Talk:World Archives Project: Minnesota, State School and Hospital Records

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Revision as of 11:31, 12 February 2013 by Wiedwoman (Talk | contribs) (Common Keying Errors Found by Reviewers)

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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

Do not make sections.

Do not key numbers ie: #1 in the suffix box.

Common Keying Errors Found by Reviewers

Do not key age if there is a date of birth. -- Wiedwoman 01:09, 12 February 2013 (UTC)

Key birth place as seen without the word County or Co. Mpls Hennipen County Minn would be keyed as Mpls, Hennipen, Minn

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: Under the residence heading, how do I key an entry of "Poorhouse Goodhue"? Do I ignore the word poorhouse and only key Goodhue?

A: I would key as Goodhue. -- Wiedwoman 23:10, 6 February 2013 (UTC)

Q: Another residence question. The only residence entry is "alms house." Do I put nothing at all for the residence?

A: I would leave residence blank. -- Wiedwoman 23:31, 6 February 2013 (UTC)

Q: I'm looking at pages from the University of Minnesota Hospital for Crippled and Deformed Children, and there isn't a place on the document to list birth place, but there is a field for nationality. Should I key birth place from nationality?

A: No, do not enter the Nationality information in the Birth Place field. Annafechter 16:01, 7 February 2013 (UTC)

Q: If the year is not given in the admittance should we key the discharge date also that has a year?

A: I would key the discharge date if there is no year shown as admittance. -- Wiedwoman 21:10, 9 February 2013 (UTC)

Q: I have a document with the county name at the top of the page. I have been keying that county as the residence county for all records that have no other specific county listed. Should I do this, though, for a city that I know is not in that county, but does not have the correct county listed in the record. Should I key no county, the correct county, or the incorrect county that is on the sheet? (A Minneapolis record on a Goodhue county sheet.)

A: I leave it blank, but it may be corrected back to that county when it goes through review. -- Wiedwoman 21:10, 9 February 2013 (UTC)

Q: Are we keying alias names (in parenthases)?

A: no we do not key an alias as there is no alias field. -- Wiedwoman 21:05, 9 February 2013 (UTC)

Q: I have an image set with five images of the same two pages from a book. The right page is identical each time with one boy's record. The left page is the record of another patient with four sheets of her treatment information glued to the original page in the book. Each scanned image shows a different sheet of her treatment records and the same boy's record. Her name shows up on the first image while all the other needed information about her shows up on the last image. What do I do with this? I keyed the other patient's information from the first image and don't want to key him again from the remaining images.


If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.
Be sure and check for more than one record on a downloaded image. The Statistical Report - School for the Feeble-Minded - Faribault images are from a book which may have records to be keyed on facing pages.