Talk:World Archives Project: U.S., 1928 Baker Roll and Records, Eastern Cherokee Enrolling Commission, 1924-1929

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<span style="color:orange">'''Feel free to add to or edit information in this discussion tab as necessary.  Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page.  (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)'''</span>
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<span style="color: orange;">'''Feel free to add to or edit information in this discussion tab as necessary.  Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page.  (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)'''</span> __TOC__  
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== Extra Keying Helps==
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== Extra Keying Helps ==
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== Common Keying Errors Found by Reviewers ==
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<br>
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== Common Keying Errors Found by Reviewers ==
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<br>  
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== Questions and Answers  ==
== Questions and Answers  ==
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<span style="color: orange;"> '''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''</span>'''<br><br>'''  
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<span style="color: orange;"> '''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''</span>'''<br>You state do not&nbsp;key "county" in residence field.&nbsp; Does this mean when a&nbsp;record states&nbsp;"Fannin&nbsp;County, Tennessee" the proper keying would be "Fannin, Tennessee" or just "Tennessee" for residence?<br>'''&nbsp;
'''I just tried this project as it seems very interesting. On the first image set that I downloaded the first four images were "additional application pages" but the fifth image was a letter&nbsp;from the commission rejecting the applicaton. How should this image be classified.&nbsp;'''  
'''I just tried this project as it seems very interesting. On the first image set that I downloaded the first four images were "additional application pages" but the fifth image was a letter&nbsp;from the commission rejecting the applicaton. How should this image be classified.&nbsp;'''  
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:'''A:''' In cases where there are multiple residence locations listed enter the last residence in the list. It should be noted that counties are not keyed in either of the fields labeled Residence. --[[User:Paulmd199|Paulmd199]] 00:49, 21 September 2012 (UTC)
:'''A:''' In cases where there are multiple residence locations listed enter the last residence in the list. It should be noted that counties are not keyed in either of the fields labeled Residence. --[[User:Paulmd199|Paulmd199]] 00:49, 21 September 2012 (UTC)
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Q:&nbsp; How should the Instructions pages be classified?&nbsp; Image with no Data or Cover Page?
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Q:&nbsp; How should the Instructions pages be classified?&nbsp; Image with no Data or Cover Page?  
:'''A:''' These are cover pages. --[[User:Paulmd199|Paulmd199]] 03:36, 20 September 2012 (UTC)
:'''A:''' These are cover pages. --[[User:Paulmd199|Paulmd199]] 03:36, 20 September 2012 (UTC)
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Q:&nbsp; Should all handwritten pages, as well as Rejection letters, Hearings, Appeals, envelopes, Letters to and from Cherokee Agency and Dept of Interior be classified as Cover Page?
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Q:&nbsp; Should all handwritten pages, as well as Rejection letters, Hearings, Appeals, envelopes, Letters to and from Cherokee Agency and Dept of Interior be classified as Cover Page?  
:'''A:''' These are cover pages. --[[User:Paulmd199|Paulmd199]] 03:36, 20 September 2012 (UTC)
:'''A:''' These are cover pages. --[[User:Paulmd199|Paulmd199]] 03:36, 20 September 2012 (UTC)
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Q: When Application Pg 3 has no names to be entered, should it be classified as Cover Page?
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Q: When Application Pg 3 has no names to be entered, should it be classified as Cover Page?  
:'''A:''' These are cover pages. --[[User:Paulmd199|Paulmd199]] 03:36, 20 September 2012 (UTC)
:'''A:''' These are cover pages. --[[User:Paulmd199|Paulmd199]] 03:36, 20 September 2012 (UTC)
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Q:&nbsp; When birthplace has a County name, not a town, should the word 'Co' or 'County' be entered, depending on how it was written or should the County wording be left off?&nbsp; Should the state be included with the birthplace when it is written on the application or should only the town / country be entered?
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Q:&nbsp; When birthplace has a County name, not a town, should the word 'Co' or 'County' be entered, depending on how it was written or should the County wording be left off?&nbsp; Should the state be included with the birthplace when it is written on the application or should only the town / country be entered?  
:'''A:''' Yes, you will include the state. Since the directions state key as seen, you will also enter the word County or co, as appropriate. It should be noted that counties are not keyed in the Residence fields. --[[User:Paulmd199|Paulmd199]] 03:43, 20 September 2012 (UTC)
:'''A:''' Yes, you will include the state. Since the directions state key as seen, you will also enter the word County or co, as appropriate. It should be noted that counties are not keyed in the Residence fields. --[[User:Paulmd199|Paulmd199]] 03:43, 20 September 2012 (UTC)
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:'''A:''' We are not keying that info. I will see if wap wants to make a new sample image. --[[User:Paulmd199|Paulmd199]] 03:36, 20 September 2012 (UTC)
:'''A:''' We are not keying that info. I will see if wap wants to make a new sample image. --[[User:Paulmd199|Paulmd199]] 03:36, 20 September 2012 (UTC)
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Q: Should the residence listed on Page 1 for the applicant be also used for the minor children listed? Should the residence listed on the last page of the application for the minor children also be used for the applicant on the last page?
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Q: Should the residence listed on Page 1 for the applicant be also used for the minor children listed? Should the residence listed on the last page of the application for the minor children also be used for the applicant on the last page?  
:'''A:''' We don't want to automatically infer that the children live in the same place as the Applicant unless there is language in the record actually stating so. --[[User:Paulmd199|Paulmd199]] 00:49, 21 September 2012 (UTC)
:'''A:''' We don't want to automatically infer that the children live in the same place as the Applicant unless there is language in the record actually stating so. --[[User:Paulmd199|Paulmd199]] 00:49, 21 September 2012 (UTC)

Revision as of 15:38, 25 September 2012

Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Contents


Extra Keying Helps


Common Keying Errors Found by Reviewers


Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.
You state do not key "county" in residence field.  Does this mean when a record states "Fannin County, Tennessee" the proper keying would be "Fannin, Tennessee" or just "Tennessee" for residence?
 

I just tried this project as it seems very interesting. On the first image set that I downloaded the first four images were "additional application pages" but the fifth image was a letter from the commission rejecting the applicaton. How should this image be classified. 

A: Key as "Cover Page, Section Header, etc". --Katerimmer 18:09, 1 September 2012 (UTC)

Q: If it is not clear where the residence is because the records states, "lived in county ABC for 5 years and county DEF for 2 years". what should we key?

A: In cases where there are multiple residence locations listed enter the last residence in the list. It should be noted that counties are not keyed in either of the fields labeled Residence. --Paulmd199 00:49, 21 September 2012 (UTC)

Q:  How should the Instructions pages be classified?  Image with no Data or Cover Page?

A: These are cover pages. --Paulmd199 03:36, 20 September 2012 (UTC)

Q:  Should all handwritten pages, as well as Rejection letters, Hearings, Appeals, envelopes, Letters to and from Cherokee Agency and Dept of Interior be classified as Cover Page?

A: These are cover pages. --Paulmd199 03:36, 20 September 2012 (UTC)

Q: When Application Pg 3 has no names to be entered, should it be classified as Cover Page?

A: These are cover pages. --Paulmd199 03:36, 20 September 2012 (UTC)

Q:  When birthplace has a County name, not a town, should the word 'Co' or 'County' be entered, depending on how it was written or should the County wording be left off?  Should the state be included with the birthplace when it is written on the application or should only the town / country be entered?

A: Yes, you will include the state. Since the directions state key as seen, you will also enter the word County or co, as appropriate. It should be noted that counties are not keyed in the Residence fields. --Paulmd199 03:43, 20 September 2012 (UTC)

Q: Sample document for Application Pg 1 shows the Application ID coded, as if it should be entered, but there is no field to enter that info.  Should that field be included in the Form fields?

A: We are not keying that info. I will see if wap wants to make a new sample image. --Paulmd199 03:36, 20 September 2012 (UTC)

Q: Should the residence listed on Page 1 for the applicant be also used for the minor children listed? Should the residence listed on the last page of the application for the minor children also be used for the applicant on the last page?

A: We don't want to automatically infer that the children live in the same place as the Applicant unless there is language in the record actually stating so. --Paulmd199 00:49, 21 September 2012 (UTC)

Suggestions/Additions

If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

It took me a long time to find one answer that I had about the Baker Roll Appendix pages that I have seen.  They only have a 2 column list of names with an ID only.  These are supposed to be marked as 'Image with no Data'.  Hope this helps others when these forms are seen.   -  Linda

I recently found that the Applicant Name is handwritten on Application Page 1,  going down on the right margin near the top of the form.  - Linda

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