Talk:World Archives Project: U.S. Southern Claims Commission, Disallowed and Barred Claims, 1871-1880
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Extra Keying Helps
Common Keying Errors Found by Reviewers
Questions and Answers
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Q: I have a last page of testimony of a witness with a piece of information (age of witness) and a different spelling of the witness' name that would have been keyed if it were the first page of testimony. I am wondering how I should list the image. I could list it as a Witness Other and not key the age, yet capture the alternate spelling. I could list it as a Cover Page and not capture either. I could list it as a First Page, which would be incorrect yet capture both the alternate spelling and the witness' age. Which would be the best to do? Also posted Q in message boards. --Mabnightowl (talk) 11:19, 13 October 2015 (CDT)
- A: Is the alternate spelling in the signature? If so this record should be classified as a Cover page, if not it could be a Witness Other form type. Annafechter (talk) 11:20, 15 October 2015 (MDT)
Q: If the current residence and the residence at the time of the claim are both given, but are different, which one do we key? (And shouldn't this be part of the instructions for this field?) --Collier Smith 19:53, 10 February 2014 (UTC)
- A: Key the residence that corresponds to the date on the record, generally this will be the current residence. We have updated the field helps to reflect this instruction. Annafechter 17:15, 13 February 2014 (UTC)
Q: I have found 2 images with affidavits dated 1866 and 1867. The instructions and field help say dates must be between 1870 and 1890. Shouldn't I key as seen, and shouldn't the instructions and help be changed to conform with reality? --Collier Smith 20:46, 10 February 2014 (UTC)
- A: There are sometimes records found that are not within the dates we had thought. These records should still be keyed and we will adjust the dates on the title as part of processing the data after keying and review are complete. Annafechter 15:13, 13 February 2014 (UTC)
Q: If witness's names are repeated on more than one image in a set should they still be keyed in? Sometimes they are shown on more than one of the five types of forms. I have been keying them in, as shown on each form, sometimes with a slightly different spelling.
- A: Yes, you should index each image separately, so you would key them again on each image where they appear, unless it is actually a duplicate image in which case you would mark it as such. --Katerimmer 09:43, 13 August 2013 (UTC)
Q: If there are two names on an application, for example, it looks like a claimant making a claim for a deceased relative maybe? If so , which name should we put as claimant? thanks!
- A: If two individuals are listed as claimants they should each be keyed on a separate record.
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On the section describing how to key "Witness Names Other," shouldn't there be a notation clearly stating we aren't capturing/keying the names of the claimants? As it is, it reads, "Claimant or Witness State whether the individual keyed is the claimant or the witness." Shouldn't it read more like, "Please mark 'witness' and key only witness' names" or something close to that?