Talk:World Archives Project: U.S., Military Registers, 1862-1970 (Part 5)

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Feel free to add to or edit information in this discussion--Wiedwoman 06:47, 13 June 2014 (UTC) tab as necessary.  Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page.  (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Contents


Extra Keying Helps


Common Keying Errors Found by Reviewers


Questions and Answers

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  The drop down dictionary for military month includes the full spelling options July, January, etc. The project instructions and field helps state to use the 3-letter abbreviation. So the keyers will need to F7 each of these fields.

The previous US Military Register projects allowed for the option to key months shown as numbers 01, 11, 12 on the image as numbers. So for this version of the US Military Registers, I hope we stay consistent and use the 3-letter method for recording months and not change over as the project proceeds.

Can we get an official answer about the months, in numbers or three letter abbreviation? I think numbers are faster but only if 10, 11 and 12 are accepted without having to f7 them. Thanks

A: We have updated the dictionary- it now has only the 3 letter abbreviations. Due to complications with using the numbers in the previous project we went back to the abbreviations for this project. We have not made this change to all projects. Annafechter 20:52, 13 June 2014 (UTC)
A: Per Anna, we are to key months as 3 character abbreviations EVEN if they show the month as a number.

Q: My drop-down menu for the months doesn't show the 3-letter abbreviations and I have to F7 everything -- what a time waster and it was supposed to be fixed. Q: For review, I have a page marked Military Register Form, and it looks like a cover page to some document. It has a list of people, starting with Commander in Chief, President Jimmy Carter, then showing the names of the Defense Secretary, then Department of the Navy, etc, showing all the offices and the names of the office holders. I have a screen shot, but I don't know how to upload it. I don't think that it should be a Military Register Form. Please help. Thank you. Virginia Welker.

A: we are to key these pages when they have names listed. --Wiedwoman 06:47, 13 June 2014 (UTC)

Q: Three character abbreviations are OK with me, but 9 comes up as Sept in dictionary. Do l put Sep and F7 it or go with dictionary? Thank you

A: It will have to be f7'd until WAP corrects their mistake. --Wiedwoman 15:43, 15 June 2014 (UTC)

Q: Should names on an Index page be keyed or should the page be set as a Cover Page?

A: If it has index at the top and then names with pages numbers, it is a cover page. --Wiedwoman 15:43, 15 June 2014 (UTC)

QUESTION: In keying military dates, is the DAY keyed as a single digit rather than double? (EX: 3 rather than 03; 9 rather than 09.)

     A: If the DAY appears as 04 on the record the date should be entered as 4. This is discussed in the General Keying Standards and the project forum as well.

   Q: Thank you. I was just making absolutely sure that the rule applied to military dates.

Suggestions/Additions

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