Talk:World Archives Project: Pennsylvania, Coal Employment Records, 1900-1960

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Feel free to add to or edit information in this discussion tab as necessary.  Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page.  (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

From the Project Instructions..."On images with "Employee Record" at the top of the form, the record date will need to be pulled from the "Date From" column. On these images, key only the last employment date that appears in either column. Date will be in month-day-year format."

On most of the images I've reviewed, the keyer has left the record month and day blank and marked the record year [Blank] instead of getting the date from the "Date From" column.

Common Keying Errors Found by Reviewers


Keying record and birth months-- September can be keyed as Sept as the instructions state to key the month as an abbreviation from the record date using the dictionary provided for assistance. Nothing is said about keying as a 3-character abbreviation.

Key record years as 4-digits, expand if only 2-digits are shown.

Key birth years as seen, do not expand to 4-digits..

Gender should not be entered as "male" without seeing it stated. This reviewer believes that standard occupation names are often male independent of the person (e.g. draftsman) and that is not enough evidence to enter "male" for gender.

Residence should include the State, if given, with a comma between the town and state. But "Pa" should be keyed "as seen", not expanded to "Pennsylvania".

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: What should be done when the second page of the record is a continuation of the occupation list? Do I go back to the first page keyed and put the last occupation from the second page of the record? What should a back page of a card be categorized as?

A: We do not go back to fill in information that is shown on the next page. If there is no occupation on the record, leave occupation blank. If there is information shown on second page it should be categorized as a 'cover page'. If it is a blank second page categorize as 'image with no data'. --Wiedwoman 21:00, 5 December 2014 (UTC)

Q; If there is information on the back page, what should it be categorized as?

A: If there is not a name to key it should be a cover page. --Wiedwoman 03:09, 4 December 2014 (UTC)

Q: If both married and widower are marked how do we key it?

A: I would probably show as widower. --Wiedwoman 21:00, 5 December 2014 (UTC)

Q: I the image is not marked Employee Record at the top, but has no information in the Date of Record area, do we still take the record month, date, and year from the Date From column?

A: There is an example on wiki that shows to key the last column date as a record date. --Wiedwoman 21:00, 5 December 2014 (UTC)

Q: I have come across a number of cards with the nationality listed as simply "A" - assuming this means American. I am typing just "A" as seen, but should I be expanding to American?

A: Key A. --Wiedwoman 21:00, 5 December 2014 (UTC)

Q: On some of the card the names are shown as (e.g.) Smith, Joseph, John (with comma between given and middle) - and since it starts with the family name it has me wondering which is the given name, and which is the middle name. Joseph John Smith, or John Joseph Smith? I am currently entering given as "Joseph John."

A: I think Joseph John is correct. --Wiedwoman 21:00, 5 December 2014 (UTC)

Q: The last occupation date is in 1872, however the occupation list continues on back of card which is on the next page. The field will only allow years in the 1900's. Do I leave this field blank and ignore mark back of card as Cover Page as stated previously, or fill in with data from back of card?

A: Use the last listed occupation on the primary card. The back of card will be a cover page. Use the date of record on the primary card and f7 if it will not accept the year. --Wiedwoman 23:23, 6 December 2014 (UTC)

Q; If there is a hyphen in the occupation e.g. Trk Walker-Runner, do we enter the hyphen?

A: Yes I think the hyphen or ( ) can be keyed. The & is the only one that can not be keyed. --Wiedwoman 17:34, 8 December 2014 (UTC)

Q: There seems to be some confusion about the record date for Employee Records. The wiki states: On images with "Employee Record" at the top of the form, the record date will need to be pulled from the "Date From" column. On these images, key only the last employment date that appears in either column. Some keyers seem to be using the last date in the "date from" column, but others are using the later date from the column to the right. Which is correct?

A: I am using the instructions from this example that says to key the last date in the date from column. I will remove reference to key either column on the wiki, because the instructions should reference only one.
PennCoalEmployment Record Key 3.JPG
--Wiedwoman 17:18, 26 December 2014 (UTC)


Q: There is no place on the record image to select gender or sex. Should I just leave the gender column in the keying record blank?

A: Leave gender blank if the image does not show a gender. --Wiedwoman 03:35, 29 December 2014 (UTC)