World Archives Project: California, Spanish Archive Records

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About this project This collection contains petitions for land grants in California prior to its becoming a state.

Contents

Need help keying this project?


Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
Maps
Original
Printed Grantee Index
Translation
Index
Microfilm

Maps

42287_333225-00015.jpg

Choose the "Maps" form type for images with hand drawn maps.

Page Number

Key the page number as seen on the record. Page number may be found in the top left or right side of each page of a book.
See Example

Original

42287_331865-00004.jpg

Choose the "Original" form type for images that are written entirely in Spanish. The "Original" form type will aso be in book form with lined pages and page numbers in the top left and right corners of the image.

Page Number

Key the page number as seen on the record. Page number may be found in the top left or right side of each page of a book.
See Example

Year

Key the year as seen on the record. Key one year for each numbered page of a book. In general, key the earliest year available on the page. On images with the word "Espediente" and a number beneath, key the year next to the words "Ano de."
See Example

Printed Grantee Index

42287_333226-00212.jpg

Choose the "Printed Grantee Index" when the following criteria are met on the image:The words "Index to RECORDS of SPANISH ARCHIVES, State Archives" are written accross the top. The fourth column from the left is labeled "Grantee or Petitioner." The names in the column "Grantee or Petitioner" are in alphabetical order.Note: Do not mistake index's found in the "Original" and "Translation" form types for a "Printed Grantee Index."

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field. Name may be found in the column labeled "Grantee or Petitioner." Key each name in the column as an individual record, even duplicate values. Only key name from images where the "Grantee or Petitioner" column comes before the "Name of Grant" column. The names on the correct images to key should be in alphabetical order.
See Example

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods. Name may be found in the column labeled "Grantee or Petitioner." Key each name in the column as an individual record, even duplicate values. Only key name from images where the "Grantee or Petitioner" column comes before the "Name of Grant" column. The names on the correct images to key should be in alphabetical order.
See Example

Surname

Key the surname as seen on the record using the dictionary provided for assistance. Pressing F3 will copy the surname down from the above record. Name may be found in the column labeled "Grantee or Petitioner." Key each name in the column as an individual record, even duplicate values. Only key name from images where the "Grantee or Petitioner" column comes before the "Name of Grant" column. The names on the correct images to key should be in alphabetical order.
See Example

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the record. Name may be found in the column labeled "Grantee or Petitioner." Key each name in the column as an individual record, even duplicate values. Only key name from images where the "Grantee or Petitioner" column comes before the "Name of Grant" column. The names on the correct images to key should be in alphabetical order.
See Example

County

Key the county as seen on the record using the dictionary provided for assistance. County may be found in the column labeled "County."
See Example

Name of Grant

Key the name of grant as seen on the record. Name of grant may be fouind in the column labeled "Name of Grant." If there are preceding zeros in a numbered field, do not key them. Example: "02" should be keyed as "2".
See Example

Original Volume Number

Key the original volume number as seen on the record. Original volume number may be found in the column labeled "Volume" on the far left of the image. The original volume number will be in the row labeled "O." If there are preceding zeros in a numbered field, do not key them. Example: "02" should be keyed as "2".
See Example

Original Grant Page

Key the original grant page as seen on the record. Original grant page may be found in the column labeled "Page" on the far left of the image. The original grant page will be in the row labeled "O." If there are preceding zeros in a numbered field, do not key them. Example: "02" should be keyed as "2".
See Example

Translation Grant Volume

Key the translation grant volume as seen on the record. Translation grant volume may be found in the column labeled "Volume" on the far left of the image. The translation grant volume will be in the row labeled "T." If there are preceding zeros in a numbered field, do not key them. Example: "02" should be keyed as "2".
See Example

Translation Grant Page

Key the translation grant page as seen on the record. Translation grant page may be found in the column labeled "Page" on the far left of the image. The translation grant page will be in the row labeled "T." If there are preceding zeros in a numbered field, do not key them. Example: "02" should be keyed as "2".
See Example

Expediente Number

Key the expediente number as seen on the record. Expediente number may be found in the column labeled "Expediente Number" next to the county on the right of the image. If this column is blank, key the number found in the column labeled "Expediente Number" located in the last column on the right of the image. If both are blank, you may leave this field blank. If there are preceding zeros in a numbered field, do not key them. Example: "02" should be keyed as "2".
See Example

Diseno Volume Number

Key the diseno volume number as seen on the record. Diseno volume number may be found in the column labeled "Diseno Vol." in the far right of the image. If this column is blank, you may leave the field blank. If there are preceding zeros in a numbered field, do not key them. Example: "02" should be keyed as "2".
See Example

Diseno Page

Key the diseno page as seen on the record. Diseno page may be found in the column labeled "Diseno Page" in the far right of the image. If this column is blank, you may leave the field blank. If there are preceding zeros in a numbered field, do not key them. Example: "02" should be keyed as "2".
See Example

Translation

42287_333221-00347.jpg

Choose the "Translation" form type for images that are written entirely in English. The "Translation" form type will aso be in book form with lined pages and page numbers in the top left and right corners of the image.

Page Number

Key the page number as seen on the record. Page number may be found in the top left or right side of each page of a book.
See Example

Index

42287_331865-00248.jpg

Choose the "Index" form type when the image is of an internal index. An Index usually contains names (often in alphabetical order) with a corresponding page number so as to find the individual listed. Some indexes have alphabetical tabs on the right or left margin.

Microfilm

42287_331865-00000.jpg

Choose the "Microfilm" form type for all images that contain information about the microfilm reel. These are images that were introduced to the collection when it was microfilmed, and are not part of the registers. See the wiki page for examples.



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