World Archives Project: Kirkcaldy, Scotland, War Albums

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This collection includes photographs and names of soldiers who fought in the Boer War and World War One.

Project Overview

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Project Instructions This collection includes photographs and registers of soldiers who fought in the Boer War and World War One. Please key all images with available names of military personnel to be captured. Although there are a large amount of fields to be keyed for this collection, not all will be keyed for each record. The majority of these records will include only a name, rank, regiment, and residence city. Records should be keyed left to right, top to bottom - like reading a book. The exception to this rule would be on images of lists of records that are separated into columns. In this case, records should be keyed top to bottom first, then left to right.

What Names Should I Key? All military personnel names that appear under photographs or within a list of events should be keyed. Names of individuals within event lists that are not soldiers should be ignored. Group photos with multiple names found underneath should all be keyed as individual records. Please see image samples for further clarification.

Project Form Types and Field Helps
Register
Cover page, Section header, etc.
Target
Image with no data


Register

43266RegisterKey1.JPG

Mark an image as a…

Register Keying Instructions

Rank

Key the rank as seen on the record using the dictionary provided for assistance. The rank will most often be found directly before the name of the primary person.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space. The name of the primary person may be found under a photo or on a new line within a list of names. Please pay close attention to whether the names are written in given-surname format or surname-given format.

Surname

Key the surname as seen on the record using the dictionary provided for assistance. The name of the primary person may be found under a photo or on a new line within a list of names. Please pay close attention to whether the names are written in given-surname format or surname-given format.

Suffix

Key all titles, such as "Jr" or "III," following the surname of the primary person as seen on the record. The name of the primary person may be found under a photo or on a new line within a list of names. Please pay close attention to whether the names are written in given-surname format or surname-given format.

Regiment

Key the regiment as seen on the record. The regiment will most often be found following the rank of the primary person and should be keyed as seen. It may also appear in the header of some images. When this occurs, please key the regimet to all records that appear on that image until a new regiment appears.

Residence City

Key the residence city as seen on the record. The residence city will most often follow the regiment, when it appears, or the name of the primary person. Please do not key the street address as part of the residence city.

Military Day

Key the day in its numerical form from the military date. Any date that appears following the keywords "wounded in battle on", "casualties from war in", "missing since", or something similar, should be keyed as the military date. If a year appears in the header, please key to all records on the image that it applies to. If more than one year appears in the header of the same image, please use the months as a guide to determine when the year should change.

Military Month

Key the month as an abbreviation from the military date using the dictionary provided for assistance. Any date that appears following the keywords "wounded in battle on", "casualties from war in", "missing since", or something similar, should be keyed as the military date. If a year appears in the header, please key to all records on the image that it applies to. If more than one year appears in the header of the same image, please use the months as a guide to determine when the year should change.

Military Year

Key the year in its numerical form from the military date. Any date that appears following the keywords "wounded in battle on", "casualties from war in", "missing since", or something similar, should be keyed as the military date. If a year appears in the header, please key to all records on the image that it applies to. If more than one year appears in the header of the same image, please use the months as a guide to determine when the year should change.

Residence Day

Key the day in its numerical form from the residence date. If a date appears with no indication of whether it is a military, death, birth, or marriage date, please key as residence date. If a year appears in the header, please key to all records on the image that it applies to. If more than one year appears in the header of the same image, please use the months as a guide to determine when the year should change.

Residence Month

Key the month as an abbreviation from the residence date using the dictionary provided for assistance. If a date appears with no indication of whether it is a military, death, birth, or marriage date, please key as residence date. If a year appears in the header, please key to all records on the image that it applies to. If more than one year appears in the header of the same image, please use the months as a guide to determine when the year should change.

Residence Year

Key the year in its numerical form from the residence date. If a date appears with no indication of whether it is a military, death, birth, or marriage date, please key as residence date. If a year appears in the header, please key to all records on the image that it applies to. If more than one year appears in the header of the same image, please use the months as a guide to determine when the year should change.

Death Day

Key the day in its numerical form from the death date. The death date of the primary person may appear following the keywords "died on", "killed on", or something similar.

Death Month

Key the month as an abbreviation from the death date using the dictionary provided for assistance. The death date of the primary person may appear following the keywords "died on", "killed on", or something similar.

Death Year

Key the year in its numerical form from the death date. The death date of the primary person may appear following the keywords "died on", "killed on", or something similar.

Death Place

Key the death place as seen on the record. The death place may include any combination of city, county, state, or country names. The death place may appear following the keywords "died at", "killed at", or something similar.

Birth Day

Key the day in its numerical form from the birth date. The birth date of the primary person may appear following the keywords "born on" or something similar.

Birth Month

Key the month as an abbreviation from the birth date using the dictionary provided for assistance. The birth date of the primary person may appear following the keywords "born on" or something similar.

Birth Year

Key the year in its numerical form from the birth date. The birth date of the primary person may appear following the keywords "born on" or something similar.

Marriage Day

Key the day in its numerical form from the marriage date. The marriage date of the primary person may appear following the keywords "married in", "married on", or something similar.

Marriage Month

Key the month as an abbreviation from the marriage date using the dictionary provided for assistance. The marriage date of the primary person may appear following the keywords "married in", "married on", or something similar.

Marriage Year

Key the year in its numerical form from the marriage date. The marriage date of the primary person may appear following the keywords "married in", "married on", or something similar.

Father Given

Key the first name or initial and any middle names of the father of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space. The name of the father of the primary person may be found following the keywords "son of" or something similar.

Father Surname

Key the surname of the father of the primary person as seen on the record using the dictionary provided for assistance. The name of the father of the primary person may be found following the keywords "son of" or something similar.

Mother Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the mother of the primary person as seen on the record. Only prefix values should be keyed into the prefix field. The name of the mother of the primary person may be found following the keywords "son of" or something similar.

Mother Given

Key the first name or initial and any middle names of the mother of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space. The name of the mother of the primary person may be found following the keywords "son of" or something similar.

Mother Surname

Key the surname of the mother of the primary person as seen on the record using the dictionary provided for assistance. The name of the mother of the primary person may be found following the keywords "son of" or something similar.

Spouse Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the spouse of the primary person as seen on the record. Only prefix values should be keyed into the prefix field. The name of the spouse of the primary person may be found following the keywords "husband of", "spouse of", "married", or something similar.

Spouse Given

Key the first name or initial and any middle names of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space. The name of the spouse of the primary person may be found following the keywords "husband of", "spouse of", "married", or something similar.

Spouse Surname

Key the surname of the spouse of the primary person as seen on the record using the dictionary provided for assistance. The name of the spouse of the primary person may be found following the keywords "husband of", "spouse of", "married", or something similar.

Spouse Father Given

Key the first name or initial and any middle names of the father of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space. The father of the spouse of the primary person may be found following the keywords "daughter of" or something similar.

Spouse Father Surname

Key the surname of the father of the spouse of the primary person as seen on the record using the dictionary provided for assistance. The father of the spouse of the primary person may be found following the keywords "daughter of" or something similar.

Spouse Mother Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the mother of the spouse of the primary person as seen on the record. Only prefix values should be keyed into the prefix field. The mother of the spouse of the primary person may be found following the keywords "daughter of" or something similar.

Spouse Mother Given

Key the first name or initial and any middle names of the mother of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space. The mother of the spouse of the primary person may be found following the keywords "daughter of" or something similar.

Spouse Mother Surname

Key the surname of the mother of the spouse of the primary person as seen on the record using the dictionary provided for assistance. The mother of the spouse of the primary person may be found following the keywords "daughter of" or something similar.

Register Image Samples



Cover page, Section header, etc.

43266Capture1.JPG

Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Target

43266Target1.JPG

Camera calibration images. Target images are used to determine focus and color balance in the initial digitizing process.

Image Samples


Image with no data


Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.