Talk:World Archives Project: The Complete Book of Emigrants in Bondage, 1614-1775

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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the World Archives Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

Common Keying Errors Found by Reviewers

Do not expand place names. Key as seen. The Abbr. list is only there to help decide what the abbr. mean and which field to fill.--Elisabeth power (talk) 02:21, 3 April 2016 (MDT)

Please do not mark fields blank (Cntl+B) unless a required field (Surname or Given)must be left blank. It is a waste of your key strokes and makes reviewing difficult. --Rhmaynard (talk) 16:23, 10 April 2016 (MDT)

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: The instructions for Ship say to use the dictionary provided for assistance, but there is no dictionary for this field. Should there be one? --Katerimmer (talk) 01:33, 29 March 2016 (MDT)

A: We have updated the instructions. There was a dictionary but in testing we decided that it wasn't specific enough and was more of a nuisance. Sorry... Annafechter (talk) 15:42, 29 March 2016 (MDT)

Q: When more than one ship is listed, e.g. "Speedwell or Mediterranean", do we key both or just the first?--Mtoiaivao (talk) 18:41, 29 March 2016 (MDT)

A: Key both separated by a comma. Seanbmc (talk) 19:19, 31 March 2016 (MDT)

Q: When a name is immediately followed by a date in parentheses, e.g. "Boys, John (1673)", and there are no other dates in the entry, do we key the given date somewhere or ignore it?--Mtoiaivao (talk) 18:41, 29 March 2016 (MDT)

A: Please ignore this date. Seanbmc (talk) 19:19, 31 March 2016 (MDT)

Q: When keying the county where sentenced and the arrival place, are we keying the abbreviation given on the record or the spelled-out value?--Mtoiaivao (talk) 18:41, 29 March 2016 (MDT)

A: The instructions say to key "as seen". --Katerimmer (talk) 01:55, 30 March 2016 (MDT)

Q1: Can place names after an "R" be keyed in arrival place? e.g. "R for Barbados or Jamaica".--Mtoiaivao (talk) 18:55, 29 March 2016 (MDT)

Q2: Are we keying dates after an "R" into sentence month and year? See project instructions, record image sample #3.--Mtoiaivao (talk) 19:15, 29 March 2016 (MDT)

Q3: When it says "key every name you encounter", does that include names that turn up in someone else's entry? e.g. "Blisse, William. R 10 yrs Lent 1655 to be T by Thomas Vincent & Samuel Highland. Sy."--Mtoiaivao (talk) 20:36, 29 March 2016 (MDT)

Q4: Where do you put the date when it appears like this?: "S & TB to Va Apr 1764." I put it under arrival date because it came after the arrival place. Sorry for all the questions.--Mtoiaivao (talk) 20:47, 29 March 2016 (MDT)

A to Q1: R stands for reprieved. That means the sentence has been changed. Enter the date into the sentence field, but Barbados into the Arrival place, because that is where the prisoner is sent to.

A to Q2 key according to instructions.

A to Q3 we do not key the name of the transporter.

a TO Q4 enter it twice, once into the sentence field and one into the transported field, because the prisoner is taken straight to the ship after sentencing.--Elisabeth power (talk) 11:53, 30 March 2016 (MDT)

Thanks for all the answers! One more question ...

Q: When there is both an S and an R date, which is preferred? e.g. "S s horse Summer 1726 R 14 yrs Lent 1729."--Mtoiaivao (talk) 18:34, 30 March 2016 (MDT)

A: Key the S, or sentencing date. Thank you. Seanbmc (talk) 19:19, 31 March 2016 (MDT)

Q: The abbreviation "LM" appears as the county where sentenced, but I do not see "LM" on the abbreviation list. "Tanner, Tobias. S Jan T Feb 1719 Worcester LC Md Jun 1719. LM." What should be entered for the county?
A: leave it blank.--Elisabeth power (talk) 07:36, 3 April 2016 (MDT)

Q: I have an entry that includes an S date, R date, and another S date. Which dates should I use and should there be more than one entry to capture both S dates? --Rhmaynard (talk) 09:20, 2 April 2016 (MDT)
A: use the first sentence date.--Elisabeth power (talk) 07:36, 3 April 2016 (MDT)

Q: When there is more than one alias given, should you enter just the first one? Or, should you enter all that appear?
A: yes just enter the first one. That is what the Keyeing Standards say.--Elisabeth power (talk) 07:36, 3 April 2016 (MDT)

A: Please consult the wiki examples and the keying standards. --Elisabeth power (talk) 15:10, 2 April 2016 (MDT)

Q: When there are 2 or more dates, which should we use? Ex: "Swingley, John of Hemel Hempstead. R for Barbados Jly 1677, 1678, 1679. Ht"
A: The first date. In this case it is the sentencing field.--Elisabeth power (talk) 05:12, 4 April 2016 (MDT)

Q: When there is "Man. See Mann" how do we process it? I have been putting in the surname, and then the 2nd name under Alias surname.

A That would be correct. --Rhmaynard (talk) 08:34, 12 April 2016 (MDT)

Q: "R Sep 1671 AT Jly 1672 M" Since AT means awaiting transport, did they really depart or should date be ignored? Marnweeks1 (talk) 18:12, 11 April 2016 (MDT) Marnweeks1
Bold text AT key into the transportation field. --Elisabeth power (talk) 02:16, 16 April 2016 (MDT)

Q: "TB to Md Aug 1724 T Forward   LC Annapolis Jun 1725" Arrival place keyed how? Ignore "Md"? Marnweeks1 (talk) 16:59, 11 April 2016 (MDT) Marnweeks1 <br< A: Ignore Md --Elisabeth power (talk) 02:19, 16 April 2016 (MDT)

Q: "S Jun-Dec 1738 T Jan 1739" Key sentencing date as given, two month range? Marnweeks1 (talk) 15:51, 11 April 2016 (MDT) Marnweeks1
A: Yes. see example --Elisabeth power (talk) 02:16, 16 April 2016 (MDT)

Q: "S Sep T Dec 1769" Key "1769" as sentencing year as well, or leave sentencing year blank? Marnweeks1 (talk) 15:51, 11 April 2016 (MDT) Marnweeks1
A: skey as seen. If it is not on the record, do not key it. --Elisabeth power (talk) 02:16, 16 April 2016 (MDT)

Q: When destination is two places separated by "or" such as "Barbados or Jamaica," how is this keyed? Marnweeks1 (talk) 22:00, 9 April 2016 (MDT) marnweeks1
A: as Sean said in an earlier post key both places separated by a comma. --Elisabeth power (talk) 02:16, 16 April 2016 (MDT)

Has Sean definitely said this about place names, or just about ships, please, Elisabeth? --Katerimmer (talk) 06:45, 16 April 2016 (MDT)
Sean's post above said this about ships and I assume it applies to place names too.--Elisabeth power (talk) 15:42, 16 April 2016 (MDT)

Thanks for the clarification, Elisabeth. I doubt that the same rule applies to place names because a comma is usually used to separate multiple levels of place name (e.g. city, county, country) rather than two different locations. --Katerimmer (talk) 16:35, 16 April 2016 (MDT)

Q: I have a record with two S and TB dates as the person was 'found at large' after the first TB sentence. First dates are 1740 second 1742. Are two records keyed to cover both sentences or do we key only one year, if one year is keyed should it be the first sentence in 1740 or the second S, R & TB in 1742?

A: Just one record, and the first year should be used. --Katerimmer (talk) 05:06, 24 April 2016 (MDT)


If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.