Talk:World Archives Project: U.S., Military Registers, 1862-1970 (Part 5)

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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page.  (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

Common Keying Errors Found by Reviewers

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: I've noticed that when I type "Oneill", it appears as an error, even though that's how it appears in the military record. However,"O'Neill" with the apostrophe appears in the drop down menu. Should I use that instead or type all of the entries without the apostrophe?

A: Key the name as seen. If there is no apostrophe, do not key one. If the name is not in the dictionary, f7 to accept your keyed entry. --Wiedwoman 17:59, 17 January 2015 (UTC)

Q: I am coming across the year in the military service date and also in the birth year that is listed as a single digit. Sometimes it is listed as though a 0 might go in front of the digit and sometimes behind. (Example: 2 with a blank space after or a blank space followed by a 2). Just key either as a single digit?

A: Years should be keyed with at least 2 digits. If there is not a 0 before the year, such as 2, it should be keyed as 02. --Wiedwoman 03:28, 24 November 2014 (UTC)

Q: The previous US Military Register projects allowed for the option to key months shown as numbers 01, 11, 12 on the image as numbers. So for this version of the US Military Registers, I hope we stay consistent and use the 3-letter method for recording months and not change over as the project proceeds.

A: We are using the abbreviations in the dictionary. The one month that can cause issues is September - whether the keyer enters Sep or Sept they should both be accepted.

Q: :Can we get an official answer about the months, in numbers or three letter abbreviation? I think numbers are faster but only if 10, 11 and 12 are accepted without having to f7 them. Thanks

A: We have updated the dictionary- it now has only the 3 letter abbreviations. Due to complications with using the numbers in the previous project we went back to the abbreviations for this project. We have not made this change to all projects. Annafechter 20:52, 13 June 2014 (UTC)
A: Per Anna, we are to key months as 3 character abbreviations EVEN if they show the month as a number.

Q: My drop-down menu for the months doesn't show the 3-letter abbreviations and I have to F7 everything -- what a time waster and it was supposed to be fixed. Q: For review, I have a page marked Military Register Form, and it looks like a cover page to some document. It has a list of people, starting with Commander in Chief, President Jimmy Carter, then showing the names of the Defense Secretary, then Department of the Navy, etc, showing all the offices and the names of the office holders. I have a screen shot, but I don't know how to upload it. I don't think that it should be a Military Register Form. Please help. Thank you. Virginia Welker.

A: we are to key these pages when they have names listed. --Wiedwoman 06:47, 13 June 2014 (UTC)

Q: Three character abbreviations are OK with me, but 9 comes up as Sept in dictionary. Do l put Sep and F7 it or go with dictionary? Thank you

A: It will have to be f7'd until WAP corrects their mistake. --Wiedwoman 15:43, 15 June 2014 (UTC)

Q: Should names on an Index page be keyed or should the page be set as a Cover Page?

A: If it has index at the top and then names with pages numbers, it is a cover page. --Wiedwoman 15:43, 15 June 2014 (UTC)

Q: In keying military dates, is the DAY keyed as a single digit rather than double? (EX: 3 rather than 03; 9 rather than 09.)

A: If the DAY appears as 04 on the record the date should be entered as 4. This is discussed in the General Keying Standards and the project forum as well.
Thank you. I was just making absolutely sure that the rule applied to military dates.

Q: I have name listed as: Medler Donald Patri or do I key it as: Medler Donald Patri, middle name as written or Medler Donald Patrick, fill in blanks and write middle name or Medler Donald P, abbreviate middle name

A: Key as seen, Medler Donald Patri --Wiedwoman 01:53, 5 September 2014 (UTC)

Q: I have a registry to key that has a date header. Some of the entries have military dates of precedence, while others have only a month and year birthdate but no military date. Would it be appropriate to use the date header as a military date for those without one, and the date of precedence for those with one? The directives state when multiple dates appear for an individual, to use most recent date. Though some do have a military date, the header is the most recent date. Should that date be used for all entries instead? I want to be sure that I am understanding the guidelines so the most accurate information is reflected in my entries. Thank you!


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