World Archives Project: Canada, Nominal Rolls and Paylists for the Volunteer Militia, 1872-1914

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The Paylist Header form type is identifiable by the word "voucher" followed by a number. The Paylist Header displays a summary of the pay for the entire unit, but does not display ranks or names.  <br><br>
The Paylist Header form type is identifiable by the word "voucher" followed by a number. The Paylist Header displays a summary of the pay for the entire unit, but does not display ranks or names.  <br><br>
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Key the Year for which the paylist was written. The Year normally appears on the Paylist Header form type. Do not key month or day, key only the Year. If two years appear, such as 1909-10, key the most recent year - 1910.
Key the Year for which the paylist was written. The Year normally appears on the Paylist Header form type. Do not key month or day, key only the Year. If two years appear, such as 1909-10, key the most recent year - 1910.
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Revision as of 16:19, 17 December 2010

View Sample Image

About this project

These records consist of nominal lists and paylists for units of the Canadian Volunteer Militia. Under the Militia and Defence Act, 1868, members of the Volunteer Militia were required to drill both regularly during the year and on an annual call out. Each member of the Volunteer Militia was compensated for the time they spent on drill, and in order to document that each member served and was paid a paylist was produced. The paylists were produced on a form by the Department of Militia and Defence and were to be filled out by each company and signed by the Officer Commanding the Company and the Commanding Officer of the Battalion. The records are arranged by companies within each battalion or regiment and then by year. A paylist will indicate the names and ranks of those receiving pay and the number of days of drill.


Contents

Need help keying this project?

World Archives Keying Standards
Project Support Article
Canada Records Message Board

Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
Paylist
Paylist Continuation
Paylist Header
Paylist Cover
Roll Number

Paylist

File:CanadaMilitiaPaylist.jpg

The Paylist form type can be identified by the information found on the image. From the Paylist will be keyed the Year, Rank, and Name. Some Paylist form types will appear in French.

Year

Key the Year for which the paylist was written. The Year normally appears in the header information at the top of the Paylist form type. Often the Year follows the words "for the year ended on..." or "Drill Pay for the Year___". If two years appear, such as 1909-10, key the most recent year - 1910. Do not key month or day, key only the Year.
See Example

Rank

Key the Rank as found preceding the name of the soldier. The Rank is often found in its own column (Rank or Rang) on the Paylist and Paylist Continuation form types, or may be found in the name field. Key the Rank as seen. If the Rank is blank key the Rank listed above. If some form of ditto marks appear, key the Rank from above. If there is no Rank above, mark the field blank. DO NOT EXPAND THE RANK.
See Example

Given Name

Key the Given name(s) with the assistance of the drop-down list provided. The Given name consists of the first name or initial and any middle name or initial. If a Given name is not found in the list then key the name as seen. It is necessary to look at the name in the Name column and the Signature line, if on the image, in order to capture the complete name. For example, if the soldier name appears as E M Davis in the Name column but the signature is Edward M Davis, then key Edward M Davis.
See Example

Surname

Key the Surname with the assistance of the drop-down list. If the Surname does not appear in the list then key the name as seen. Occasionally only one name appears for a soldier. When this occurs consider the name to be the Surname. It is necessary to look at the name in the Name column and the Signature line, if on the image, in order to capture the complete name. For example, if the soldier name appears as E M Davis in the Name column but the signature is Edward M Davis, then key Edward M Davis.
See Example

Roll Number

file:Canada_MilitiaRollNumber.jpg

The Roll Number form type can be identified by its microfilm title board appearance. On the microfilm title board will normally be the words "Roll No...Rouleau".

Roll Number

The Roll Number is the number found after the word "roll" on the microfilm title board. Key only the number.
See Example

Paylist Continuation

File:CanadaMilitiaPaylistContinuation.jpg

The Paylist Continuation form type is recognizable by the fields-to-be-keyed which appear on the image as well as the information which is missing from the image. The Paylist Continuation contains the fields Rank and Name. Unlike the Paylist form type, the Paylist Continuation form type does not contain any header. Sometimes the word "Continuation" will appear at the top of the image; however, just as often the word will not appear.

Rank

Key the Rank as found preceding the name of the soldier. The Rank is often found in its own column on the Paylist and Paylist Continuation form types, or may be found in the name field. Key the Rank as seen. If the Rank is often blank then key the Rank listed above. If some form of ditto marks appear, key the Rank from above. If there is no Rank above, mark the field blank.
See Example

Given Name

Key the Given name(s) with the assistance of the drop-down list provided. The Given name consists of the first name or initial and any middle name or initial. If a Given name is not found in the list then key the name as seen. It is necessary to look at the name in the Name column and the Signature line, if on the image, in order to capture the complete name. For example, if the soldier name appears as E M Davis in the Name column but the signature is Edward M Davis, then key Edward M Davis.
See Example

Surname

Key the Surname with the assistance of the drop-down list. If the Surname does not appear in the list then key the name as seen. Occasionally only one name appears for a soldier. When this occurs consider the name to be the Surname. It is necessary to look at the name in the Name column and the Signature line, if on the image, in order to capture the complete name. For example, if the soldier name appears as E M Davis in the Name column but the signature is Edward M Davis, then key Edward M Davis.
See Example

Paylist Header

File:Canada_MilitiaPaylistHeader.jpg

The Paylist Header form type is identifiable by the word "voucher" followed by a number. The Paylist Header displays a summary of the pay for the entire unit, but does not display ranks or names.

Year

Key the Year for which the paylist was written. The Year normally appears on the Paylist Header form type. Do not key month or day, key only the Year. If two years appear, such as 1909-10, key the most recent year - 1910.
See Example

Paylist Cover

PaylistCover.jpg

The Paylist Cover form type displays the names of the units, sometimes a list of unit names, and the volume number.

Volume Number

Key the number which follows the word "Volume" on the Paylist Cover form type.
See Example

Unit

Key the name of the Unit which appears on the Paylist Cover form type. If several units appear in a list key the unit at which a large black arrow points. Key the complete name as seen.
See Example

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