Talk:World Archives Project: New Zealand, City & Area Directories, 1866-1955 (Part 3)
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Extra Keying Helps
Common Keying Errors Found by Reviewers
Do not key the business names which appear after a persons name. Only key the business names if they appear first.
When keying Section Headers, make a new section for every town and/or city listed. Ex 1: "Mataikuna, see Whakataki" should be keyed as "Mataikuna".
Keying business names that have given names in them:
1. If the business name is listed as "Snell James & William", key as "James and William Snell" in the business field. Than in the next two entries key "Snell James" and "Snell William" in the surname and given name fields.
2: If the business name is listed as "Taylor Bros (Alex)", key as "Taylor Bros" in the business field. Than in the next entry key "Taylor Alex" in the surname and given name fields.
Do not key wild cards (#,?,etc) in any of the fields. Mark the field illegible. Even though a couple of the letters can be seen, the whole word is still unknown. Never guess any of the records!
I don't know who added the above advice, but the part about wild cards is certainly incorrect. If you can see some of the letters but not all of them, you should key two question marks together to indicate the illegible characters. For instance if you can see an S at the beginning and an l at the end but not the middle of the name you would key S??l
I believe that the advice about business names with given names in them is also wrong, as the keying instructions state "If two names appear, such as "McCaskell and Rooney" then key as two separate and unique records, or key as a Business Name when appropriate." This seems to mean that you would decide whether Snell James & William in your example is a business or two people and you would key either as two people's names or as a business, but not both. But if the above advice has been officially added by WAP then of course I am wrong!
Also as far as I know, we are not to make a new section for a town or city which does not include any names of people, but again if the above was added officially by WAP then I would like to know.
--Katerimmer 12:39, 2 July 2013 (UTC)
Questions and Answers
If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.
Q: If there is a business name listed after an entry (in my example the entry reads "Turner Chas Harcourt, agt Blackball Coal Co"), do we key the business as a seperate entry as I believe we did with previous NZ directory projects or do we skip it as suggested in the keying example?
A: On this project we are not keying business names which appear after the person's name. Only key the business names if they appear first.
Q: If there is an entry that reads "Murdoch Bros", do we key Surname as Murdoch and Given as Bros? Or as a business name as "Murdoch Bros". There's no names following Murdoch Bros.
A: Key "Murdoch Bros" in as a business name. Leave the Surname and Given name fields blank.
Q: If there is an entry that reads "Rudlen, John, jun, farmer", is the "jun" suffix for junior, so enter in suffix as "jun"?
A: Enter "Jun" in the Suffix field. Always key as seen.
If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.