Talk:World Archives Project: U.S., Newspaper Extractions from the Northeast, 1790-1930

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Revision as of 09:53, 8 March 2013 by Wiedwoman (talk | contribs) (Event Type)
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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

Just as an FYI I noticed on the samples that we are keying ranks on this project. -- Wiedwoman 22:09, 23 February 2013 (UTC)

Inst = current month, Ult = previous month.--Katerimmer 18:17, 26 February 2013 (UTC)


Anna said that it is ok to assume the parents and spouse surnames on this project when they are not showing.

Common Keying Errors Found by Reviewers

Location should be keyed 'as seen', which means that states are not keyed in long form, if they are abbreviated in the document

Mother or wife maiden names should be keyed whenever present.

Do not carry over information from the previous page. Treat each page as if it were a new page. This includes publication dates.

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: It was very difficult to locate this avenue to ask for specific data entry help, I would think an easier way could be found.
Keying marriage records and got to a record set where 1st record is a continuation of the previous page and is missing the publication date heading (all subsequent records appear under a centered publication date heading) I can ascertain the date of the actual wedding but without seeing the previous page it is impossible to know the publication date. Also many of the records indicate the marriage occured in "this city". I have no idea what that city it is. I have until 3/16 to enter these records but can not without instruction on how to do this properly. I would hate enter partial information when it would seem that everything needed to catalog this entry is available just not in this record set.

A: You would not key the publication date if it is not shown on that page. Also you would leave blank the city as we do not know where "this city" is. -- Wiedwoman 21:36, 7 March 2013 (UTC)

Q: What is the difference between CC and MC as related to Publication Dates?

A: These are the publication newspapers. -- Wiedwoman 21:36, 7 March 2013 (UTC)

Q:  What does the abbreviation "ult." mean in the context of these records? I looked it up on rootsweb ( and it said: The abbreviation “ult.” stands for the Latin “ultimo,” or last — a date last month, during the preceding month. The abbreviation “ult” is often found in pre-1900 correspondence and in other early sources. Should record the previous month for the event in regards to the publication date? I also ran across the abbreviation "inst." which is also listed in the table on this site as short for "instant" or this month - within the same month. Thanks, Mike --Hardcoal 23:52, 24 February 2013 (UTC)

A: Yes, ult means the previous month and inst means the current month. --Katerimmer 07:53, 25 February 2013 (UTC)

Q:  What does the abbreviation "res. of sister" mean in a death record? For example, I have one that reads "Fri 30th res. of son in law Harry M. morris, Ann R. Edwards wid H Richard G Richards, USN 81y of city." I'm not exactly sure who died. I think it is -- at the residence of Harry M. Morris, Ann R. Edwards died and she is the widow of H. Richard G. Richards. Yes? Or did both Harry M. Morris and Ann Edwards die? I'm leaning toward the former, but just wanted to check. Erika

A: Yes, res is short for residence, so it means that Ann R Edwards died at the residence of Harry M Morris, and Ann is the widow of H Richard G Richards. --Katerimmer 19:07, 22 February 2013 (UTC)
Thanks! sorry for gratuitous bolding. --Erika

Q: What is "primary person"? I am doing marriages and some times the first person listed is male and others it is female. There are no suffixes or prefixes for the second spouse, so what is the suggested correct way to enter the Mrs, Jrs etc.?

A: The primary person is the first person named in the marriage entry and so you would not key the prefixes and suffixes for their spouse, but as I understand it, there will be a matching entry on another page where the spouse is the primary person, so their prefixes and suffixes will be keyed in that entry. --Katerimmer 19:11, 22 February 2013 (UTC)

Q: How far does reasonable calculation of the event date go? For instance, if the publication date is "June 2, 1804" and the event occurred on "Sunday," a quick search for an 1804 calendar will inform you that June 2 was a Saturday and the preceding Sunday was May 27, 1804. So, should this inference be made or not?

A: I'm sure that WAP don't intend for us to have to search for old calendars, so no, the date would not be inferred in this situation. --Katerimmer 11:02, 22 February 2013 (UTC)

Q: If a contributor has done it anyway, should the event date be blanked out in review?

Q: In marriage records, I'm looking at "Nathaniel Swift Jr." Should I infer that his father was Nathaniel Swift? I assume not because my own family is home to several instances of inherited names skipping generations and still being numbered but I thought I should still check to be sure.

A: No, you shouldn't infer this. --Katerimmer 11:02, 22 February 2013 (UTC)

Q: I am starting my first page and on the event field for "marriage", "death", or "burial" you need to F7 them as they show up red and are not accepted. I am on the vital records form and thought I read the instructions correctly. Is there another solution?

A: (from Anna) The wrong dictionary has been uploaded, the problem should be fixed soon. In the meantime you will have to f7 them. --Paulmd199 05:58, 22 February 2013 (UTC)

Q: If a listing is continued on the next page and does not have the publication date carried over do I use the Publication date from the previous page or leave it blank?

A: You would leave it blank. --Katerimmer 11:02, 22 February 2013 (UTC)

Q: I have two questions. I am working on a page and I am sure the date was entered wrong when the transcription was done ie: Tuesday July 24 is in 1849 NOT 1840 as is written. The next page, which is sequential, lists the date as 1849. Should I enter as written or correct?

A: Key as seen even if you think it is wrong. --Katerimmer 22:57, 23 February 2013 (UTC)

Next there are some entries that have the notation "4-11-9" which I thought might be DOB until I came across "43-2-12". Now I am wondering if it is age: Y-M-D. Any ideas?

A: If it's in a death record, the age is often written this way. For example, 43 years, 2 months, 12 days old. Old tombstones often have this, too.

Q: I am recording death records with a publication date of August 21, 1851. The whole record reads... At sea Aug 18, Bark Japonica, Edward Spalding 61y. Do I record " At sea", " Bark Japonica", or " Bark Japonica, At sea" for the event location? I looked up Bark Japonica and it is the name of a ship.

A: I have gotten some places of deaths occurring on ships or at sea, too. I've been leaving the field blank as it's not really a geographical location. However, I'm not sure this is correct or not. Hopefully, we'll get an official answer.

A: You should key "At Sea" since that is in the drop down menu for location

Q: I have a death record that reads ... Aug. 1, Bark Jane Williams, Samuel Hitchcock. Do I record Bark Jane as given name, Williams as the surname and the leave Samuel Hitchcock off the record since I don't know if he is a spouse, parent etc.?

A: I believe the Bark Jane Williams is really the ship Barque Jane Williams. Sometimes you'll see a name of a brig, also. So he died at sea on the barque.

Q: I am working on death records. The "DIED" column is blank for entries on the page. But the "AGE" is there, and publication date. Do I calculate the "event year"? Or do nothing.

A: If the Died column is blank for these entries you would leave the event year blank. --Katerimmer 07:54, 1 March 2013 (UTC)

Q: If the page for viewing is blank because it is the back of page, and one can view the next page with about one column of data, such as their names. So the blank is on the left, and on the right you can see about 2-3 inches of the next page with one column of names. I believe this is considered a "cover page, section header"?

A: yes it sounds like a cover page. -- Wiedwoman 03:04, 2 March 2013 (UTC)

Event Type

Q: I have been keying in death records on the set I'm doing now. If the vital record ends with "Greenwood Cemetery", should I assume the event type is "Burial"? This record does not start with "In xxx". It starts with the date, which I assume is the event date. There is a publication date above the record.

A: Yes I would key the event type as "burial". -- Wiedwoman 16:53, 8 March 2013 (UTC)

Last names of spouses

Q: I am working on death records which list the spouses last name with an initial only. Such as: Alley, Jane w/o of Richard A. Do you want me to record this as Richard A (surname left blank) or to expand it, and record it as Richard Alley?

A: Yes I would key the name as Richard A Alley. -- Wiedwoman 18:12, 23 February 2013 (UTC)

Event Location

Q: On death records a number of the location say the street address, such as 182 Church St. or 15 Vandam St. Should I key in the street address or leave blank.

A: Do not key the street address. Only key city, county, state. -- Wiedwoman 06:29, 2 March 2013 (UTC)


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