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Alias names - If more than one alias, key the first one that is shown on the image. Be sure and check the name that they entered the country with.  
Alias names - If more than one alias, key the first one that is shown on the image. Be sure and check the name that they entered the country with.  
Date of Birth - Be sure to key the applicant date of birth and not the spouses date of birth.
Spouse - Do not key the spouse surname unless it is shown.  
Spouse - Do not key the spouse surname unless it is shown.  

Revision as of 06:45, 31 July 2011

Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

Here's a tip that I use when looking at images. If you will use control-S after opening each image it will reduce so that you can tell if it is a keyable form, cover page or duplicate. It makes it small enough to tell if it is the same image (duplicate) or a different page. -- Wiedwoman 16:15, 4 June 2011 (UTC)

Common Keying Errors Found by Reviewers

Form 3 declarations should be keyed when they are a full page.

Prefix - Do not key prefix unless one is shown.

Suffix - Do not key occupation as a suffix.

Alias names - If more than one alias, key the first one that is shown on the image. Be sure and check the name that they entered the country with.

Date of Birth - Be sure to key the applicant date of birth and not the spouses date of birth.

Spouse - Do not key the spouse surname unless it is shown.

Children - Do not key a number, key their names.

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Two different forms same information

Q: I am working on a set with two documents about the same person the first document is a Declarations of Intent the second a Petition for Naturalization the only difference is the date of the documents do I key both because they are different types of documents?

A: If it is a full page declaration it would be keyed as a petition 3. -- Wiedwoman 02:39, 24 July 2011 (UTC)

Oath of Allegience Form

Q: Do we key the information from this form on the #3 Petition Form?

A: No, the oath of allegiance is a cover page -- Wiedwoman 22:37, 21 February 2011 (UTC)

'Under Name of'

Q: What do I do when the name a person arrived under is different than the name on application. To be a little clearer: "The petition of Anna Demand......My lawful entry...under the name of Hania Druker....

A: The name she arrived under would qualify as an alias --Paulmd199 23:19, 21 February 2011 (UTC)

Q: What do I do when there is more than one alias listed on the application? For example: "Hannah Smith also known as Hanna Lillie Smythe...lawful entry under the name of Hense Barenholtz..."

A: You would use the signature of the applicant as the given and surname. We are told then to use the first alias name that we come to as the alias. So if signature is Hannah Smith - that will be the given and surname. Hanna Lillie would be alias given and Smythe would be alias surname. -- Wiedwoman 22:32, 4 July 2011 (UTC)

Letter stating institution of cancelation of naturalization

Q: Am I correct to assume that a letter stating that a naturalization would be keyed in as a "cover page". It is an actual letter no form involved. The same with all the other paper work that has been scanned?

A: Letters are classified as cover pages -- Wiedwoman 02:12, 24 February 2011 (UTC)

Q: What if letters regarding naturalization court proceedings are the only material relating to the person (no forms)? Only concerned because by not keying them, all mention of that person in this project is lost.

A: These would be considered cover pages. They will be browsable in the final index. -- Wiedwoman 00:26, 28 July 2011 (UTC)

Declarations of Intent

Q: The wiki guidelines for Petition for Naturalization 3 state "Also the Petition for Naturalization 3 form type for declarations is characterized by the text "UNITED STATES OF AMERICA" printed at the top of the page. Directly below this title will be a small horizontal line, and below that will be the subtitle: "Declaration of Intention". Does that also include Declarations that have UNITED STATES OF AMERICA as an arch a la the example images for Petition #1 rather than on a line a la the example images for Petition 3? --Kateshort2 19:19, 8 May 2011 (UTC)

A: I believe the Declaration you are referring to also falls under Petition 3. There is a picture of it in the instructions. Also I am assuming you mean it is alone on a page since if it were on top of or along with other docs, it would be a cover page.--Dirigo9 04:14, 11 May 2011 (UTC)
There are two pictures of it in the instructions, one at the top with the caption "Declaration should not be keyed because it lies on top of another form" and one at the bottom as an example of form number 3. I hadn't seen the second when I was reading the description paragraph of what qualified for form number 3, so thanks for pointing it out--but should the have never seen a full-page version of this sort of Declaration; every one I've come across lies on top of another form.) --Kateshort2 05:04, 15 May 2011 (UTC)

Q: Should the description for form number three be edited to include this sort of Declaration? To me, the two images of this sort of Declaration form look like exactly the same form containing exactly the same information, except perhaps for paper size-- if that's really the difference, is paper size enough of a difference to warrant one being keyed and the other not?

A: I think when you see the full page version you will know it. I have had both versions as I move through this project and have been keying the "full page" version of the Declaration as form #3. The full page Declarations are usually followed on the next page with a full page Petition 3, so that would also be a clue to you that this is the full page, #3 version. I do agree it is confusing since the forms are essentially the same, just a different size. If any of the arbitrators have feedback to indicate this is incorrect, I would appreciate it. I believe I am doing it correctly as this seems to agree completely with the instructions and examples for Petition 3.--Dirigo9 04:23, 16 May 2011 (UTC)
You are correct. We only key the full page version of the declarations. -- Wiedwoman 17:29, 4 June 2011 (UTC)

Spouse Surname

Q: If there is no surname listed, do we mark the field blank or just leave it empty? When I am on a Petition for Naturalization form #1, the spouse surname field starts off the orange color for required, but the program lets me go to the next image when I leave the spouse surname field empty.

A: Form #1 and Form #3 behave differently in the keying tool. Form #3 has the spouse Surname as required (shaded in orange, and so should be marked blank if missing), while in Form #1 it is not required (and so should not be marked as blank if missing). --Mitchhollander 00:22, 25 May 2011 (UTC) (updated answer)

Q: What if on a document it shows the spouse's name, but it also says that they were recently divorced. How should I key this in?

A: Key the name even if it says divorced or widowed. -- Wiedwoman 21:34, 19 July 2011 (UTC)

Birth Country

Q: Why are there Petitions submitted by women who were born in the US? I've seen three or four so far, and have entered 'USA' into the field.

A: As to keying, as hard as it is to resist, don't infer stuff that isn't actually on the forms we're keying.  So, if it obviously is USA, but not on the form, leave the field blank.
As to "Why?" take a look at this and other items related to the subject of naturlaization laws:  http://www.archives.gov/publications/prologue/1998/summer/women-and-naturalization-1.html --Rhmaynard 17:44, 3 June 2011 (UTC)

Q: Is Plotsk, Russia supposed to be keyed as Plotsk; Russia as the birth country. Or should it just be keyed as Russia. One of the sections on Petition for Naturalization 1 states that he/she gives up allegiance to the Republic of Poland and(or) Present Goverment of Russia. Please advise. Thank you.

A: If Russia is shown on the field of birth country, that is what should be keyed. If there was nothing in the birth country field, you would key Poland; Russia. But there is usually always something listed in the birth country field. -- Wiedwoman 17:10, 4 June 2011 (UTC)


Q: If the petitioner has indicated he or she has no children, do I skip the field, mark it as blank, or type None? (Petition for Naturalization Form 1)

A: Skip field. -- Wiedwoman 21:10, 7 June 2011 (UTC)

Q: I have seen a couple where they have no children on the Declaration of Intent form, then by the time they sign the final Petition for Naturalization, they have had a child. Does this child get entered?

A: It would be entered on the petition, but not the declaration. You will only key information that is showing on that form. -- Wiedwoman 22:47, 14 July 2011 (UTC)

Document Date

Q: I am finding that some of the records from the 1930's do not have a "recorded" date on the bottom or anywhere else. However, in some cases, there is a date on the next image. Can I use that date or do I need to strictly adhere to "key as seen"? I hate leaving it blank.

A: No you can't use a date from a different image. You will have to leave it blank. -- Wiedwoman 21:56, 11 July 2011 (UTC)

Alias Name

Q: In some cases there is an alias listed on the top of the page, Mary Smith formerly Maria Smyth, and a different name from when they entered the country, Marijanna Smzthsky. What takes precedence? Either option has the potential of making it easier/harder for whomever to track their ancestors.

A: WAP has stated the first name that is shown as alias is to be the alias. So if Maria Smyth is showing on the first line, it would be the alias. -- Wiedwoman 15:39, 12 July 2011 (UTC)

Certificate of Arrival

Q: What catergory do you list a certificate of Arrival under? It has a photo and name and arrival date on it?

A: The certificate of arrival is classified as a cover page. -- Wiedwoman 22:54, 28 July 2011 (UTC)