Talk:World Archives Project: USHMM - Palestine, Illegal Immigration from Nazi-Occupied Europe, 1938-1946

From Wiki

Jump to: navigation, search
Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)


Extra Keying Helps and Resources

Places of residence

Links for looking up cities. This can be helpful in recognizing what you are seeing. But remember when to key as seen regardless of the standard modern spelling. The names of towns can change with time, and political events.

Country Resource
Czech Republic

An excellent source for looking up cities is JewishGen's townfinder:

Ship Names

For those who read Hebrew: ship lists and voyage descriptions for the whole period. No lists in English for pre WWII and during WWII. A list for post WWII.

Zionst Parties.

People looking for a list of Zionist party affiliations can got to;

Common Keying Errors Found by Reviewers and Arbitrators

  • Be careful marking images as duplicates. Remember the arbitrator may not see the image you keyed on the last set. So every page should be keyed unless the duplicate is in that set. Images with the same names are not necessarily duplicates. A duplicate is a true copy of the same image.
  • The first entry is whether there is a picture - it's a yes or no answer - be sure the field is completed

* Watch out for those periods - example; C.S.R should be keyed C S R - No Periods and with Spaces.

  • Often the same city or town name appears in several places (Place of Birth, Full Address in Country of Origin, References and Place of Residence 12 months prior)- you can use all of these sources to try and decipher the handwriting - once you have decided on a spelling - stick with it.

* Don't add the Document number and the individuals name to the second page of a document unless it actually appears on the second page.

  • Typos - I'm seeing a very high incidence of ordinary typos on easy to read typewritten documents. Please proofread.
  • Trying to correct original mistakes. Remember to key as seen and not try to fix misspellings.
  • Remember that "Nee" followed by a surname means that it is a maiden name. "Nee" is not a name itself.
  • On Order of Deportation documents remember to mark either "Yes" or "No" about photos. I am seeing a good number of this particular document where the photo section is not being indicated Yes or No.
  • Some Order of Deportation documents are being marked as, "Image with no Data." Everyone I have looked at have at least a finger print on them. Remember to mark the images in the correct category.

*I asked WAP support and received the answer that it is acceptable to leave the Histadruth,and Membership Card fields blank if the field is blank. Answer from Daniel-World Archives support team. (email to Cornelis1822 - Aug 31)

* Remember that you do not need to click the "accept field as correct" unless it prompts you too. I am seeing numerous image sets in arbitration where every field is green.

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

When to Key as Seen

Q: If the answer "Nil" is given to a question, do we key that, or do we leave the field blank?  What if the answer was "None" , or if there's a dash?

A: Key as seen. You may generally treat a dash as blank. But look out for when it is used to indicate the correct answer. For Example, to underline the word "destitute" (key as "destitute") Or to cross out the word "Married" (key as single).

Q: If line has " often with names or places, do I recopy the line above, leave blank or key ". I have been copying the line above.

A: If you see a clear ditto " mark under an entry.I think you may copy it.

Q: Consistency - sometimes words are spelled differently on documents, especially Romania/Roumania and Athlit/Atlith/Atilth. Is there a preferred way to enter these?

A: Key entries as seen. We are not responsible for spelling variations, or errors in the original documentation.

Q: On the Memorandum of Personal Data Pg. 2: if there are slash marks, instead of yes/no, should we leave it blank or enter 'no?'

A: You will always want to fill out the yes/no questions with either a yes or a no. Don't leave blank. --Paulmd199 21:02, 17 May 2011 (UTC)

Q:  Under Present Nationality some keyers are entering "by birth" or other information that follows the countries name.  Should we actually include this additional information or just enter the country?  I have just been entering the country but now I'm starting to doubt myself. 

A:Key as seen. Polish by birth.

Q: When seeing "see para 7" as an answer to a question on the Application for an order of deportation, do we key that or key the answer that corresponds to the direction?

A:Key as seen. "see para 7", "as above"

Q: Does C.S.R. stand for Czechoslovakia? A: yes, Kinda--- Czecho-Slovak Republic (or similar). Key as it is originally written. (Minus the periods) --Paulmd199 06:42, 13 May 2011 (UTC)

Document Numbers

Q: There are some Photo ID pages with a person in the picture holding a card with a 4 digit number. Do I key this as the document number?

A: I think this is not the document number, but some kind of other number. Ie Detainee number.

Q: When entering document number on Order of Deportation, should we also enter the slash mark? I haven't seen anything about punctuation except for not using period/full stop.

A Yes, Except for periods (full stops), punctuation is to be keyed as written.

Q: For document number some of the files have 5/TP listed after the No..  In accordance with the instructions we are supposed to enter the information after No., however, there is also a number (which appears to be unique) written above the No. line. Should I use the handwritten number of 5/TP?  See image for clarification.

A: I think you should stick to what's actually in the No. Field.

Q: I am keying a set of "Miscellaneous: List of Prohibited Immigrants Transferred to..." The top corner has a "sheet no.", but each name on the list has it's own number in the left hand column labelled "No". Which one should be used as the document number? The individual numbers seem more important to me, but the sheet number may be how this document can be found.

"The document number is the sheet number in the top corner" This answer from an email from Daniel-World Archives support team.


Q: I received this reply on the message boards: I did ask about a few things (per punctuation). Commas,yes. You don't need to use brackets around a country. Like Warsaw, ( Poland ) Just Warsaw, Poland. I think we have to use slashes. It's used in the Document Number. And I did ask about finding a date in a line of information such as "He left Roumania on 3.11.40 and sailed on the etc..Should it be expanded in a non date field? I did ask,just didn't get an answer. The Ampersand (&)should be keyed as and.

A: Do not expand these, in the context of a "key as seen" field.

Q:  Some of the dates are showing as two numbers separated by a slash (example 1/2.9.39)  should we enter as seen or use the later of the two days (example 2.9.39)?

A:Key these as written.

Q: With regards to the date in the first question, is this another example of where the periods should be omitted, and it should be keyed as 3 11 40?

Nationality Entry 

Q: I've been keying lists in the Palestine Illegal Immigration project, and in the Nationality column I've noticed the indication "St". Since this has always seemed to appear when the nationality of the person in the row above it was "Stateless" I assumed it was an abbreviation for the word stateless. Now, however, I'm wondering if it isn't supposed to stand for ditto. I have been entering St, but should I be entering whatever appears in the row above?

A: I believe this is an abbreviation. Enter the information as it appears on the record and if need be we can standardize this entry before it is published to the site.

Message Board

Q: Has there been an attempt to create a list of ships and ports? I have been doing some research and found names of some of the main ships and their ports of call. It would make it much easier to key and arbitrate. Just a thought.

A: There was. It was put on the international/other languages board. It was even linked to from an earlier version of this page. Its not there now, nor is the board, as is much else... due to circumstances very much beyond my control! --Paulmd199 06:42, 13 May 2011 (UTC)  

Miscellaneous and other

Use this section for what ever questions don't fit in the above categories. We can always add more categories as needed.

Q: One of the documents asks for "entry location" I had been keying Jaffa, then I found a typed document and it turns out this should be Yaffe; I have keyed many documents with the incorrect Jaffa - is there a way for me to correct the previous documents?

A: Once submitted, a document can't be recalled to the original person. With Luck, the reviewer will correct mistakes.

Q: On Particulars of Illegal Immigration form - if a woman has a surname AND a maiden name do you key both for surname? This form does not have a spot for maiden name

A: Yes, key both if written.

Q: Where there is a maiden name given, should it also be keyed as the father's surname in images where only the father's first name is given (particularly where it is shown as "nee XXX" so it is clear that this is her birth surname)?

Q on duplicates:

What if a duplicate image in the set is of much higher quality than the "original" one? Do we create arbitrational chaos if we mark the first / lesser image a duplicate and key from the second / better one? Thanks, Sandra

A: Yes, we do want the higher quality image if there is one. Yes, there is some arbitration chaos when this happens. If there isn't much to chose between the images, just key the first. --Paulmd199 18:07, 16 June 2011 (UTC)

Q: I have what I believe is a ship's list as the names are numbered. I understand the birth dates and place but what is Ratibor which shows up on each line - a ship? Also tho I translated this I don't understand "pass-Nr. ausgstellt am durch wo bis" which has E, 2/40 and 19/7. 1940.

A: Pass-Nr = Passport Number / ausgestellt am = issue date / durch = by (issuing authority) / wo = where / bis = (valid) until

Maybe the document wasn't a passport, but some other traveling document (therefore "E") issued in February 1940 and valid until 19 July 1940? I googled Ratibor on the maps. There is a town of that name in Poland. Also check the Paul Silverstone ship lists. I didn't find a ship with that spelling but you may find a variant. There are 2 ship lists, one is above in this discussion (= List 1) and the second list is at: (post-war, 1945-48 sailings)


Anyone who comes across the £(British Pound)symbol can type alt + 0163 in to the field.

If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Personal tools