Difference between revisions of "World Archives Project: Arizona, Select School Census Records"

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Latest revision as of 15:31, 16 August 2017

This collection contains school census records for Coconino County, Arizona.

Project Overview

Project Instructions Images in this collection are of pre-printed forms with handwritten information.

The way the records are laid out, it is not always perfectly clear which children are attached to which parents/guardians. It is also not always clear if the parent listed is the mother or the father. In light of this, the parent fields are labeled parent 1 and parent 2. Please pay attention to the instructions for each field so these are keyed correctly.

Please also note that the child's surname does not always match the surname of the parent/guardian.

Project Form Types and Field Helps
Census
Report Page
Cover page, Section header, etc.
Image with no data
Target


Census

ArizonaSchCen Census.JPG

Choose the 'Census' form type for images with primary names to key.

Census Keying Instructions

Parent Prefix 1

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the 1st parent of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field.

Parent Given 1

Key the first name or initial and any middle names of the 1st parent of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them.

When present, the 1st parent name may be found in the column labeled "Names of Parents or Guardians" or something similar. If there is only one parent listed, key the parent into the 1st parent field. When two parents are listed, key the first parent listed on the image into the 1st parent field and the 2nd parent listed into the 2nd parent field.

Parent Surname 1

Key the surname of the 1st parent of the primary person as seen on the record using the dictionary provided for assistance.

When present, the 1st parent name may be found in the column labeled "Names of Parents or Guardians" or something similar. If there is only one parent listed, key the parent into the 1st parent field. When two parents are listed, key the first parent listed on the image into the 1st parent field and the 2nd parent listed into the 2nd parent field.

Parent Prefix 2

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the 2nd parent of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field.

Parent Given 2

Key the first name or initial and any middle names of the 2nd parent of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them.

When present, the 2nd parent name may be found in the column labeled "Names of Parents or Guardians" or something similar. If there is only one parent listed, key the parent into the 1st parent field. When two parents are listed, key the first parent listed on the image into the 1st parent field and the 2nd parent listed into the 2nd parent field.

Parent Surname 2

Key the surname of the 2nd parent of the primary person as seen on the record using the dictionary provided for assistance.

When present, the 2nd parent name may be found in the column labeled "Names of Parents or Guardians" or something similar. If there is only one parent listed, key the parent into the 1st parent field. When two parents are listed, key the first parent listed on the image into the 1st parent field and the 2nd parent listed into the 2nd parent field.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them.

Name may be found in the column labeled "Name," "Names of Pupils," "Names of Children" or something similar.

Surname

Key the surname as seen on the record using the dictionary provided for assistance.

Name may be found in the column labeled "Name," "Names of Pupils," "Names of Children" or something similar. Sometimes the surname of the child will not match the name of the parent/gaurdian. If only the given name of the child is listed, key the parent's surname into the child's surname field.

Age

Key the age as seen at the time the record was recorded. If present, age may be found next to the word "Age" or "Aged."

Valid ages include numeric digits between "0" and "120" or certain acceptable fractions for ages displayed in months only. If an age includes years, months, and/or days key only the years. For example, "10 years, 7 months" would be keyed as "10". If an age includes both a year and a fraction, key only the year. For example, "3 3/12" would be keyed as "3". If an age appears only in months, key age as a fraction. For example, "7 Months" would be keyed as "7/12" and "18 Months" would be keyed as "18/12". If an age is expressed in weeks, days, or hours, "0" (zero) should be keyed as the age. For example, "3 weeks" would be keyed as "0" and "8 weeks" would be keyed as "0".

Census Image Samples



Report Page

ArizonaSchCen RP.JPG

Choose the 'Report Page' form type for images with the word "Report of School Census Marshal" in bold lettering and NO primary names to key. We are keying event date, school name and district number from these images.

Report Page Keying Instructions

Name of School

Key the name of the school as seen on the image.

The name of the school may be found under the words "Report of School Census Marshal for" and to the left of the words "School District No."

District Number

Key the district number as seen on the image.

District number may be found to the right of the words "School District No."

Event Month

Key the month as an abbreviation from the event date using the dictionary provided for assistance.

Event date may be found to the right of the word "Filed" near the bottom of the image.

Event Day

Key the day in its numerical form from the event date.

Event date may be found to the right of the word "Filed" near the bottom of the image.

Event Year

Key the year in its numerical form from the event date.

Event date may be found to the right of the word "Filed" near the bottom of the image.

Report Page Image Samples



Cover page, Section header, etc.

ArizonaSchCen Capture 1.JPG

Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Image Samples



Image with no data



Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.

Target

ArizonaSchCen Target.JPG

Camera calibration images. Target images are used to determine focus and color balance in the initial digitizing process.