World Archives Project: American Volunteer Soldiers, Mexican War, 1846-1848
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If location is called for (Muster-In and Muster-Out only), key the location associated with the date you key. If that date has no location, key the earliest location you can identify. | If location is called for (Muster-In and Muster-Out only), key the location associated with the date you key. If that date has no location, key the earliest location you can identify. | ||
| - | '''It will be very helpful for this project to view the image samples found on the wiki to | + | '''It will be very helpful for this project to view the image samples found on the wiki to understand what forms we are keying.''' |
<br> | <br> | ||
'''Project-specific sample images and form field help:''' | '''Project-specific sample images and form field help:''' | ||
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Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen. | Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen. | ||
====Rank==== | ====Rank==== | ||
| - | Key the soldier's rank | + | Key the soldier's highest rank. Generally you will see two ranks, the one on the right hand side is the outgoing rank and the higher of the two ranks. If there is not a rank listed on the right side of the record key the rank found on the left side. If there is not a rank listed on the record leave this field empty. |
====Keying Samples==== | ====Keying Samples==== | ||
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Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen. | Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen. | ||
===Rank=== | ===Rank=== | ||
| - | Key the soldier's highest rank | + | Key the soldier's highest rank. Generally you will see two ranks, the one on the right hand side is the outgoing rank and the higher of the two ranks. If there is not a rank listed on the right side of the record key the rank found on the left side. If there is not a rank listed on the record leave this field empty. |
===Keying Samples=== | ===Keying Samples=== | ||
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File:Mexican War Cover Page Example 2.JPG|Field & Staff Muster Roll w/No Name | File:Mexican War Cover Page Example 2.JPG|Field & Staff Muster Roll w/No Name | ||
File:Mexican War Cover Page Example 3.JPG|Regimental Return | File:Mexican War Cover Page Example 3.JPG|Regimental Return | ||
| - | File:Mexican War Cover Page Example 4.JPG|Company | + | File:Mexican War Cover Page Example 4.JPG|Company Muster Roll |
File:Mexican War Cover Page Example 5.JPG| Misc info | File:Mexican War Cover Page Example 5.JPG| Misc info | ||
File:Mex_War_RegDescBook.jpg|Regimental Descriptive Book | File:Mex_War_RegDescBook.jpg|Regimental Descriptive Book | ||
| - | <gallery perrow= | + | <gallery perrow=6> |
File:Amer_Vol_CoverPage.jpg|Notation | File:Amer_Vol_CoverPage.jpg|Notation | ||
File:Appears_on_pay_voucher_CoverPage.jpg|Appears on Pay Voucher | File:Appears_on_pay_voucher_CoverPage.jpg|Appears on Pay Voucher | ||
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File:DatachmentMusterRoll.jpg|Detachment Muster Roll | File:DatachmentMusterRoll.jpg|Detachment Muster Roll | ||
File:DescMusterRollofDetachment.jpg|Descriptive Muster Roll of Detachment | File:DescMusterRollofDetachment.jpg|Descriptive Muster Roll of Detachment | ||
| + | File:Comp_Muster_in&Desc_Roll.jpg|Company Muster In and Descriptive Roll | ||
</gallery> | </gallery> | ||
Current revision as of 17:45, 22 January 2013
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About this project
This collection contains enlistment information for volunteer soldiers serving in the Mexican War.
Contents |
Need help keying this project?
Project Instruction
For this project we will be keying name, rank, service date, and service place information. When keying dates, if multiple dates are found on the image, key the earliest date.
Key the earliest date on the image. If it is only a month and year, then key the DAY as [Blank]. Key 4 digits for years: If only the last 2 digits of the year are shown (e.g. "46"), assume the century and key "1846". If the year is shown as "184_" then do not key this date, but find another more complete year on the image. If no other date is found, then key the year as [Blank]. Do not key partial years and do not assume the last digit when it is missing.
If location is called for (Muster-In and Muster-Out only), key the location associated with the date you key. If that date has no location, key the earliest location you can identify.
It will be very helpful for this project to view the image samples found on the wiki to understand what forms we are keying.
Project-specific sample images and form field help:
Choose a sample image from below to see the corresponding form field examples.
Muster Card
Reference Card
Reference Envelope
Cover page, Section header, etc
Image with no date
Muster Card
Company Muster-In Roll
Additional Sample Images
 Company Muster Roll |
 Co Muster-out Roll |
 Appears on Returns |
 Field & Staff Muster Roll |
Choose the Muster Card form type for images containing a soldiers name, military unit, and the title "...Muster-in Roll," "...Muster Roll," "...Muster-out Roll," or "Appears on Returns as follows" near the top of the image.
Service Place
Key the Service Place from Muster Cards with the titles "Muster-in Roll" or "Muster-out Roll." The Service Place normally appears in the center of the card following the lines "Company Muster-in Roll of the Organization named above. Roll dated..." or "Appears on Co. Muster-out Roll dated..." Key the location that goes with the date that is keyed. Separate cities and states with a comma.
Do NOT key service place unless it is a Muster-In or Muster-Out card.
Service Month
Key the Service Month using the provided dictionary. Key from the earliest date found on the card.
Service Day
Key the Service Day. Key from the earliest date found on the card.
Service Year
Key the Service Year. Key from the earliest date found on the card. The expected year range will be 1846-1848.
Keying Samples
 Company Muster-In Roll |
 Company Muster Roll |
 Co Muster-out Roll |
 Appears on Return |
 Field & Staff Muster Roll |
Reference Card
Choose the Reference Card form type for images containing a soldiers name, military unit, rank, and the title "Card Numbers" at the top of the image.
Prefix
Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using a dictionary if provided for assistance. If a prefix does not appear in a dictionary then key the prefix as seen. Do NOT key rank in the prefix field.
Given
Key the first name or initial and any middle names of the primary person to whom the record pertains using the dictionary provided for assistance. If a name does not appear in the dictionary then key the name as seen.
Surname
The Surname is the last name of the primary person to whom the record applies. Key the Surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen.
Suffix
Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.
Rank
Key the soldier's highest rank. Generally you will see two ranks, the one on the right hand side is the outgoing rank and the higher of the two ranks. If there is not a rank listed on the right side of the record key the rank found on the left side. If there is not a rank listed on the record leave this field empty.
Keying Samples
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Reference Envelope
Choose the Reference Envelope form type for images containing a soldiers name, military unit, rank, and the title "Reference Envelope" at the top of the image.
Prefix
Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using a dictionary if provided for assistance. If a prefix does not appear in a dictionary then key the prefix as seen. Do not key Rank in prefix field.
Given
Key the first name or initial and any middle names of the primary person to whom the record pertains using the dictionary provided for assistance. If a name does not appear in the dictionary then key the name as seen.
Surname
The Surname is the last name of the primary person to whom the record applies. Key the Surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen.
Suffix
Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.
Rank
Key the soldier's highest rank. Generally you will see two ranks, the one on the right hand side is the outgoing rank and the higher of the two ranks. If there is not a rank listed on the right side of the record key the rank found on the left side. If there is not a rank listed on the record leave this field empty.
Keying Samples
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Cover page, Section header, etc.
Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
Additional Sample Images for Cover Page
 Field & Staff Muster Roll w/No Name |
 Regimental Return |
 Company Muster Roll |
 Misc info |
 Regimental Descriptive Book |
 Notation |
 Appears on Pay Voucher |
 Hospital Muster Roll |
 Detachment Muster Roll |
 Descriptive Muster Roll of Detachment |
 Company Muster In and Descriptive Roll |
Image with no data
Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.
