Talk:World Archives Project: U.S., Quaker Colleges Alumni Directories and Yearbooks, 1911-1937

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Revision as of 04:43, 29 May 2013 by Lipeters (talk | contribs) (Common Keying Errors Found by Reviewers)
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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Content notes

The database contains images from years prior to 1911 and post 1937. They are to be keyed.

Extra Keying Helps

"Rose Poly" is an abbreviation for Rose Polytechnic Institute and is not a name of a person.

Common Keying Errors Found by Reviewers

Examples of Alumni Directory that are not shown in the samples, but seen frequently -

Henley, Judith Helen Weston '40 ..... [Howard Earle '39] should be keyed as:
Given - Judith Helen Weston Surname - Henley
Spouse Given - Howard Earle Surname - Henley

Henley, Howard Earle '39 ..... [Judith Helen Weston '40] should be keyed as:
Given - Howard Earle Surname - Henley
Spouse Given - Judith Helen Spouse Surname - Weston

Weston, Judith Helen '40 see Judith Helen Weston Henley should be keyed as:
Given - Judith Helen Surname - Weston
Spouse Surname - Henley

Herington, Martha Lettie Krapp '48 ..... [Frederick George] should be keyed as:
Given - Martha Lettie Krapp Surname - Herington
Spouse Given - Frederick George Spouse Surname - Herington

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.


Q: The residence is listed as, "R 2 Bx 73 W Baden 47469." I looked it up and found that 47469 is the zip code for West Baden Springs, IN. Should I key it as West Baden Springs, IN even though it doesn't really list that? Thanks! --Amanda Payne - Professional Family Trees 18:35, 21 April 2013 (UTC)

A: The residence city would be "W Baden". The state would not be listed. --Paulmd199 18:46, 21 April 2013 (UTC)

Q: Do we key names in advertisements? For example, the Proprietor's name? Or when a proper name is part of the name of a business? For example, The Geo. Brehm Co.

A: No, do not key names from advertisements or business names. Only key the names of students and faculty/staff.Annafechter 02:57, 31 March 2013 (UTC)

Q: Should we key the Artist who drew the cartoons? In yearbooks, quite often these are created by students.

A: I think so. --Paulmd199 16:36, 30 March 2013 (UTC)

Q:  the pages I'm working on are for various clubs and groups - at the top of the page is a photo with a caption below of their surnames, then below that is a list of officers with complete names.  Do I key in the surnames of those in the photo who are NOT officers or just those for whom there are full names?

A Key all names, but if the same people are referenced in the picture and in the list of officers key them only once. The project instructions state, "If a name appears more than once on the image, and all information is the exact same, key this name only once. If the information differs for identical names, key them as two separate records." Annafechter 02:57, 31 March 2013 (UTC)

Q: Should we enter nicknames (which appear in quotations) as the Given name if none other provided? For example, "Ellie" Woods.

A: In the absence of the true name, I think it will be acceptable to use the nickname. --Paulmd199 16:36, 30 March 2013 (UTC) Agreed. Annafechter 02:57, 31 March 2013(UTC)

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Q: Should we enter names of students from other colleges? For example, it is listing the track record holders and has their school in brackets beside their name - "Conrad (Earlham), Blair (Wasbash)" So do we enter both "Conrad" and "Blair", even though Blair is from Wabash College?

A Yes, I believe you would enter both. SlinkyM

Q: How should we key records for female students which reference their married name?  One example is "Hall, Mary '39 see Mary Jane Hall Kuethe".

A: Surname: Hall Given: Mary Jane Spouse Surname: Kuethe

Q: If a person has 2 spouses listed in directories should there be 2 individual records keyed?

Q: I am keying pages from Who's Who Among Earlhamites and have questions concerning the female names. How would I key the following entry?  The data is being keyed as Alumni Page with given name, surname(suffix and prefix also, spouse given and surname, and residence city, state.  

Reeves, Elizabeth Cox m Edward Reeves

There are no parenthesis to indicate maiden name, do I list her name as Elizabeth Cox Reeves, or Elizabeth Cox?

Q: My pages have alternate names in parens for many entries. For example, "NACE, Kathleen (Kathleen Taylor)" Should that be Given = "Kathleen Taylor" and Surname = "Nace"? Another example: "NAGY, Peter Samuel (Peter Samuel Marvanyi-Nagy)" Should I key the hyphenated Surname as given in the parens? Or just "Nagy" which seems to be his preference?

Rehling, Nellie see Thomas Does this get keyed as Nellie Rehling or Nellie Thomas?

A: Only key the primary person.See is a cross reference.

Q: Regarding the issue of how to enter foreign countries in the City/State fields,here is the response from support.

A:While the box for the State should only be filled out if it is a state or territory of the US, or was at the time, the Residence City has many foreign countries listed off in the dictionary for it, such as Canada or the Canadian Provinces and many other countries listed off, so this is where you should key in the foreign countries, or cities in those foreign countries that are named in the article. --Tim, Customer Solutions Associate,


If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when