Talk:World Archives Project: U.S., Military Registers, Marines
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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)
Extra Keying Helps
Common Keying Errors Found by Reviewers
General Keying Standards
How should dates be entered?
If the DAY appears as 04 on the record the day should be entered as 4.
Please do not add leading zeros to single digit DAYS.
Don't enter a new section when a different 'year group' or 'rank / job title' changes
Don't enter blank records when blank lines are seen.
'Index to Names' pages are Form type 'Cover Pages', not 'Military Register'
Please be careful and choose the latest or most recent military date out of all of the military dates listed.
Questions and Answers
If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.
Q: Following some of the names, is the word "att". Should this be ignored, or considered a suffix?
- A: Yes I would key att as a suffix. I assume it stands for attorney-at-law.
Q: Do I use "Date of Temporary Rank" over "Date of Rank" when that date is the latest?
A: I have been keying the latest date on the page since the instructions say it's not limited to the examples given.
Q: I am working on records that the first name has Date of Temp Rank as 1 May 43, each name below has a "do". Am I to put this 1 May 43 into each of the others or the actual listed, latest date? They all have a date for entry in 41. As of now, I am putting the 1 May 43 in each name and hoping I have not messed this up!
A: Yes the general instructions say that you should not key quotes/dittos etc, you should actually copy the date from above it is referring to.
Q: I am keying entries where the name suffix is "3d" instead of "III". Do I key as seen?
- A: yes, key 3d as suffix and f7 to accept ti.
Q: if the index of names also has pay entry base dates on it, do we still mark it as a cover page?
Q: Is the "date of entry" a military date or just the date the record was entered?
Q: The image I have appears to be the 2nd page of a 2 page image. It contains birth date and military date but no names, how should I index this?
If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.
Suggestion: In some of the images I see that the information for the record spans 2 images. Names might be on 1 page and relevant information on another. It would be good if both pages, in such a case, could be viewable. it would have to be certain that both pages were related records.
Be careful when two different centuries occur. For example, a man was born in 67, appointed in 90, date of rank 18, date of detail 21. The latest year is 21. Don't always assume the highest number for the year! Therefore, you key 21 for the military year. Think it through!