Talk:World Archives Project: Texas, Convict Ledgers and Conduct Registries, 1849-1970

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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

Common Keying Errors Found by Reviewers

Please key ALIASES with the prisoner number and name (on same line, usually above the prisoner name). Some keyers are assigning to the name on the line above the alias.

Please do not key TRANSIENT. Just leave that field empty.
Residences should be keyed as seen. If city and state are shown, they should be keyed as seen with a comma to separate them.

One keyer omitted the "Texas" when it was shown as part of the residence.

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made

Q: Quick question about this new database. I'm keying in the names and have come across one with 2 aliases. Each keyed record includes a field for one alias per prisoner. Would I repeat all the prisoner information on a second line so I can enter the second alias? Thanks in advance for any help.

A: I would key only the first alias you come to and ignore any others since there is only one field for aliases. This is the usual case in other projects as well. (No second line)

Will do. Thanks!

Q:With regard to Place of Residence, some records have the state listed above the city and some have the city listed above or to the left of the state. For all of these, I've been keying them as "city, state". Is this correct? Or should I key the first group as "state, city"?

A: If both the city and state are listed in the Residence column key them as [city], [state]. Annafechter 05:09, 11 October 2012 (UTC)

Q: I have come across two entries that have "Transient" in the Place of Residence.  Am I to key as seen even though this is not a city, or leave the residence field blank since they evidently did not have a residence?

A: No, only key a geographic location, city, county, etc, in the residence field. If there isn't a location present leave the field empty.

Q: A convict has the words "Ex c/o #7429 Ambrose Crockett" above his name in the list. The convict's name for this incarceration is Andrew Crockett. I've gathered from other notes that "Ex c/o" probably means "Ex-convict number." I would interpret Ambrose Crockett as an alias for Andrew Crockett. Does this make sense?  or should I only key an alias that is labeled "alias?" - Brenda Cummings

A: We have seen many instances where the alias is listed above the name - in this case, without seeing the image, I would say yes, key Ambrose as an Alias Given Name.

Q: In some records, under the convict name  is a line " and Another Name".  What is the status of this name?  It does not say alias, but should it be keyed as such?

A: Yes, it should be keyed as an alias. Other names the person used should be recorded, regardless of whether the term "alias" "AKA" or another phrase is used to describe them. Only key the first alias listed in case of multiples. --Paulmd199 21:39, 4 December 2012 (UTC)


If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.