Talk:World Archives Project: West Yorkshire, England, Quarter Session Orders, 1637-1914

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Revision as of 23:39, 14 January 2015 by Collier smith (talk | contribs) (Questions and Answers)
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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

Common Keying Errors Found by Reviewers

  • Make sure you are checking both sides of the page for each image. Some people are keying from only one page.
  • Do not assume that the place where the crime was committed or the place where the trial was held is the residence.

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: When the clerk wrote the name of a place wrong (e.g., "Wakefeild"), should we key as seen or correct the obvious spelling error to "Wakefield" so that it conforms to the drop-down list? --Collier Smith 06:23, 15 January 2015 (UTC)

Q: When the very early pages are written in a form of Latin cum English, so that it is very difficult to understand exactly what is being said, it is almost impossible for me to determine if a person is a member of the court or not. So my inclination is to key every name I see even if it might be a justice or lawyer. I exclude lists of names of 4 or more people, on the grounds they would likely be members of the court, and names in the margin, which are usually witnesses. Is this acceptable or too inclusive? --Collier Smith 06:33, 15 January 2015 (UTC)

Q: I understand that we do not key jurors. I have an image where a named person was called "but not sworn" (and therefore, presumably, is NOT a juror). Do I key him? [I vote yes.] --Collier Smith 19:18, 4 January 2014 (UTC)

Q: Should I be counting lines? Should names be entered according to what line in the text they appear? (Where lines with no names would be left blank.)

A: As a general rule we do not need to account for blank lines. --Paulmd199 00:58, 13 October 2013 (UTC)

Q: When the only date given is in the form of years of a Monarchs reign, e.g in the 10th year of Queen Victoria's reign, should we look it up and put in 1848 in this case or just leave it blank? twomacks133

A: No, you should not look it up - if the year is not given on the record that field would be left blank. Annafechter 16:06, 15 October 2014 (UTC)

Q: Should I enter names when prosecutions have been discharged?

A: I would enter every name that is not a judge, juror, witness, or committee/commission member, as stated in the keying help for names. That means I do key prosecutors and lawyers (unlike similar projects that do NOT key these). (I also omit high-level officials, such as Mayors, King, Ministry Secretaries, etc.) --Collier Smith 23:53, 16 December 2013 (UTC)

Q: When a family is being removed from one Poor Law jurisdiction to another what do we do about listings when Fathers name is given but his wife and children have no names listed. Do we just key the father's name and ignore the others or enter the others as [Blank] first name and father's surname or with "Child" as first name?

A: I think that we don't key the children or the wife unless their first names are shown, because they would not show up usefully in the resulting index. (Please correct me on this if necessary.) --Collier Smith 19:48, 14 March 2014 (UTC)

Q: When the Court is ruling on the upkeep of Bridges and Roads, do we call it a cover sheet or should we be keying names from it e.g the names given as landowners?

A: I would enter every name that is not a judge, juror, witness, committee/commission member, or high official. If the landowner is not shown to also be in one of these categories, key him/her. --Collier Smith 19:19, 14 February 2014 (UTC)

Q: Should we be entering the names of the Coroners who are being paid by Order of the Court? twomacks133

A: Yes, I would key every name that is not one of the categories mentioned above to be omitted.--Collier Smith 23:53, 16 December 2013 (UTC)

Q: I have some older pages in Latin that contain quite a number of names, and I cannot determine whether they are magistrates, jurors, witnesses, etc.  Am I correct in entering them all? rmhirst

A: I would enter them on the grounds that you aren't penalized if someone takes them out on review. --Collier Smith 23:53, 16 December 2013 (UTC)

Q. I have an image with 'Orders' on - dated with the names of those sentenced (found guilty) - i.e. not witness,es officers, jurors, etc. There are no names in the margins. Should these names be keyed?

A: Yes. --Collier Smith 23:53, 16 December 2013 (UTC)

Q: If a record continues over onto the next image, and the names are repeated on the second image, do I key them again? (I couldn't find anything in the help on how to key records that start on one image and finish on another.)

A: Key each image as if you had no knowledge of prior or subsequent images, except where the other image is an EXACT DUPLICATE (in which case, mark one of them as Duplicate Image and key the other). --Collier Smith 19:48, 14 March 2014 (UTC)

Q: I have a list of prosecutors being paid which includes the names of the guilty party. Should I list the guilty people and not the prosecutors or should I list both or neither and make it a cover sheet? I am assuming that the prosecutors are lawyers.

A: If you can determine that an individual is a lawyer they would not be keyed. Annafechter 16:06, 15 October 2014 (UTC)

Q: Prosecutors are not lawyers, are they? Aren't they the individuals who brought the case to the authorities in the first place and caused the person to be charged? Would they be keyed? Or would they be classed as witnesses? ChrisMW

Q: In cases where a person is being passed to their settlement place do we enter as Residence the place where they are living when brought to Court or the place they are being sent to?

A: Since the court's orders may be stayed or never perfectly carried out for any number of reasons, the person may never actually be re-settled in the specified place; therefore, I think the former place of residence should be keyed. --Collier Smith 02:12, 13 October 2014 (UTC)


If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

I would like to know why we are instructed to omit lawyers (and prosecutors) on the Dorset Quarter Sessions project, but not similarly instructed on the Yorkshire Q. S. project? They are essentially the same kind of project, with identical keying forms. Having conflicting instructions is confusing to those of us who are keying both. While "a foolish consistency is the hobgoblin of little minds," [Emerson] sometimes inconsistency is unnecessarily inefficient. --Collier Smith 20:58, 3 January 2014 (UTC)
Collier, I believe the intent was the same but yes, worded with different individuals, "Jurors, Judges, Witnesses, and Committee members" We will update the instructions. Annafechter 01:56, 22 August 2014 (UTC)