Talk:World Archives Project: Ontario, Canada, The Ottawa Journal (Birth, Marriage and Death Notices), 1885-1980
Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the World Archives Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)
Extra Keying Helps
Common Keying Errors Found by Reviewers
Reminder: Project Instructions: "You should only be keying vital events from notices that were published specifically to announce the vital event. Do not key any vital information from regular news articles." I have run across a few image sets that have had Birth & Death information entered from articles in the paper, not in Headed Notices.
Questions and Answers
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- Q: In previous parts of this project, instructions have been to key "Son", "Daughter", "Stillborn", etc into the Prefix field if there is no Given Name. Now on this part, the instructions for the Prefix field say to key these words into the Given Name field, but the Given Name field instructions say nothing about it. Please could this be clarified - should the instructions say "Prefix" instead of "Given Name", or is it in the wrong field's instructions? I don't think we should review any image sets for this project until this question has been answered as we might be doing the wrong thing. --Katerimmer (talk) 03:40, 25 August 2016 (MDT)
- A: We are making updates to the Given name field help to include this instruction. Annafechter (talk) 15:29, 25 August 2016 (MDT)
Q: What is the instruction on a notice being in the wrong category (For example: a death notice listed under birth notices)?
- A: If you encounter notices that are in the wrong category enter them as they should be according to the information in the article - enter the Notice type as you determine it should be.
Q: Although the instructions say that there are no cover pages that all images contain at least one event, I have a set of 3,two of which have obituary and funeral accounts but no classified BMD's and one on which I can find not even one event listed. Normally I would call all three cover pages but I thought I should point this out as yesterday I sent off an image as a cover page because I could find nothing after checking several times so perhaps there are more out there. The set number is 5658000-25
- A: Obituaries should be keyed. But there are definitely some images in this set which have to be classed as Cover Pages. I think some have been selected because they show the advertising rates for Births, Deaths and Marriages although no actual BMD notices appear on the page. --Katerimmer (talk) 03:12, 29 August 2016 (MDT)
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Since the project instructions say not to key anything that isn't a specific announcement of a vital event, should we key information from funeral notices?