World Archives Project: Alabama, Death Record of State Convicts, 1843-1951
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About this project
This collection contains death records of Alabama state convicts from 1843-1951.
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Project-specific sample images and form field help:
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Death Record
Second Image
Death Record
Book and Page Number
On some of the registers titled "Death Records - State Convicts", a book and page number will be written in the margin just to the left of the Name column. Generally there will be two numbers separated by a slash. For example, "9/341" or "24/888". Enter these numbers as seen, including the slash. Do not enter any spaces between the numbers and the slash.
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Prefix
Key any titles before the Given name of the deceased, such as "Dr", "Rev", "Mr" or "Mrs", using the provided dictionary for assistance. If a prefix does not appear in a dictionary then key the prefix as seen. If a name is given as "unknown" or "not stated", key these as prefixes.
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Given
Key the first name or initial and any middle names of the deceased person. Use the provided dictionary for assistance. If a name does not appear in the dictionary then key the name as seen.
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Surname
Capture the Surname of the deceased person, using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen.
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Suffix
Key all titles, such as "Jr" or "III", following the surname of the deceased person, using the provided dictionary for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.
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Alias Given
Occasionally an alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the word "nee". Key the first name or initial and any middle names using a dictionary if provided for assistance. If an alias given name does not appear in the dictionary then key the alias given name as seen.
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Alias Surname
Key any Alias Surname which appears. Occasionally an alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the abbreviation "for" or the words "nee" or "formerly". All the rules for keying a primary name should also be followed for keying any alias name.
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Prisoner Number
On some of the registers titled "Death Records - State Convicts", the prisoner's 4 or 5-digit identification number is written just after or near their name. Key this number as seen, excluding the pound (#) symbol.
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County of Conviction
Using the dictionary provided, key the county where the deceased was convicted. If a county is not found in the dictionary then key the county as seen.On pre-printed forms and registers with columns, the county can be found in a column called "County." In free-form hand-written paragraphs, the county may appear after words such as: sentenced from the county of [county name] who was received from [county name] of circut court for [county name].
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Race
Certain pre-printed forms contain a column called "Color", with sub-headings of "White" and "Colored". Key the deceased's race from these columns. In some cases, a check mark or ditto marks were written in the appropriate column (either white or colored). In other cases, the abbreviations "C" and "W" were entered, regardless of the column heading. Occassionally, the race and gender were entered into the same field. For example, you may see "CM", meaning "Colored Male", or "WM", meaning "White Male". In these cases, key the appropriate information into the appropriate fields, even though they are listed in a singular field on the image. Enter "Colored" for "C" or entries marked in the Colored column. Enter "White" for "W" or entries marked in the White column.
See Example
Gender
Certain pre-printed forms contain a column called "Sex", with sub-headings of "Male" and "Female". Key the deceased's gender from these columns. In some cases, a check mark or ditto marks were written in the appropriate column (either male or female). In other cases, the abbreviations "M" and "F" were entered, regardless of the column heading. Occassionally, the race and gender were entered into the same field. For example, you may see "CM", meaning "Colored Male", or "WM", meaning "White Male". In these cases, key the appropriate information into the appropriate fields, even though they are listed in a singular field on the image. Enter "Male" for "M" or entries marked in the Male column. Enter "Female" for "F" or entries marked in the Female column.
See Example
Cause of Death
Enter the cause of death when given. Key as seen. On pre-printed forms and registers with columns, this information will appear in a column called, "Cause of Death" or "Disease". In the hand-written paragraphs, this information can be listed anywhere within the text.
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Death Location
Enter the prison death location. On pre-printed forms, this information can be found in the column called "Place". In the notebook style registers with hand-written column headings, this information can be found in the columns called "Location" or "Contractor". Key as seen, using the provided dictionary for assistance.
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Death Day
Capture the Death Day from the designated death date. This information may be found in a column called "Died" or "Date" from the registers with pre-printed forms and columns. On the hand-written registers, this information may be found in the body of the text, or at the top of the page or paragraph. However, be sure to read the entire paragraph to make sure that the correct date is captured.
See Example
Death Month
Capture the Death Month from the designated death date. This information may be found in a column called "Died" or "Date" from the registers with pre-printed forms and columns. On the hand-written registers, this information may be found in the body of the text, or at the top of the page or paragraph. However, be sure to read the entire paragraph to make sure that the correct date is captured.Enter the name of the month in full, even if abbreviated or written numerically on the image.
See Example
Death Year
Capture the two or four-digit Death Year from the designated death date. This information may be found in a column called "Died" or "Date" from the registers with pre-printed forms and columns. On the hand-written registers, this information may be found in the body of the text, or at the top of the page or paragraph. However, be sure to read the entire paragraph to make sure that the correct date is captured. Key the year as seen, whether it is two digits or four digits.
See Example
Second Image
Records in the registers with notebook styled pages and handwritten column headings generally span two pages (the left and right sides of an open book). On the left side pages appear the Name of the deceased, county of conviction, and location of death. On the right sides pages appear the death date, cause of death, and other remarks. Only the the right side pages need to be classified as "Second Image" and the information appearing on that image keyed there. The left side pages should be classified as "Death Record". In order to help us later more easily match up the data between these two images, if a blank line appears between two lines of information on the image, then enter a blank line/record between the two lines of information that you've keyed.
Death Day
Capture the Death Day from the designated death date. This information may be found in a column called "Died" or "Date" from the registers with pre-printed forms and columns. On the hand-written registers, this information may be found in the body of the text, or at the top of the page or paragraph. However, be sure to read the entire paragraph to make sure that the correct date is captured.
See Example
Death Month
Capture the Death Month from the designated death date. This information may be found in a column called "Died" or "Date" from the registers with pre-printed forms and columns. On the hand-written registers, this information may be found in the body of the text, or at the top of the page or paragraph. However, be sure to read the entire paragraph to make sure that the correct date is captured.Enter the name of the month in full, even if abbreviated or written numerically on the image.
See Example
Death Year
Capture the two or four-digit Death Year from the designated death date. This information may be found in a column called "Died" or "Date" from the registers with pre-printed forms and columns. On the hand-written registers, this information may be found in the body of the text, or at the top of the page or paragraph. However, be sure to read the entire paragraph to make sure that the correct date is captured. Key the year as seen.
See Example
Cause of Death
Enter the cause of death when given. Key as seen. On pre-printed forms and registers with columns, this information will appear in a column called, "Cause of Death" or "Disease". In the hand-written paragraphs, this information can be listed anywhere within the text.
See Example
