Talk:World Archives Project: United States, Spanish American War Volunteers, 1899-1927
Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)
Extra Keying Helps
Common Keying Errors Found by Reviewers
- There is not a company "J". This is probably an "I"
- It's Not "2 M Sergeant", that's a capital Q, as in in "QM Sergeant" (Quartermaster Sergeant). (remember to key as written)
- If there are two companies shown, such as D & G, key D and G.
- If there is a company shown as "Band, L" key as seen.
- When keying a unit shown as 71 New York Infantry, key the entire thing and not just key 71.
- If the Rank is blank in the second square, please key the Rank in the first square.
- If a Batt'y is shown in the company field, key Batt'y and letter.
- If you see 1" Lieut, key as 1st Lieut.
- The Directions regarding the state field are explicit about expanding the state to it's full form even when abbreviated. The directions about the unit say to always key as seen.
Questions and Answers
Q: In the Unit field, if it says something like 15 Minn Inf, do we key as seen or expand to 15 Minnesota Infantry? Thanks.
- A: Key as seen. -- Wiedwoman 22:23, 29 March 2012 (UTC)
Q: When there is 'Musician' or 'Cook' listed instead of a rank, do we key this into the prefix field?
- A: Yes, key these into the prefix field. -- Wiedwoman 05:03, 1 April 2012 (UTC)
Q: Just to be clear - Are we supposed to key, for example, 7 Kansas Cavalry (Col'd) and then in the STATE, again key Kansas. And for the word (Col'd), are we to key as seen or key (Cold), without the punctuation?
- A: Yes you would key as seen - 7 Kansas Cavalry (Col'd). Include state unless it is a federal group. We use all punctuation except periods (full stops) and & (which is replaced by the word 'and'). -- Wiedwoman 13:55, 2 April 2012 (UTC)
Q: In the Prefix field when there are two entries such as "Private-Corporal" or "Private-Musician" I have entered it just like that. Is this correct or should I just enter the first entry of Private? I've been entering both as it states on the card.
- A I think the cards you are seeing are showing the incoming rank such as private and outgoing rank as corporal or musician. You would key only the second rank shown. -- Wiedwoman 21:23, 2 April 2012 (UTC)
Q: All my downloaded images are mirror image. Has this happened to anyone else? Anything I can do about it?
- A: Yes there are mirrored images in some sets. Please cancel set with problems and put 'mirrored images' as explanation. -- Wiedwoman 03:31, 3 April 2012 (UTC)
Q: How do you key the Signal Corps Company number? The company field only allows 1 number but there are Signal Corps with double digit companies, like the 16th.
- A: There are 3 methods that work. 1) Type very fast. 2) Press f12 when editing the field, and enter the value there. 3) copy and paste. --Paulmd199 22:21, 13 April 2012 (UTC)
Q: If an alias includes a suffix, such as Jr., but the name on the top line does not do we add it to the suffix field? If the alias is simply a fuller version of the name I can see doing that but what if the given and/or surname alias is different?
- A: If the last names are the same, add Jr in the suffix field. family29hunter, 17 Apr 2012
Q: In the "See also" space is "Hosp Corps". The 1st and 2nd rank is "Private". Do I enter "Hosp Corps" anywhere?
- A: No you would not key hosp corp. -- Wiedwoman 00:38, 19 April 2012 (UTC)
Q: The unit is listed as 2 Georgia Infantry. However, there is a different unit given in the "See also" space, 3 Ga Inf. Do I include both unit descriptions in the unit field?
- A: No. There will be a 2nd card for that individual with the other unit. --Paulmd199 23:41, 16 April 2012 (UTC)
Q: Concerning alias given names and surnames - If both a given name and surname are listed in the alias, but only the surname is different from the name at the top, do I just key the surname?
- A: You only need to key the name that is different. -- Wiedwoman 02:16, 19 April 2012 (UTC)
Q: I just keyed a record with "Originally Filed Under" information, which I keyed in the alias name field. The very next record is the card that was originally filed and then corrected. Do I key the original record or mark it as a duplicate? Thank you for the help!
- A: You will key both records. --Paulmd199 23:19, 19 April 2012 (UTC)
Q: There have been a couple of handwritten records with numbers written like 1st 2nd or 159th. Do I type just the number, or key as written with the st nd and th?
- A: You will type as written 159th, etc. --Paulmd199 23:46, 19 April 2012 (UTC)
Q: I have a set that contains two cards that are exact matches. All of the information is exactly the same on each card - only the handwriting is different. Do I key them both or only one of them?
- A: It's only a duplicate if its a 2nd image of the same card. so key both. --Paulmd199 17:11, 21 April 2012 (UTC)
Q: Some cards have the Unit misspelled - the printer spelled it "Pennyslvania" instead of "Pennsylvania". Should "Pennyslvania" be keyed, or should the correct spelling be used even though that is not "keyed as seen"?
- A: Pennyslvania should be keyed as such as that is the way it is listed in the unit. But you would spell Pennsylvania correctly in the state field. --Wiedwoman 04:27, 27 June 2012 (UTC)
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Upon reviewing this project I have found that most keyers leave the "Unit" field incomplete.
I believe that a "Suggested list" dictionary for this field would be very helpful.