Talk:World Archives Project: Victoria, Australia, Police Gazettes, 1893-1913 (Part 2)
Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)
Extra Keying Helps
Beware of the instruction this time "Do not key company or business names".
If only two digits of a year are present on the image, expand with the century using the context of the image. If you are unable to determine the century, please only key the two digit year.~~ Updated instructions Nov 12, 2015
DOB format is day/month/year.
When keying a list of names, eg. issue of licences, that are in sections/towns and within each town in columns, key each section in the order they appear. eg. Ballarat, Beechworth, Bendigo key all names within the Ballarat section in the order they appear before keying the names in Beechworth section.
Common Keying Errors Found by Reviewers
Please do not highlight all fields. The only time a highlight needs to be made is if the field turns pink and requests that you confirm the entry is correct. Similarly please do not mark each empty field blank. The only fields that need to be marked blank (and then only if there is nothing to input) are the pink fields.
Questions and Answers
If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.
Q: In review, if the year is keyed as 75 but it's obviously 1875 do we leave it or correct it?
Q: Occasionally a record will list stolen goods that are marked with a person's name. Do we key that name? I'm assuming not, if the record doesn't indicate that the name is associated with the crime in any way. Is this correct... or?
- A: Do not key names that are marked on stolen items. --Wiedwoman (talk) 10:01, 13 November 2015 (MST)
Q: I'm a bit confused. Instructions say that we are recording names involved with crimes, but record image samples 3, 6, and 11 are samples that include lists of people who have paid fees and promotions of officials. I would have thought that those record image samples should not be keyed. Can you please clarify this for me? Thank you so much.
- A: Instructions should say we are recording all names involved in the articles, except officials such as police, court personnel, magistrates when they are just doing their duty/job. eg.when arresting or summoning someone. If officials are personally affected in the article, eg. promotion, transfer, resignation, then they are keyed. Keying is not limited to just crimes, will amend the instructions.
If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.