Talk:World Archives Project: USHMM - Łódź, Poland, Student File Cards

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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the World Archives Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps


The letter n and m very often have a line above it. This is to differenciate them from the letter u. At the end of a word the line above the m and n can also signify a double letter. As the latter is not common in Polish words, it can be ignored.--Elisabeth power (talk) 13:27, 7 August 2016 (MDT)

Sometimes it is difficult to read the handwriting. One clue for the first letter of the surname is at the top of the card where it says A,B,C, to Z. The last letter visible on the card is the first letter of the surname.--Elisabeth power (talk) 10:48, 9 August 2016 (MDT)

Sometimes in the field "school Grade" it says I, II, III< IV or Vkl."Kl" stand for classroom or year. Do not key Kl. --Elisabeth power (talk) 02:22, 16 August 2016 (MDT)

There are documents, that are not card files. If these contain a name, they are a record and must be keyed. These can be CV's or some other declaration. --Elisabeth power (talk) 15:45, 23 August 2016 (MDT)

Today, some more student file card documents appeared to be keyed. These are lists in various formats containing information. Please watch carefully where on the list the relevant information can be found. Not all information required to be keyed is on every list.--Elisabeth power (talk) 03:05, 4 November 2016 (MDT)

On some of the lists at the top you can find the school number, class number and rarely the year range. When these are at the top of the page they are for all pupils until a new School number, class number and/or year range appears.--Elisabeth power (talk) 05:27, 7 November 2016 (MST)

Common Keying Errors Found by Reviewers


  • not keying diacritics.
  • inferred fathers surname from childs surname
  • School Grades: converted roman numerals into arabic.
  • year of birth and school year range: keyed "r" after the year date like 1927r. Should be 1927.
  • instuctions say "key the whole address" which includes the number.

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

I see the instructions say to infer the father's surname from the student's surname unless a surname is given for the father. In my experience that is not always correct as the German authorities deemed regligious marriages as void and the students surname in that case was the same as the mothers. I have come across some cards where that is the case. Should we still infere? --Elisabeth power (talk) 01:22, 5 August 2016 (MDT)

I think you misread the instructions. The first sentence of the second paragraph states, "This name should not be inferred from the child." Annafechter (talk) 08:35, 5 August 2016 (MDT)

Q: The instructions for School Number say "School number appears as a number proceeded by a letter. (Example: 9b or 18a)." The word "proceeded" is wrong here. Shouldn't it say "a number followed by a letter"? --Katerimmer (talk) 15:48, 5 August 2016 (MDT)

A: I think there needs to be clarification of instructions for the school number. We will work on this and have changed soon. Annafechter (talk) 10:58, 16 August 2016 (MDT)

Q: And this phrase turns up in many of the USHMM projects including this one, but does not make any sense, as I have pointed out several times before on other projects: "the goal is to capture information about the people for whom the document is about". The word "for" needs to be removed from this. PLEASE could this be corrected for once and for all and not be used incorrectly in future project instructions? --Katerimmer (talk) 15:55, 5 August 2016 (MDT)

A: Kate, we have discussed this and hope to have the for removed from future projects. Annafechter (talk) 10:58, 16 August 2016 (MDT)

Suggestions/Additions

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