Talk:World Archives Project: Willamette, Oregon, Death Records, 1850-2006

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Revision as of 10:32, 5 September 2013 by Wiedwoman (talk | contribs) (Questions and Answers)
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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

Here is a listing of the newspapers and their initials Newspapers.JPG

IOOF (Independent Order of Odd Fellows) should be listed as cemetery place.

Do not key shipping places as burial places. But if it shows shipped and then interred at place, you can key cemetery.

Do not calculate dates of birth or death.

Here I have the find a grave info on the Oregon State Hospital. There are cremains that are kept at the OSH. If I see this on a record, I will key the OSH in the cemetery column.


Common Keying Errors Found by Reviewers

Estimating the Birth Date.

Keying a gender based upon the deceased's name.

Keying the 'ship to' location as the burial place. 

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: I would like to know if the women's maiden name is not mentioned anywhere should you put the husband's last name in the women's surname field? Also, sometimes the wife is mentioned with the husband's last name, i.e., Jane Doe, wife of John Doe, would this be keyed in her surname field?

A: You would key the husbands last name as surname. If you have a listing of Jane Doe that is usually what is showing on the tombstone. You can look and see further in the paragraph that her fathers last name is say Smith. When people see this they will know that Jane's maiden name is Smith. Sometimes the listing may show Jane Smith Doe. Then you would key her given as Jane Smith and surname Doe. Anyway, that is how I would key it. Some people may put Smith as fathers surname and leave given name as Jane. It can get tricky. I think when a surname is in CAPS that is the name that should show as the surname. I hope I'm not confusing and I would love input on this. -- Wiedwoman 15:32, 5 September 2013 (UTC)
I would list the Jane Doe's maiden name if the father's name is shown as the same. You should have the married name if there is a husband mentioned. However, there are times when the maiden name cannot be determined, but it sounds like a last name. I put this as a given name because a lot of times they would give one of the children the maiden name as a middle name. Hopefully, I have been doing this correctly.
In this project it is hard to go by the keying guidelines in keying a maiden name. Even if you know the maiden name you can't use that as the surname because the project is wanting the name on the tombstone (or obit), which would be the husbands surname. But if you know the maiden name you can show it in the fathers surname. -- Wiedwoman 15:59, 5 September 2013 (UTC)

Q: I have not been keying the tombstones. I have been doing the newspaper obits where you can determine the maiden name. Under another question similar to this, the answer was to key the maiden name if it was obvious. So when I have a Jane Doe Smith and the father's surname is Doe, then the maiden name is obvious. However, if the person is Jane Doe Smith and there is no father listed, I put Jane Doe as the given name and Smith as the surname. Should I just put Jane in there? If I do that I may be wrong if the Doe is actually a middle name. Sometimes I get confused on how much liberty we can take or not take. I would like to see the keyer's project stats appear so we can see where our errors are.

A: If the obit is listed as Jane Doe Smith, I would key Jane Doe as given and Smith as surname. WAP should have given some examples of women with married names.. The project stats are 33% correct. Are you saying you can't see your individual stats yet? If so, then your sets have not been reviewed yet. --Wiedwoman 17:32, 5 September 2013 (UTC)

Q: If multiple spouses are listed in the obit, which one is keyed into the spouse field?

A: The most recent one. -- Wiedwoman 18:37, 29 August 2013 (UTC)

Q: I have a newspaper clipping with name of deceased in bold large letters, then right underneath starts the announcement of celebration of life. As many news clippings it starts with ALBANY-. Should I assume this as anything such as "death place"?

A: No, Albany would not be entered as a location unless it was mentioned in the article.

Q: I have a record with a 'Record of Funeral' date. Should this be keyed in the burial date fields or ignored? Record has 'Charge to W. H. Ritter'. Should this be keyed in the father field or ignored?

A: Ok, I have revisited this question and will say no, we wouldn't key the record of funeral date. This is the date the funeral record was made and may not be the date of funeral or burial date. The 'charge to' should be ignored unless it says 'husband', 'father' etc. -- Wiedwoman 20:49, 16 August 2013 (UTC)

Q: Instructions for burial place state: If the value is not in the dictionary, key it in the cemetery field. For example, I just keyed 10 people who died/were buried in Pratum. Pratum is actually a community in Oregon but is not on the list of burial places.  I entered them under cemetery because they weren't under Burial Places. Is this correct?

A: Yes, this is correct. Annafechter 18:55, 13 August 2013 (UTC)

Q: Related to above question; If the value following "Inter:" is likely a funeral home as in... "Inter: Ship to Dunning & McEntee of Portland" I want to key the 'Burial Place' as Portland and leave the 'Cemetery' field blank. Is that correct or should the name of the funeral home be keyed as the Cemetery? 

A: Per Anna: If the ship to listed the name of a Cemetery then you would enter it in the Cemetery field. If it lists a location you wouldn't enter anything as we cannot be sure that the location shipped to is the same as where they were being buried. -- Wiedwoman 20:49, 16 August 2013 (UTC)

Q: I have an entry that lists an alternate name:  NAME (NME) for example.  Do I enter the surname just that way, or do I make two record entries, one for NAME and one for NME?

A: Record only one entry for person. Since there are no alias fields the alias name with be disregarded. -- Wiedwoman 19:21, 10 August 2013 (UTC)

Q related to above: I have a case where the obit title is "Louise L (Franzen) McBride" where Franzen was her first husband and McBride her second so per the above would I just key her as Louise L McBride?

A: that's how I would record it. -- Wiedwoman 22:09, 11 August 2013 (UTC)

Q: OSH question. If person died at this location,(I think, Oregon State Hospital), can I extrapolate Place of Death as "Oregon"?

A: I would say no. -- Wiedwoman 21:12, 11 August 2013 (UTC)

Q: Do we key or skip entries like "Johnson, Minerva see Jessup, Minerva Johnson" ?

A: I would skip entries like this. --Wiedwoman 22:09, 11 August 2013 (UTC)

Q: If someone is a native of XXXX, is that keyed as the birth location?

A: Yes, that is an alternative to the birth location.Annafechter 18:55, 13 August 2013 (UTC)

Q: If another person is listed on the head stone, do we assume they are husband/wife? I'm guessing not

A: Generally, this can be assumed. I would take this case by case and use your best judgment. Annafechter 18:55, 13 August 2013 (UTC) Also, if one of the persons (or both) don't have a death date, they should not be keyed. -- Wiedwoman 20:56, 16 August 2013 (UTC)

Q: For women, if the maiden name is obvious, do we key that as the surname or do we key her last married surname?

A: I would key maiden name as surname. Actually, revisiting this question, I would key the surname as whatever the record is showing. The maiden name can be keyed in the fathers surname. --Wiedwoman 17:26, 5 September 2013 (UTC)
Per the keying standards, "If there is not an Alias Surname field key only the maiden name in the Surname field." Annafechter 18:55, 13 August 2013 (UTC)

Q: I have come across a page of obits, the central one is outlined and many of the surrounding ones are cut off to the top and left - is the outlined obit the ONLY one to be keyed?

A: Without seeing the image this is hard to say. Generally we say to key all that you can see on the image. Annafechter 18:55, 13 August 2013 (UTC)

Q: If a burial is recorded as "today" or "this afternoon" do we key it as the publication date?

A: Yes, if you can see the publication date and are reasonably sure about the date then yes, it could be used as the burial date. Annafechter 18:55, 13 August 2013 (UTC)

Q: I have a form labeled "1880 Marion County Census" how should this be keyed?

A: Since we are only keying death records it should be classified as a "cover page". -- Wiedwoman 20:20, 13 August 2013 (UTC)

Q: I know we're supposed to key as seen but I have a page of Capital Monument Company Records that sometimes have two people listed on the headstone. I've been keying both. What I've noticed is the last name is always plural even though the purchaser with the same last name is singular i.e. DC Stahlman ordered a headstone for: Stahlmans John D 1850-1930   Mabel Q 1860-19__

This is one of those individual project quirks, I guess, and I've been keying as seen - correct? Also, as per Mabel above, do we go ahead and key 19__ if that is the death year (obviously Mabel wasn't dead at the time the monument was ordered).

A: They are showing the name as plural since there is more than one Stahlman. I would key name as Stahlman. Do not key Mabel Q as a record as she isn't shown as dead. But she would be shown as the spouse of John D. -- Wiedwoman 21:35, 14 August 2013 (UTC)

Q: I have a list of names and what looks like cemetery plot locations but no other info - cover page?

A: I think that would be correct if there are no death dates, which means you aren't sure they are dead. -- Wiedwoman 17:43, 15 August 2013 (UTC)

Q: On some obits there is an abbreviation such as CJ or DOS followed by a date. I assumed this was an abbreviation for the newspaper in which the obit originally appeared but the keying hints for "Willamette Death Record Key 8.JPG" make it look like DOS is the burial date (date of service?). What then would CJ be?

A: I think the mark-up on the example 8 is incorrect. It is showing OS as the burial date. I think this is the newspaper date because it shows page numbers or page and paragraph number. The burial dates are hidden within the article itself. Sometimes you can figure the date of burial from it showing day of week with date of death and the day of the week of the service (burial). I've sent an email to Anna, but have not heard back. CJ, DOS, etc are initials for newspapers (see example above). -- Wiedwoman 02:39, 16 August 2013 (UTC)

Q: I agree that the mark up must be incorrect. CJ could be Corvallis Journal. Yet another question: so many names seem very obviously male or female. Are we really only supposed to key if a gender specific pronoun or term like "son of" is provided?

A: For some reason they want male or female to only be found by a pronoun or term as son of, dau of, wife of, husband of, etc.

There are many that are just keying by names, so I have to delete them if I can't find he, she, or whatever. It takes almost reading the whole paragraphs to get all the fields done correctly, so this is a project that will move slowly. -- Wiedwoman 06:03, 16 August 2013 (UTC)

Q: Not to beat a dead horse, but I'm coming across records that aren't keying gender at all, even if the announcement uses the pronoun "he" or "she" - surely we can assume gender from these?

A: And then you will have some that are keying gender on all records. Yes, we are to key male or female from pronouns. -- Wiedwoman 17:54, 20 August 2013 (UTC)

Q: A lot of keyers are entering dates in the burial fields by estimating between the death date and the obit. Are we supposed to be doing this?

A: If I know the date of death is say Monday Sep 1st and the burial is Wednesday I will use Sep 3rd as burial date. -- Wiedwoman 20:49, 16 August 2013 (UTC)

Q:   I have a newspaper obit that is attached to a card and on the card there is a handwritten date (The Daily Statesman July 4, 1888). There is no year in the newspaper clipping but checking a calender the days of the week and the date provided in the obit add up if I use the year that is handwritten on the index card. It says.. Herbert died on Monday July 2. The funeral is today (Wednesday). Can I use handwritten dates in conjunction with the obituaries?.

A: Yes I think that would be ok. -- Wiedwoman 22:39, 21 August 2013 (UTC)

Q: I have newspaper cuttings that go over two images, there is some information on one and some information on the other image. Do I key the name twice with the the information from that image only. eg the first image says family and death date. the second is cemetery and burial dates.

A: You would only key information that is on the image. I always think of it as one image at a time. If you only had the 2nd image in a set, you would not know that the other image had information on it. -- Wiedwoman 14:58, 27 August 2013 (UTC)

Q: How do I key an obit that is across two separate images? Do I go back to the first image and put the info from the second image or start a new record for the person?

A: I would start with the first full obituary that is on that image. You can't use information from a previous image on the next image. See my explanation from the question above. -- Wiedwoman 21:22, 27 August 2013 (UTC)

Q: When the obit say Mary Smith of Salem, died etc. do you use Salem as the death place? There is the possibility that even though she is from Salem she may not have died there. Should we only list the death place if it states that she died there?

A: Only key death place if it states they died there not from there. -- Wiedwoman 01:30, 29 August 2013 (UTC)

Q: If the obituary references two (2) spouses for one individual, do we key both spouses or just the last spouse referenced?

A: I would key the latest spouse. If they're anything like us, they don't want anything to do with the ex :) -- Wiedwoman 15:34, 29 August 2013 (UTC)

Burial dates/Funeral dates

Q:I have many newspaper clippings of obituaries which list the date of the service & the cemetery.  Should I be assuming that the Burial Date is the same as the date of the funeral?   I.E.  "Services will be at _____ on Sept 2. Interment at ___cemetery.

A: Yes I would use that date as the burial date. -- Wiedwoman 17:49, 26 August 2013 (UTC)


If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.