Talk:World Archives Project: Victoria, Australia, Police Gazettes, 1914-1924

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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps


Only F7 entries that stay pink/red, accepting everything that's keyed is a waste of time and makes reviewing more difficult.

When it states the crime was committed against Rex that refers to the king/crown/government not a person and is not keyed as a record.

Common Keying Errors Found by Reviewers


Incorrect entry in alias field. Names followed by an address such as "Luino", Kingston-street, East Malvern, the word "Luino" is the name of the house/property NOT an alias.

Not keying all relevant names within articles.

Calculating ages from birth year.

Keying ranks - these should NOT be keyed.

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.


Even though the project is complete I answered a few questions that were unanswered as they would apply to any future projects. Annafechter (talk) 11:28, 15 October 2015 (MDT)

Q: I am getting pages with some names listed in the following manner... "Wellman's, Mrs. M., housebreaking and stealing.- Roy Cox..." or "Williams', Arthur, housebreaking and stealing.- Roy Cox..." My question is this; can I assume that the names are actually Mrs. M. Wellman and Arthur Williams? This would be assuming that the manner in which they are listed is actually showing their possession of the location (as in Mrs. M. Wellman's house)? I hope this makes sense.

A: Yes.


Q: Do we key the names of dealers license, granted, renewed and etc?

A: Yes, key all names,except police, court officials etc., unless they are the one that the article is about.

Q: When a year of birth is given but not an age do we follow the usual rule of not working out the age and leaving it blank?

A: Yes, we do not calculate ages.


Q:Do we key a list of Police promotions etc?

A: Yes, it's like the 2nd keying example marked key3 - http://www.ancestry.com/wiki/index.php?title=File:VictoriaPG_Record_Key_3.JPG

Q: In the lost/found item listings, do we key the people who have found or taken charge of the items? As in "Brooch ... found by Adolph Montaguat ..." edit:Just a note, this is often a police officer, although sometimes a private citizen. --Mmcroyle 06:28, 9 June 2015 (UTC)

A: Yes, unless it is an officer, these individuals should be keyed.


Q:For Police promotions etc are we indexing rank as a prefix e.g Constable or Senior Constable A Jones or just A Jones with no title.

A: Per keying standards ranks are only keyed in the prefix field if that instruction is given in the field help. The project instructions state only prefix values should be keyed into the prefix field, such as Mr, Mrs, Dr etc., so don't key them.


Q:I am seeing company names such as "Mayne, Nickless & Co" or "Brown Brothers" - do I key the surnames with blank given names?  Or ignore them since they are company names?

A: Yes key the company names that include people's names as you said.

Q: Keying Ranks: Above, it says that we do not key ranks however, in the prefix drop down menu, there is "Private". So would we make an exception for this when we are indexing deserters?

A: No, ranks should not be entered.


Also, in I have found conflicting information regarding the use of the question mark where letters are unreadable. In the keying standards it says to use 2 ?? in place of letter or letters that you cannot decipher. However, this morning my 'tip' says to NEVER use a question mark. So my question is, what do we do when some letters are unreadable but some are readable?

A: The Tip is out of date - enter 2 questions marks (??) in place of a letter or letters you are not able to decipher.


Q: Do we key the "makers" of items stolen? For instance: "two brad punches made by Henry Broker; a 1/4 inch chisel made by F. Woodcock"...etc? These were stolen from the Education Department of South Australian Government.

A: No, the makers of the items should not be keyed. Annafechter (talk) 11:15, 15 October 2015 (MDT)

Suggestions/Additions

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Why not change the instructions to state something along the lines of " Key all names except police, court personnel and officials mentioned within a crime/warrant article unless they are the one affected in the article"? And the Project Instructions to "This collection contains Police Gazette's in Victoria, Australia for the years 1861-1883. The reports consist of "articles" detailing crimes allegedly or definitely committed by individuals within the communities represented, as well as police appointments, missing persons, etc."

Keying Police Information

According to the field help box, we aren't suppose to key police names, etc.; but, yet, you said we are suppose to key promotions for them. That has nothing to do with being affected by a case. If this is true, then we need to change the field help information as many people use the field help as the guide for keying.