Talk:World Archives Project: Subject Index to Correspondence and Case Files of the Immigration and Naturalization Service, 1903-1952 - Revision history

Bigbears6 at 02:49, 24 August 2011

Bigbears6 — Wed, 24 Aug 2011 02:49:00 GMT

← Older revision		Revision as of 02:49, 24 August 2011
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	QUESTION:  What are the rules in this project for punctuation? No periods/full stops, I presume, but what about the other punctuation?		QUESTION:  What are the rules in this project for punctuation? No periods/full stops, I presume, but what about the other punctuation?

-	A: You are correct about there being absolutely NO periods/full stops. Other punctuation is almost always keyed unless it is at the end of a subject. For example "MERCHANDISE -" would be keyed as "Merchandise". No all capital letters and no hyphen at the end. Hope this helps!--[[User:Bigbears6\|Bigbears6]] 02:48, 24 August 2011 (UTC)	+	A: You are correct about there being absolutely NO periods/full stops. Other punctuation is almost always keyed unless it is at the end of a subject. For example "MERCHANDISE -" would be keyed as "Merchandise". No all capital letters and no hyphen at the end. Hope this helps!--[[User:Bigbears6\|Bigbears6]] 02:48, 24 August 2011 (UTC)P.S. Ampersands (&) are keyed as the word "and".

Bigbears6 at 02:48, 24 August 2011

Bigbears6 — Wed, 24 Aug 2011 02:48:01 GMT

← Older revision		Revision as of 02:48, 24 August 2011
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	QUESTION:  What are the rules in this project for punctuation? No periods/full stops, I presume, but what about the other punctuation?		QUESTION:  What are the rules in this project for punctuation? No periods/full stops, I presume, but what about the other punctuation?
		+
		+	A: You are correct about there being absolutely NO periods/full stops. Other punctuation is almost always keyed unless it is at the end of a subject. For example "MERCHANDISE -" would be keyed as "Merchandise". No all capital letters and no hyphen at the end. Hope this helps!--[[User:Bigbears6\|Bigbears6]] 02:48, 24 August 2011 (UTC)

Tobykittie: /* Questions and Answers */

Tobykittie — Tue, 23 Aug 2011 23:03:19 GMT

Questions and Answers

Show changes

Annafechter: /* Questions and Answers */

Annafechter — Tue, 23 Aug 2011 21:24:01 GMT

Questions and Answers

← Older revision		Revision as of 21:24, 23 August 2011
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	'''Question''': Mexican naming conventions - some help please? am just starting as a new keyer today and am unfamiliar with Mexican naming conventions. The subjects in my image set all have typically 3 word names, while some are even longer eg. Gilberto A. Del Pozo Y Elissague. My question is which bit goes in Given Name field and which bit goes in Surname? My guess for a 3 word name eg Jesus Gutierrez Lugo, would be "Jesus" in the Given name field and "Gutierrez Lugo" in the Surname field and would follow the same logic for the longer ones, but this may be very wrong, so would appreicate some guidance on this! thanks!		'''Question''': Mexican naming conventions - some help please? am just starting as a new keyer today and am unfamiliar with Mexican naming conventions. The subjects in my image set all have typically 3 word names, while some are even longer eg. Gilberto A. Del Pozo Y Elissague. My question is which bit goes in Given Name field and which bit goes in Surname? My guess for a 3 word name eg Jesus Gutierrez Lugo, would be "Jesus" in the Given name field and "Gutierrez Lugo" in the Surname field and would follow the same logic for the longer ones, but this may be very wrong, so would appreicate some guidance on this! thanks!

-	'''Answer''':	+	'''Answer''': For Hispanic names if it includes "Del" you should enter the names before "Del" in the Given Name field and the names starting with "Del" in the Surname field. The example given would be keyed like this:
-		+	<br>
-		+	:Given Name: Gilberto A <br>
-		+	:Surname: Del Pozo Y Elissague
		+	<br>
		+	In the second example, which does not include "Del" it would be keyed like this:
		+	<br>
		+	:Given Name: Jesus Gutierrez
		+	:Surname: Lugo
		+	<br>[[User:Annafechter\|Annafechter]] 21:24, 23 August 2011 (UTC)
		+	<br><br>

	'''Question''':  In the Keying Tool, I have not found a way to move down the screen to the Records.  I got the Header field filled in with the location on the first data card, the field titles are at the bottom of the screen but there is no way to scroll down to the first record line.<br>		'''Question''':  In the Keying Tool, I have not found a way to move down the screen to the Records.  I got the Header field filled in with the location on the first data card, the field titles are at the bottom of the screen but there is no way to scroll down to the first record line.<br>
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	'''Question''': I am a new keyer and I find the help to be somewhat disorganized and I keep finding new places to look. I can see from this area I have been making the error of converting 2 digit dates to 4 digits because this was in the keying standards but is project specific to this one? I wonder why the Sen for Senator is accepted but Cong for Congressman is not? Is there a way for you to add this. I do know I can accept all instances on the same card but I have had more Cong than Sen and it is annoying. Thank you.		'''Question''': I am a new keyer and I find the help to be somewhat disorganized and I keep finding new places to look. I can see from this area I have been making the error of converting 2 digit dates to 4 digits because this was in the keying standards but is project specific to this one? I wonder why the Sen for Senator is accepted but Cong for Congressman is not? Is there a way for you to add this. I do know I can accept all instances on the same card but I have had more Cong than Sen and it is annoying. Thank you.

-	'''Answer''':	+	'''Answer''': The suggested entries, or drop down menu, is not comprehensive - when abbreviations are used key them as they are on the record. Do not expand abbreviated words - whether they are names or other words. ''Sen could be referring to Senior not Senator...''


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	'''Question''': I am another new keyer. I am looking at cards that appear to relate to fines assessed by INS. I have 3 questions: (1) Is the fine title and/or number the subject? It appears on either the upper left or the right upper. (2) Is the fine number the INS Reference number? Again, it appears on either the upper right or left corner, not in a LH column. If not, then INS number must be blank? (3) There are several dates associated with the same fine - e.g. date of incident, date notice served, what appears to be date closed (bottom). Which date(s) should be entered?		'''Question''': I am another new keyer. I am looking at cards that appear to relate to fines assessed by INS. I have 3 questions: (1) Is the fine title and/or number the subject? It appears on either the upper left or the right upper. (2) Is the fine number the INS Reference number? Again, it appears on either the upper right or left corner, not in a LH column. If not, then INS number must be blank? (3) There are several dates associated with the same fine - e.g. date of incident, date notice served, what appears to be date closed (bottom). Which date(s) should be entered?

-	'''Answer''':	+	'''Answer''': 1. Yes, key the text at the top of the card in the Subject field.
-		+	<br>
-		+	2. If there is not an INS Case file number listed on the left side of the card do not enter anything in the Number field. You would enter the Fine number, or any other additional numbers in the Other Reference Number field.<br>
-		+	3. Enter the first date listed.
-		+	<br><br>
	'''Question''': There is often a date at the beginning or middle of the para that appears to refer to a circular, instruction, memo, or EVENT, like fine date. I never key these, even if there is no date at the end of the para., or the top of the card. My understanding is that the Date of Entry refers to the date of entry on the index card, not the event, circular, memo, accident, instruction, file date or item. Is this so?		'''Question''': There is often a date at the beginning or middle of the para that appears to refer to a circular, instruction, memo, or EVENT, like fine date. I never key these, even if there is no date at the end of the para., or the top of the card. My understanding is that the Date of Entry refers to the date of entry on the index card, not the event, circular, memo, accident, instruction, file date or item. Is this so?

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	Please advise.		Please advise.

-	'''Answer''':	+	'''Answer''': If there is a date listed in the record key the date - if there are multiple dates key the first date you encounter.
-		+	<br><br>
-		+
-		+

	'''Question''': If the second, third, etc. person in an entry has alternate names listed, where should we key these? Should we automatically start a new record so we can use the "Person #1 Alias" fields?  I have an entry in which the third of seven names is "MICHAEL (MIKE) SWIDDLE" and am not sure how to key it.		'''Question''': If the second, third, etc. person in an entry has alternate names listed, where should we key these? Should we automatically start a new record so we can use the "Person #1 Alias" fields?  I have an entry in which the third of seven names is "MICHAEL (MIKE) SWIDDLE" and am not sure how to key it.

	'''Answer''': 2nd person and ones after we disregard alias name. -- [[User:Wiedwoman\|Wiedwoman]] 01:28, 2 May 2011 (UTC)		'''Answer''': 2nd person and ones after we disregard alias name. -- [[User:Wiedwoman\|Wiedwoman]] 01:28, 2 May 2011 (UTC)
-		+	<br><br>
-		+
-		+

	'''Question''': I am confused as to why we all seem to be following the directions and asking questions but there are no responses. I wonder if part of the confusion with these records is they are all different and the arbitators are lagging behind the keyers or is it just we are new? I have found records that clearly are chronological down a card. The date in the right hand corner corresponds with the first record but I have been keying the dates if there is a few months or even 2 years later on other numbers on the page. It seems that to code them all with the same date would cause records to be missed in a search. It also seems ridiculous to key a date that is 2 years before the date it was entered because the date in the right column should be used. Perhaps this is called inference? In which case I'm not going to be very good at this. Almost every batch I've done is different, perhaps because they were done all over the country.		'''Question''': I am confused as to why we all seem to be following the directions and asking questions but there are no responses. I wonder if part of the confusion with these records is they are all different and the arbitators are lagging behind the keyers or is it just we are new? I have found records that clearly are chronological down a card. The date in the right hand corner corresponds with the first record but I have been keying the dates if there is a few months or even 2 years later on other numbers on the page. It seems that to code them all with the same date would cause records to be missed in a search. It also seems ridiculous to key a date that is 2 years before the date it was entered because the date in the right column should be used. Perhaps this is called inference? In which case I'm not going to be very good at this. Almost every batch I've done is different, perhaps because they were done all over the country.
-		+	<br>
-	'''Answer''':	+	'''Answer''': The field help states, "The Date of Entry can usually be found towards the beginning or end of the paragraph text. ..." Each entry typically has its own date - the date given in the entry should be the date used. If there isn't a date in the individual entry then look to see if there is a date in the top right hand corner.
-		+	<br>
-		+	If you encounter a card that you are unsure of how to enter the dates please post a screen shot or send a screen shot to the support team, worldarchivessupport@ancestry.com. <br><br>


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	<br>		<br>
	:''A: No, if there is nothing to enter from the record on the card do not leave a blank line - move on to the next record.''<br>		:''A: No, if there is nothing to enter from the record on the card do not leave a blank line - move on to the next record.''<br>
-	Thanks, Tom [[Image:Continuation.JPG]]	+	Thanks, Tom <br>
-		+	[[Image:Continuation.JPG]]
-	~~[[User:Annafechter\|Annafechter]] 20:40, 23 August 2011 (UTC)~~	+
-		+

	'''Question''' (regarding "Other Reference Number"): on the sample page which is used to illustrate entry date -- is the number 127 in the line: "INSTRUCTION #127..." considered an other reference number?		'''Question''' (regarding "Other Reference Number"): on the sample page which is used to illustrate entry date -- is the number 127 in the line: "INSTRUCTION #127..." considered an other reference number?

	'''Answer''': I don't consider it an "other reference number" when I'm arbitrating. I'm looking for a number I would normally see on the left hand side but written within the body of the text such as '2376-C-385856' or 'AR-3856385'.		'''Answer''': I don't consider it an "other reference number" when I'm arbitrating. I'm looking for a number I would normally see on the left hand side but written within the body of the text such as '2376-C-385856' or 'AR-3856385'.

Annafechter: /* Questions and Answers */

Annafechter — Tue, 23 Aug 2011 20:40:13 GMT

Questions and Answers

← Older revision		Revision as of 20:40, 23 August 2011
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	1. If an INS reference number is included we key that as a record, without words like "cont", whether it has any other data fields or not		1. If an INS reference number is included we key that as a record, without words like "cont", whether it has any other data fields or not
-		+	<br>
		+	:''A: Yes, you would key the reference number even if there are no individuals listed.''
		+	<br><br>
	2. If there is no INS reference number but there are one or more names in the text, we key a record with the names and a CTRL-B INS Reference number		2. If there is no INS reference number but there are one or more names in the text, we key a record with the names and a CTRL-B INS Reference number
-		+	<br>
		+	:''A: Correct, you would mark the Reference Number field "blank" (you can do this as Tom suggested by holding down the Ctrl and B buttons on your keyboard), and enter the information for the individuals listed.''
		+	<br><br>
	3. If there is no INS Reference Number or names but there is a date at the end of the text, should we key a record to capture that date? (Perhaps the post processing will combine it with the record from the card that follows, since the cards are mostly in reverse order). What if there is no date in the text but one on the top of the card?		3. If there is no INS Reference Number or names but there is a date at the end of the text, should we key a record to capture that date? (Perhaps the post processing will combine it with the record from the card that follows, since the cards are mostly in reverse order). What if there is no date in the text but one on the top of the card?
-		+	<br>
		+	:''A: No, do not enter a record if the only information you find is a date.''
		+	<br><br>
	4. Should we key a record if there is no data, just some continuation text?		4. Should we key a record if there is no data, just some continuation text?
-		+	<br>
		+	:''A: No, if there is nothing to enter from the record on the card do not leave a blank line - move on to the next record.''<br>
	Thanks, Tom [[Image:Continuation.JPG]]		Thanks, Tom [[Image:Continuation.JPG]]

-	~~'''Answer'''~~:	+	[[User:Annafechter\|Annafechter]] 20:40, 23 August 2011 (UTC)
-		+
-		+

Dhorton512: /* Questions and Answers */

Dhorton512 — Thu, 02 Jun 2011 17:32:07 GMT

Questions and Answers

← Older revision		Revision as of 17:32, 2 June 2011
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	'''Answer''':		'''Answer''':
-	Yes, the title is "Illiterates ELP". If you include El Paso, you'll assuming and we're not to assume. Key as seen.	+	Yes, the title is "Illiterates ELP". If you include El Paso, you're assuming and we're not to assume. Key as seen.

Dhorton512: /* Questions and Answers */

Dhorton512 — Thu, 02 Jun 2011 17:31:34 GMT

Questions and Answers

← Older revision		Revision as of 17:31, 2 June 2011
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	'''Answer''':		'''Answer''':
-		+	Yes, the title is "Illiterates ELP". If you include El Paso, you'll assuming and we're not to assume. Key as seen.

Jcopeland160: /* Questions and Answers */

Jcopeland160 — Thu, 02 Jun 2011 16:23:29 GMT

Questions and Answers

← Older revision		Revision as of 16:23, 2 June 2011
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	== ''Questions and Answers'' ==		== ''Questions and Answers'' ==

-	'''Question''': What is the Subject Title for this form? Is it "Illiterates"? [[Image:~~Subject Title~~.~~jpg~~]]	+	'''Question''': What is the Subject Title for this form? Is it "Illiterates"? [[Image:Subject_Title.JPG]]

	'''Answer''':		'''Answer''':

Jcopeland160: /* Questions and Answers */

Jcopeland160 — Thu, 02 Jun 2011 14:36:21 GMT

Questions and Answers

← Older revision		Revision as of 14:36, 2 June 2011
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	== ''Questions and Answers'' ==		== ''Questions and Answers'' ==

-	'''Question''': Mexican naming conventions - some help please? am just starting as a new keyer today and am unfamiliar with Mexican naming conventions. The subjects in my image set all have typically 3 word names, while some are even longer eg. Gilberto A. Del Pozo Y Elissague. My question is which bit goes in Given Name field and which bit goes in Surname? My guess for a 3 word name eg Jesus Gutierrez Lugo, would be "Jesus" in the Given name field and "Gutierrez Lugo" in the Surname field and would follow the same logic for the longer ones, but this may be very wrong, so would appreicate some guidance on this! thanks!	+	'''Question''': What is the Subject Title for this form? Is it "Illiterates"? [[Image:Subject Title.jpg]]
		+
		+	'''Answer''':
		+
		+
		+
		+
		+	'''Question''': Mexican naming conventions - some help please? am just starting as a new keyer today and am unfamiliar with Mexican naming conventions. The subjects in my image set all have typically 3 word names, while some are even longer eg. Gilberto A. Del Pozo Y Elissague. My question is which bit goes in Given Name field and which bit goes in Surname? My guess for a 3 word name eg Jesus Gutierrez Lugo, would be "Jesus" in the Given name field and "Gutierrez Lugo" in the Surname field and would follow the same logic for the longer ones, but this may be very wrong, so would appreicate some guidance on this! thanks!

	'''Answer''':		'''Answer''':
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	'''Answer''':		'''Answer''':
-


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	'''Answer''':		'''Answer''':
-


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	'''Answer''': Items for which there is no field are not indexed. Researchers will see the images. <br>[[Image:InsSample1.jpg\|thumb\|right\|400px]]		'''Answer''': Items for which there is no field are not indexed. Researchers will see the images. <br>[[Image:InsSample1.jpg\|thumb\|right\|400px]]
		+


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	'''Answer''': I recommend turning the highlighter off, it is misleading. You will want to start a new line for each paragraph. If there are more than three names in a paragraph, continue onto the next line, duplicating the ins Number. The other reference number is for a second ins number mentioned within a paragraph. See example to the right.		'''Answer''': I recommend turning the highlighter off, it is misleading. You will want to start a new line for each paragraph. If there are more than three names in a paragraph, continue onto the next line, duplicating the ins Number. The other reference number is for a second ins number mentioned within a paragraph. See example to the right.
-


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	'''Answer''':		'''Answer''':
-

Kateshort2: /* Common Keying Errors Found by Reviewers */

Kateshort2 — Sat, 28 May 2011 17:58:33 GMT

Common Keying Errors Found by Reviewers

← Older revision		Revision as of 17:58, 28 May 2011
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	<br>		<br>

-	''Questions and Answers'' ==	+	== ''Questions and Answers'' ==

	'''Question''': Mexican naming conventions - some help please? am just starting as a new keyer today and am unfamiliar with Mexican naming conventions. The subjects in my image set all have typically 3 word names, while some are even longer eg. Gilberto A. Del Pozo Y Elissague. My question is which bit goes in Given Name field and which bit goes in Surname? My guess for a 3 word name eg Jesus Gutierrez Lugo, would be "Jesus" in the Given name field and "Gutierrez Lugo" in the Surname field and would follow the same logic for the longer ones, but this may be very wrong, so would appreicate some guidance on this! thanks!		'''Question''': Mexican naming conventions - some help please? am just starting as a new keyer today and am unfamiliar with Mexican naming conventions. The subjects in my image set all have typically 3 word names, while some are even longer eg. Gilberto A. Del Pozo Y Elissague. My question is which bit goes in Given Name field and which bit goes in Surname? My guess for a 3 word name eg Jesus Gutierrez Lugo, would be "Jesus" in the Given name field and "Gutierrez Lugo" in the Surname field and would follow the same logic for the longer ones, but this may be very wrong, so would appreicate some guidance on this! thanks!