Talk:World Archives Project: New Zealand, The New Zealand Gazette, 1860-1894

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Feel free to add to or edit information in this discussion tab as necessary.  Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page.  (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

Common Keying Errors Found by Reviewers

1. Keyers are keying rank (e.g. Captain, Private, Lieut etc) in the Prefix field although the instructions say not to.

2. Keyers are not keying residence place in full (apart from street address) as seen on the record - for instance, when it says Hamilton, Waikato on the image they are just keying Waikato instead of Hamilton, Waikato.

3. Keyers are missing out some of the names, especially if they appear in the middle of a block of text. --Katerimmer 15:16, 5 November 2014 (UTC)

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.


Q: I have a set that I don't know how to key. It has at the top Schedule and has five columns, Date of orders: Judges: Trustees appointed: Name, sex, age, of persons under disability :Lands in respect of trustees appointed. Dates and places no problem but do we key the Judges, The Trustees or just the Persons under disability. The set number is 3794148-46 but I can't do a screen shot. They are all Maori names.

A: I think we would key the Trustees and the Persons under disability, but not the judges. --Katerimmer 08:56, 1 December 2014 (UTC)

Q: If a person has one name only(as several Maori do) should it be keyed in the first name field with the surname blank or in the surname field with the first name blank or does it make no difference?

A: In the first name field with the surname blank. --Katerimmer 07:55, 2 December 2014 (UTC)

Q: The instructions say to key a name only once. If the same name appears with multiple dates, do I key the name only once with the earliest (or latest) date, or should the name be entered multiple times in this instance? The page I'm reviewing has a list of names with dates and trustees, and some of the names and trustees are listed multiple times (with different dates).

A: You should just key each name once per article, and it would be with the first date that appears with the name. --Katerimmer 22:39, 9 December 2014 (UTC)

Q: I know we are not keying JPs, but what about Solicitors and those who are appointed as Liquidators?

A: No, do not key Solicitors.

Q: Sorry, but can we have some clarification of the above answer, please? Surely you are not saying that we would never key the name of a solicitor, even if s/he is the primary person in the article? Also, the question says we are not keying JPs, but the only mention of that in the keying instructions is in a very specific situation, where the JP's name is in all caps along with the manager and accountant and no other names, in a "General Abstract, Liabilities & Assets" list for a company. It doesn't say anything about not keying JP's generally, and sometimes you get a whole list of people who have been appointed as JP's, which I assume we are still supposed to key? --Katerimmer 14:10, 4 February 2015 (UTC)

Q: What is the answer to the question above that begins with "Sorry, but can we have some..." concerning whether or not we key a solicitor name if they are the primary person in an article and if we key JP names when they are the subject of an article?
A: If the JP is the primary individual in the article, yes, they should be keyed.

Q: When the place name is an Island which is said to be near another place,should we be listing the place it is near to or just the Island?

A: Just the island. --Katerimmer 11:06, 29 December 2014 (UTC)

Q:I have a list of deceased people's estates placed in charge of Trustees. Should we enter the date of the Rule or Order or the date of death? I think the date of order most likely but would like another opinion.

A: I believe it should be date of death. --Katerimmer 22:34, 8 March 2015 (UTC)

Q: Should the names be entered that are under the heading 'Ko nga ingoa o nga tangata i tono kia wahia te whenua'? In reviewing these sets I have found that no one seems to be entering them.

A: As far as I know, we key them unless it is a translation of an article which appears on the same image. You will find that keyers on this project do miss a lot of names out, unfortunately. --Katerimmer 22:53, 28 March 2015 (UTC)
A: These will probably be lists of Maori claimants or Tangata Whenua (people of the land)claiming their land. Perhaps people are not recognising them as names due to the spelling. I have done several long lists of these names (which had no heading but I assume are the same) which take a lot of time as you have to look at each letter and the drop down list is no help, so perhaps that puts people off also.

Q:On a list of Maori claimants for parts of their tribal lands do we put the name of the subdivision (all different) or the name of the block it is part of(just one)? They are in two separate columns.

A: Enter the larger area. So if the block is larger than the subdivision, then enter the block. If in doubt enter both with a comma separating them. Annafechter 16:37, 23 June 2015 (UTC)

Q: When keying Maori names, how is the word "te" handled? Is it part of the surname or given name? When it comes before any other name, is it the given name, followed by the surname or are both the given name or is it with the surname and the given name is blank?

A: Te is used before peoples names to show respect and when used this way it has a capital letter so yes include it with the name. It can also be used to refer to a whole class of things or places so it can be added to place names like Te Anau but sometimes in these lists it is added to place names to which it is not applied usually and it is used both ways here e.g Te Whakarewarewa is given on one list but Whakarewarewa on others. Both or either are correct in my opinion but whether that is the official position I don't know. Always use it in peoples names though when given as they are possibly Chiefs e.g Te Rauparaha was a famous Warrior Chief. A: To clarify the above answer, It usually goes before the given name if the person has one name only but when he has a first and a surname it is usually attached to the surname e.g Kiri Te Kanawa. I don't speak Maori but that is my understanding. Te can also mean "the" e.g Te Reo, the language.

Q: In NZGazette GazettePageWithNames Key 2.JPG Just to be sure, wouldn't we key over 30 names on the image, not just the two that are marked? "Primary" could be construed as only the first name on the list, perhaps as on the top part of the key sample.

A: Yes, all the names should be keyed. --Katerimmer 21:48, 11 April 2015 (UTC)

Q: In a list of soldiers killed in battle or who died of wounds, is the place they died concerned their residence at the time?

A: No. --Katerimmer 18:49, 13 April 2015 (UTC)

Q: Can you give an example of a"Private Advertisements"? Would it be physician publishing his request to be included in the Medical Register, or a company giving notice of its dissolution, with a list of shareholders?

A: As far as I know, they are just referring to the ones that actually have a heading of "Private Advertisements". --Katerimmer 22:46, 22 April 2015 (UTC)

Q: In a list of officiating ministers, when the persons are listed as "The Reverend,"  "The Right Reverend" or "The Venerable Archdeacon" should the words preceding "Reverend" or "Archdeacon" be keyed as part of the prefix?

A: The word "The" does not need to be keyed, but "Right" and "Venerable" should. Right Reverend does not mean the same as Reverend. --Katerimmer 21:38, 28 June 2015 (UTC)

Q: For Gazette Pages with names: if there is no date shown at the top, do we just leave all fields blank, or can we use the year from within the articles, assuming that the year is the same in all articles on that page example: 1890

A: If there is no publication year, the year may be left blank.

Q: In the Maori land Courts two dates are given. One the court date and one when the lease in question was dated. Should it be the date on the original lease that we use for the event date?

A: I think it is the court date. --Katerimmer (talk) 11:52, 6 March 2016 (MST)

Q:In a very long list of Maori names before the Lands Tribunal, several have names followed by other names in brackets some of which say (tamaiti) which is the Maori for child and others have names like this one Rangimaru (Waiawa).What is the way to deal with these? Do we add them to the name with brackets,make a separate entry for the bracketed part or just leave them out. Some of them say they are guardians in which case I am entering them



If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

This is a tech question, and I hope it is appropriate here: When keying lists of Maori names (almost none of which are in the name dictionary) error messages cover my entries, and worse, drop down lists, that rarely contain the name I am entering, snag my cursor and slow me down. Is there a way to circumvent the drop down lists and error messages? I will still know that I am entering a name not included on the dictionary list because required cells will remain orange.

A: I have tweaked the settings to hopefully fix this issue. The field is still required, and a pick list is still attached, but you should not need to validate names that are not in the dictionary. Thanks. Seanbmc (talk) 10:47, 27 January 2016 (MST)

A vast improvement. Thank you! gin