Talk:World Archives Project: South Australia, Australia, Police Gazettes, 1862-1926 (Part 2)

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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps


1. Often names are followed by the age in parentheses, eg JOHN SMITH (16), particularly for young offenders.

Common Keying Errors Found by Reviewers


1. Missing names of victims, relatives etc. within the article. Do not only key the criminal/perpetrator.

2. Not keying middle names or initials.

It is very important that images with the ACDB logo be marked as the ACDB form type.

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Only key the first alias listed. Do not create extra records/lines for multiple aliases.
Do not combine aliases when there are multiple, just key the first one.

Do not calculate ages from year of birth. If only a year of birth is noted leave the age field empty.


Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: When a company name reads - Charles Walters and Co., should we be keying Charles Walters even though it is a company name?

A: Business names h=should not be keyed. Seanbmc (talk) 14:03, 15 March 2016 (MDT)

Q: When a Justice of the Peace's name is mentioned regarding a cause of death, should his named be keyed as well as the victim's?

A: Court personnel should not be keyed unless the article is specifically about that justice. Seanbmc (talk) 14:03, 15 March 2016 (MDT)

Q: When this project first became available, prefix entries such as "Miss," "Private," "Sergeant," etc. were not available and thus came up as errors on either entry or upon review. I know see that those prefixes, as well as others, have been added as available, but no updates were announced. So, now when reviewers are adding those prefixes to records entered before any knowledge that the new prefixes are available, those entries are showing up as corrections and, thus, contributors are probably receiving poorer accuracy ratings. Is something being done to correct this situation?

A: They could still be keyed before they were added to the menu; keyers would just have had to press F7 to accept them. --Katerimmer (talk) 02:03, 2 March 2016 (MST)
A: Ranks are only to be keyed when requested on the project.

Q: Do I record only the first instance of a name on a page? I've just come across the same person mentioned in two separate incidents in the same column. In this case, it's obvious as they are successive paragraphs, but in other cases they may not be noticed if not near each other.

A: Where it is obvious the person being keyed is a duplicate, you do not need to key that person again. We do expect some duplicate entries to be keyed regardless, because keyers will not always be aware of the duplicate entries.

Suggestions/Additions

If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

The phrase "as seen" should be removed from the instructions for keying Age to avoid confusion, as the age sometimes has to be converted to the required format. --Katerimmer (talk) 04:36, 19 February 2016 (MST)

A: The field has been updated. Thank you. Seanbmc (talk) 10:24, 19 February 2016 (MST)