the page. If the form lines for the date are blank, key the '''year only''' from the stamped date.
If these form lines are blank, check for a stamped date somewhere on the page. If the form lines for the date are blank, key the '''year only''' from the stamped date.
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00000-self_residence_date_month.jpg See Example]
 
====Registry Year====
====Registry Year====
-
The date of registry may be found at the top or bottom of the crew list. Key the date that appears after words such as "Received at" and followed by "by [Name] Shipping Master" or "Signed by [Name] Master, on the...[Date]." Key the year whenever possible as four digits. The expected year range is 1860-1919.
+
The date of registry may be found at the top or bottom of the crew list. '''Key the date that appears after words such as "Received at" and followed by "by [Name] Shipping Master" or "Signed by [Name] Master, on the...[Date]."''' Key the year whenever possible as four digits. The expected year range is 1860-1919.
If these form lines are blank, check for a stamped date somewhere on the page. If the form lines for the date are blank, key the '''year only''' from the stamped date.
If these form lines are blank, check for a stamped date somewhere on the page. If the form lines for the date are blank, key the '''year only''' from the stamped date.
<br>
<br>
-
[http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00000-self_residence_date_year.jpg See Example]
 
=Crew List=
=Crew List=
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====Additional Sample Images====
====Additional Sample Images====
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<gallery perrow=3>
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<gallery perrow="4">
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File:LPCrewlist.1.jpg
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File:Apprentices.jpg
File:LPCrewlist.2.jpg
File:LPCrewlist.2.jpg
File:LPCrewlist.3.jpg
File:LPCrewlist.3.jpg
 +
File:Liverpoolcrewlist.jpg
</gallery>
</gallery>
-
<br><br>
+
There are a variety of forms and registers that fall into the crew list category. Any image which contains a '''list of people''' (crew members, apprentices, deceased seamen, etc.) should be classified as a crew list.
-
There are a variety of forms and registers that fall into the crew list category. Any image which contains a list of people (crew members, apprentices, deceased seamen, etc.) should be classified as a crew list.<br><br>
+
====Registry Day====
====Registry Day====
-
The date of registry may be found at the top or bottom of the crew list. Key the date that appears after words such as "Recevied at" and followed by "by [Name] Shipping Master."Key the day as seen.
+
The date of registry may be found at the top or bottom of the crew list. Key the date that appears after words such as "Received at" and followed by "by [Name] Shipping Master."Key the day as seen.
-
<br>
+
 
-
[http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00001-self_residence_date_day.jpg See Example]
+
====Registry Month====
====Registry Month====
The date of registry may be found at the top or bottom of the crew list. Key the date that appears after words such as "Received at" and followed by "by [Name] Shipping Master." Key the three letter abbreviation of the month, even if written numerically or in full on the record.
The date of registry may be found at the top or bottom of the crew list. Key the date that appears after words such as "Received at" and followed by "by [Name] Shipping Master." Key the three letter abbreviation of the month, even if written numerically or in full on the record.
-
<br>
 
-
[http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00001-self_residence_date_month.jpg See Example]
 
====Registry Year====
====Registry Year====
The date of registry may be found at the top or bottom of the crew list. Key the date that appears after words such as "Recevied at" and followed by "by [Name] Shipping Master." Key the year as a four digit year. The expected date range is 1860-1919.
The date of registry may be found at the top or bottom of the crew list. Key the date that appears after words such as "Recevied at" and followed by "by [Name] Shipping Master." Key the year as a four digit year. The expected date range is 1860-1919.
-
<br>
 
-
[http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00001-self_residence_date_year.jpg See Example]
 
====Prefix====
====Prefix====
Key any titles before the given name, such as "Dr", "Rev", "Mr" or "Mrs", using the provided dictionary for assistance, but do not key ranks aboard ship. If a prefix does not appear in a dictionary then key the prefix as seen.
Key any titles before the given name, such as "Dr", "Rev", "Mr" or "Mrs", using the provided dictionary for assistance, but do not key ranks aboard ship. If a prefix does not appear in a dictionary then key the prefix as seen.
All names should be keyed from these registers except for ship masters, owners, and those recieving the registers. This includes lists of crew members, apprentices, children born on board the ship, their parents, and deceased seamen or other individuals. Each person should be keyed as a unique record.  
All names should be keyed from these registers except for ship masters, owners, and those recieving the registers. This includes lists of crew members, apprentices, children born on board the ship, their parents, and deceased seamen or other individuals. Each person should be keyed as a unique record.  
-
 
-
<br>
 
-
[http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00001-self_empty_name_prefix.jpg See Example]
 
====Given====
====Given====
Key the first name or initial and any middle names of the person. Use the provided dictionary for assistance. If a name does not appear in the dictionary then key the name as seen.
Key the first name or initial and any middle names of the person. Use the provided dictionary for assistance. If a name does not appear in the dictionary then key the name as seen.
-
All names should be keyed from these registers except for ship masters, owners, and those recieving the registers. This includes lists of crew members, apprentices, children born on board the ship, their parents, and deceased seamen or other individuals. Each person should be keyed as a unique record.  
+
All names should be keyed from these registers except for ship masters, owners, and those receiving the registers. This includes lists of crew members, apprentices, children born on board the ship, their parents, and deceased seamen or other individuals. Each person should be keyed as a unique record.  
-
<br>
+
-
[http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00001-self_empty_name_given.jpg See Example]
+
====Surname====
====Surname====
Line 127: Line 104:
All names should be keyed from these registers except for ship masters, owners, and those recieving the registers. This includes lists of crew members, apprentices, children born on board the ship, their parents, and deceased seamen or other individuals. Each person should be keyed as a unique record.  
All names should be keyed from these registers except for ship masters, owners, and those recieving the registers. This includes lists of crew members, apprentices, children born on board the ship, their parents, and deceased seamen or other individuals. Each person should be keyed as a unique record.  
-
 
-
<br>
 
-
[http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00001-self_empty_name_surname.jpg See Example]
 
-
 
====Suffix====
====Suffix====
Key all suffixes, such as "Jr" or "III", following the surname of the person, using the provided dictionary for assistance. If a suffix does not appear in a dictionary then key the suffix as seen. Do not key ranks, positions, or occupations.
Key all suffixes, such as "Jr" or "III", following the surname of the person, using the provided dictionary for assistance. If a suffix does not appear in a dictionary then key the suffix as seen. Do not key ranks, positions, or occupations.
All names should be keyed from these registers except for ship masters, owners, and those recieving the registers. This includes lists of crew members, apprentices, children born on board the ship, their parents, and deceased seamen or other individuals. Each person should be keyed as a unique record.  
All names should be keyed from these registers except for ship masters, owners, and those recieving the registers. This includes lists of crew members, apprentices, children born on board the ship, their parents, and deceased seamen or other individuals. Each person should be keyed as a unique record.  
-
<br>
 
-
[http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00001-self_empty_name_suffix.jpg See Example]
 
====Age====
====Age====
Line 145: Line 116:
If an age includes a fraction, such as 3 3/8, key only the whole number – 3.
If an age includes a fraction, such as 3 3/8, key only the whole number – 3.
The expected age range is from 14-50.
The expected age range is from 14-50.
-
 
+
If you come across an instance where you believe that the age has been listed in the Birth Year column use your best judgment, and the age and year ranges we have provided, to determine what the number represents and key it accordingly.
-
<br>
+
-
[http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00001-self_residence_info_age.jpg See Example]
+
====Birthplace====
====Birthplace====
-
Key the birthplace from columns labeled:Town and County where born Place of Birth, stating name of Town and County Nationality (If British, state birthplace)In the case of the column labeled "Nationality (If British, state birthplace)" only key what is in that field if it is a locality. If it is a nationality, even if it says "British," key the nationality into the nationality field.Use the provided dictionary for assistance in keying the birthplace. If a location is not found in the dictionary then key the location as seen. Separate jurisdictions such as town and county with a comma.
+
Key the birthplace from columns labeled:
-
<br>
+
:Town and County where born
-
[http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00001-self_birth_place_empty.jpg See Example]
+
:Place of Birth, stating name of Town
 +
and  
 +
:County Nationality (If British, state birthplace)
 +
 
 +
In the case of the column labeled "Nationality (If British, state birthplace)" only key what is in that field if it is a locality. If it is a nationality, even if it says "British," key the nationality into the nationality field.
 +
 
 +
Use the provided dictionary for assistance in keying the birthplace. '''If a location is not found in the dictionary then key the location as seen'''.  
 +
 
 +
''Abbreviated locations should '''not''' be expanded, key them as seen on the record.  For example, Lpool would be keyed as Lpool or L'pool keyed as L'pool '''not''' Liverpool.''  Separate jurisdictions such as town and county with a comma.
 +
 
 +
 
====Birth Year====
====Birth Year====
Key the birth year from the column labeled "Year of Birth" when present. Key the birth year as four digits wherever possible.
Key the birth year from the column labeled "Year of Birth" when present. Key the birth year as four digits wherever possible.
-
<br>
 
-
[http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00001-self_birth_date_year.jpg See Example]
 
====Nationality====
====Nationality====
Key the nationality from the column labeled "Nationality (If British, state birthplace)" when present. Only key what is in this field if it is a nationality. If it is a locality, key the locality into the birthplace field.Use the provided dictionary for assistance in keying. If a location is not found in the dictionary then key the nationality as seen.
Key the nationality from the column labeled "Nationality (If British, state birthplace)" when present. Only key what is in this field if it is a nationality. If it is a locality, key the locality into the birthplace field.Use the provided dictionary for assistance in keying. If a location is not found in the dictionary then key the nationality as seen.
-
<br>
 
-
[http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00001-indexed_nationality.jpg See Example]
 
=Cover Page, Section Header, etc.=
=Cover Page, Section Header, etc.=
Line 166: Line 141:
====Additional Sample Images====
====Additional Sample Images====
-
<gallery perrow=3>
+
<gallery perrow=4>
File:LPCapture.1.jpg
File:LPCapture.1.jpg
File:LPCapture.2.jpg
File:LPCapture.2.jpg
File:LPCapture.3.jpg
File:LPCapture.3.jpg
 +
File:Individualdischarge.jpg
</gallery>
</gallery>
-
<br><br>
+
<br>
-
Choose the Cover Page, Section Header, etc. form type for images which contain information, but not any keyable data. These include Ship's Logs, Consul Certificates, Regulations, Instructions to Masters, Directions for filling out forms, or miscelanious corrispondence.<br><br>
+
Choose the Cover Page, Section Header, etc. form type for images which contain information, but not any keyable data. These include Ship's Logs, Consul Certificates, Regulations, Instructions to Masters, Directions for filling out forms, records pertaining to individual crew members or miscellaneous correspondence .<br><br>
-
=Don't Capture=
+
=Image With No Data=
http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00005.jpg
http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00005.jpg
Line 184: Line 160:
</gallery>
</gallery>
-
<br><br>
+
Choose the Image No Data form type for images where there is neither keyable data, nor data which is not being keyed but will be marked Cover Page, Section Header, etc. Examples include blank forms, Crew Lists, or Ship's Logs.<br><br>
-
Choose the Don't Capture form type for images where there is neither keyable data, nor data which is not being keyed but will be marked capture. Examples include blank forms, Crew Lists, or Ship's Logs.<br><br>
+
=Duplicate=
=Duplicate=
http://c.mfcreative.com/i/akt/projecthelp/32168/Handwritten%20Document%20Duplicate%20Image%20Sample.jpg
http://c.mfcreative.com/i/akt/projecthelp/32168/Handwritten%20Document%20Duplicate%20Image%20Sample.jpg
<br><br>
<br><br>
-
Use the "Duplicate" type if you have already seen or keyed this image. Sometimes images can get duplicated in an image set, but duplicate data does not need to be collected.<br><br>
+
Use the Duplicate type if you have already seen or keyed this image. Sometimes images can get duplicated in an image set, but duplicate data does not need to be collected.<br><br>
<br><br>
<br><br>
 +
[[Category:World Archives Project]]

Revision as of 08:10, 26 January 2013

About this project This is a collection of crew lists held by the Liverpool Record Office for ships whose home port was registered as Liverpool, England. The lists contain information on ship voyages, crew members and apprentices. Many of the records are grouped together as agreement booklets or ship's logs.

Contents

Keying Instructions

This is a collection of crew lists held by the Liverpool Record Office for ships whose home port was registered as Liverpool, England. The lists contain information on ship voyages, crew members and apprentices. Many of the records are grouped together as agreement booklets or ship's logs.

All names should be keyed from these registers except for ship masters, owners, and those receiving the registers. This includes lists of crew members, apprentices, children born on board the ship, their parents, and deceased seamen or other individuals. Each person should be keyed as a unique record.

There are several different types of records and registers that should be categorized as a crew list form type. Not all fields will be available on every different type of form. In these cases, simply key the fields that are available, and leave the ones not present empty.

There are a handful of foreign language documents in the collection, some of which contain vital records data. If you are able to either read, or decipher where the vital data is on these documents, then key the information. Otherwise, mark the image as Cover Page, Section Header, etc.

The records may use either age or birth year so you will need to be careful and refer to the column header on the record to ensure that you are entering the correct data in the proper field and if it is not present leave the fields empty. Note that this field will remain consistent on a single page, but may change within an agreement booklet or ship's log. Rather than only keying dates as seen, where possible key a four digit year. The expected year range is 1860-1919. Average age will be 14-50.

The records may also use either birthplace or nationality fields. Older records generally have a birthplace; however newer records were filled in with either a Birthplace, or a Nationality. You will need to determine on newer records if the entry is a birthplace or a nationality. For example, a birthplace would read "Dublin" or "Sweden." Nationality would read "Irish" or "Swedish." Key the correct field, and leave the other blank.

Do not key ditto marks or the abbreviation "do." Rather key the information from the previous record that is being dittoed.

Need help keying this project?


Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
Ship Information
Crew List
Cover Page, Section Header, etc
Image No Data
Duplicate

Ship Information

32168_100000_1061-00000.jpg

Additional Sample Images



Ship information pages consist primarily of the crew list cover pages and contain information regarding a ship and its voyage(s). The name of the ship, port of registry, and date are almost always present. They do not contain lists of names. Use this form type for any images that contain keyable information about the ship, but no listings of people. Make sure to look over the entire record for a date.

Registry Day

The date of registry may be found at the top or bottom of the cover page. Key the date that appears after words such as "Received at" and followed by "by [Name] Shipping Master" or "Signed by [Name] Master, on the...[Date]." Key the day as seen.

If these form lines are blank, check for a stamped date somewhere on the page. If the form lines for the date are blank, key the year only from the stamped date.

Registry Month

The date of registry may be found at the top or bottom of the crew list. Key the date that appears after words such as "Received at" and followed by "by [Name] Shipping Master" or "Signed by [Name] Master, on the...[Date]." Key the three letter abbreviation of the month, even if written numerically or in full on the record.

If these form lines are blank, check for a stamped date somewhere on the page. If the form lines for the date are blank, key the year only from the stamped date.

Registry Year

The date of registry may be found at the top or bottom of the crew list. Key the date that appears after words such as "Received at" and followed by "by [Name] Shipping Master" or "Signed by [Name] Master, on the...[Date]." Key the year whenever possible as four digits. The expected year range is 1860-1919.

If these form lines are blank, check for a stamped date somewhere on the page. If the form lines for the date are blank, key the year only from the stamped date.

Crew List

32168_100000_1061-00001.jpg

Additional Sample Images

There are a variety of forms and registers that fall into the crew list category. Any image which contains a list of people (crew members, apprentices, deceased seamen, etc.) should be classified as a crew list.

Registry Day

The date of registry may be found at the top or bottom of the crew list. Key the date that appears after words such as "Received at" and followed by "by [Name] Shipping Master."Key the day as seen.

Registry Month

The date of registry may be found at the top or bottom of the crew list. Key the date that appears after words such as "Received at" and followed by "by [Name] Shipping Master." Key the three letter abbreviation of the month, even if written numerically or in full on the record.

Registry Year

The date of registry may be found at the top or bottom of the crew list. Key the date that appears after words such as "Recevied at" and followed by "by [Name] Shipping Master." Key the year as a four digit year. The expected date range is 1860-1919.

Prefix

Key any titles before the given name, such as "Dr", "Rev", "Mr" or "Mrs", using the provided dictionary for assistance, but do not key ranks aboard ship. If a prefix does not appear in a dictionary then key the prefix as seen.

All names should be keyed from these registers except for ship masters, owners, and those recieving the registers. This includes lists of crew members, apprentices, children born on board the ship, their parents, and deceased seamen or other individuals. Each person should be keyed as a unique record.

Given

Key the first name or initial and any middle names of the person. Use the provided dictionary for assistance. If a name does not appear in the dictionary then key the name as seen.

All names should be keyed from these registers except for ship masters, owners, and those receiving the registers. This includes lists of crew members, apprentices, children born on board the ship, their parents, and deceased seamen or other individuals. Each person should be keyed as a unique record.

Surname

Key the surname of the person. Use the provided dictionary for assistance. If the surname does not appear in the dictionary, key the surname as seen.

All names should be keyed from these registers except for ship masters, owners, and those recieving the registers. This includes lists of crew members, apprentices, children born on board the ship, their parents, and deceased seamen or other individuals. Each person should be keyed as a unique record.

Suffix

Key all suffixes, such as "Jr" or "III", following the surname of the person, using the provided dictionary for assistance. If a suffix does not appear in a dictionary then key the suffix as seen. Do not key ranks, positions, or occupations.

All names should be keyed from these registers except for ship masters, owners, and those recieving the registers. This includes lists of crew members, apprentices, children born on board the ship, their parents, and deceased seamen or other individuals. Each person should be keyed as a unique record.

Age

Key the age of the crew member, apprentice, or passenger when the age column is present. Key the age according to the following rules:

If an age includes years, months, and/or days then key only the years. For example, if an age appears as 10 years, 7 months then key the age as 10. If an age appears in months only, such as 10 months, then key the age as a fraction of twelfths – 10/12. If an age includes a fraction, such as 3 3/8, key only the whole number – 3. The expected age range is from 14-50. If you come across an instance where you believe that the age has been listed in the Birth Year column use your best judgment, and the age and year ranges we have provided, to determine what the number represents and key it accordingly.

Birthplace

Key the birthplace from columns labeled:

Town and County where born
Place of Birth, stating name of Town

and

County Nationality (If British, state birthplace)

In the case of the column labeled "Nationality (If British, state birthplace)" only key what is in that field if it is a locality. If it is a nationality, even if it says "British," key the nationality into the nationality field.

Use the provided dictionary for assistance in keying the birthplace. If a location is not found in the dictionary then key the location as seen.

Abbreviated locations should not be expanded, key them as seen on the record. For example, Lpool would be keyed as Lpool or L'pool keyed as L'pool not Liverpool. Separate jurisdictions such as town and county with a comma.


Birth Year

Key the birth year from the column labeled "Year of Birth" when present. Key the birth year as four digits wherever possible.

Nationality

Key the nationality from the column labeled "Nationality (If British, state birthplace)" when present. Only key what is in this field if it is a nationality. If it is a locality, key the locality into the birthplace field.Use the provided dictionary for assistance in keying. If a location is not found in the dictionary then key the nationality as seen.

Cover Page, Section Header, etc.

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Additional Sample Images


Choose the Cover Page, Section Header, etc. form type for images which contain information, but not any keyable data. These include Ship's Logs, Consul Certificates, Regulations, Instructions to Masters, Directions for filling out forms, records pertaining to individual crew members or miscellaneous correspondence .

Image With No Data

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Additional Sample Images

Choose the Image No Data form type for images where there is neither keyable data, nor data which is not being keyed but will be marked Cover Page, Section Header, etc. Examples include blank forms, Crew Lists, or Ship's Logs.

Duplicate

Handwritten%20Document%20Duplicate%20Image%20Sample.jpg

Use the Duplicate type if you have already seen or keyed this image. Sometimes images can get duplicated in an image set, but duplicate data does not need to be collected.



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