World Archives Project: California, San Diego Mortuary Records, 1914-1921

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About this project

These individual burial permits are legible making the project level difficulty Easy. The permits contain basic information: Name, Race, Gender, Age, Birth Location, Burial Location, Death Place, and Death Date.


Contents

Need help keying this project?

Word Archives Keying Standards

Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
Mortuary Record

Mortuary Record

mortuaryrecord.jpg



Prefix

Key any titles before the name, such as "Dr" or "Rev" in the Prefix field.
See Example

Given Name

Key the Given name(s) with the assistance of the dictionary provided. The Given name consists of the first name or initial and any middle name or initial. If a Given name is not found in the dictionary then key the name as seen.
See Example

Surname

Enter the Surname here as it appears on the image, using the drop-down list to help you.
See Example

Suffix

Key all titles following the surname, such as "Jr" or "III."
See Example

Alias Given

On some records, a second name is given in parentheses or quotes. This name is usually a nickname or maiden name. Key the first name or initial and any middle names or initials in the Alias Given field. If you cannot distinguish a given name or surname, please input the entire name in this field.
See Example

Alias Surname

Key any Alias Surname which appears. Occasionally an alternate name may be recorded for a given individual. This name may be denoted by parentheses. All the rules for keying a primary name should also be followed for keying any alias name.
See Example

Gender

The Gender can be found in several places on the various forms. On some forms the words "Male" and "Female" are either circled or underlined; and, the word "Sex" is followed by an "F" or an "M". If the Gender is abbreviated, key the full word.
See Example

Race

Key the race from the fields titled "Race", "Color", or underlined/circled under the name using the drop-down list to help you. If a Race does not appear in the drop-down list then key as seen, including abbreviations.
See Example

Spouse Given Name

Key the Spouse Given Name as it appears on the record, using the drop-down menu to help. The spouse name may appear in the "Husband of Wife of" section. If a name does not appear in the drop-down list then key as seen.
See Example

Spouse Surname

Capture the Spouse Surname from the "Husband of Wife of" section of the record using the provided drop-down list to help identify names. If a name does not appear in the drop-down list then key as seen.
See Example

Age

Key the Age in years only. If the Age on the record is given in years, months, and days key only the years. If an Age is given in months and days key only the months as a fraction of twelfths. For example, 3 months would be keyed as 3/12. If an Age is given in days only then key as 0.
See Example

Birth Month

Enter the full name of the month from the date of birth, using the dropdown list to help you.
See Example

Birth Day

Enter the day from the date of birth. This will be a number from 1 to 31.
See Example

Birth Year

Enter the four-digit year from the date of birth.
See Example

Birth Location

Key the Birth Location if seen on the record. Key as seen. The location may be found in the "Place of Birth" section of the record.
See Example

Death Location

Capture the Death Location from the "Place of Death" section on the record. Key as seen.
See Example

Father Given Name

Key the Father Given name from the "Name of Father" section on the record using the drop-down list provided for assistance. If a name does not appear in the drop-down list then key as seen.
See Example

Father Surname

Key the Father Surname using the drop-down list provided for assistance. If a name does not appear in the drop-down list then key the name as seen. If the surname of the Father does not appear do not use the surname of the primary person.


See Example

Mother Given

Capture the Mother Given name as found in the "Mother's Maiden Name" section of the record using the drop-down list provided for assistance. If a name does not appear in the drop-down list then key as seen.
See Example

Mother Surname

Capture the Mother Surname from the "Name of Mother" section of the record using the drop-down list for assistance. If a name does not appear in the list then key as seen.
See Example

Death Month

The dates of death may appear in the day/month/year format or the month/day/year format. Key only the Death Month in this field, using the drop-down list provided for assistance.
See Example

Death Day

Key the Death Day as it appears on the image. Dates of death may be in the month/day/year format or the day/month/year format. Key only the "day" of death in this field.
See Example

Death Year

The date of deaths may appear in the day/month/year format or the month/day/year format. Key only the Death Year in this field.
See Example

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