Talk:World Archives Project: Massachusetts, Vital Records, 1700-1850 (Part 2)
Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the World Archives Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)
Extra Keying Helps
Common Keying Errors Found by Reviewers
From Part 1
Please remember that we do not key records where there is only a name/names and no date, nor do we key records that only have a date and no name/names
Please remember that records of intentions of marriage should be treated the same as actual marriage records.
Please remember that we are not inferring anything on this project. If parents are listed as John and Mary, do not put in surnames of child as parents surnames.
The city listed in the header is the city the birth was registered in and not the birthplace of the child. Birthplace is typically shown following the word "b" or "in".
Records that do not have a given name should still be keyed with the surname and date listed.
Please remember to key the gender when there are indicators. On the other hand, please do not infer gender when there are no indicators.
Surname should be copied down to following records, until changed.
Keyers are taking the info in the brackets which may differ from the original info before the brackets. Based on the examples in the next section, the bracket information should only be used, if it is additional to the earlier information, such as middle name / initials, maiden name, or additional date information.
Birthplace should not be assumed unless stated. When a person is stated as 'of' a location, that means that is their residence on the date of the event, not necessarily their birthplace.
Questions and Answers
If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.
Click here to view the questions and answers from Part 1 of this project.
Q: How would I key in the following: "Stewart, Deborah [Rediat, w.], w. Alexander, April 23, 1721. [April 22, 1720, a. 68, w.]"? Does this indicate this person to have been married/widowed a few times? Like, Deborah died April 23 1721, her husband Alexander died April 22, 1720, they were both previously widowed?
- A: Rediat is her maiden name, and Apr 23 1721 should be keyed as her date of death. Apr 22 1720 is an alternative date from another source and should be ignored. But the Death Age of 68 from the parentheses / brackets should be keyed. The "w" bit doesn't mean she was a widow when she married Alexander. --Katerimmer (talk) 03:22, 11 November 2017 (MST)
q: How would I key parents names "Paul Jr and Keziah Atkins"? Father given: Paul, Father surname:[blank], Suffix: Jr, Mothers given: Keziah, surname: Atkins? Or can I infer that because they are written together as a pair that both surnames can be Atkins?
- A: Incases where it is not clear of the same last name leave the field blank. See the project instructions "NOTE - We do not expect the (father/mother surname field to be populated very often. There will typically only be a given name listed for the father / mother, when present.".
Comment: Really?!! I can understand that we do not add a surname when the record shows John and Mary. But where a surname is given it is nearly always in the format of John and Mary Brown - seems stupid not to therefore key the surname for both father and mother. To key John (Blank) and Mary Brown basically means the Project Instruction should be changed to never key the surname for the father.
It's hard to tell from the information given above whether Atkins is the parents' surname or the mother's middle name. It would probably be easier to tell if we could see the full entry. --Katerimmer (talk) 03:14, 29 October 2017 (MDT)
Ok, I'll give the complete example. "BARRIGAN, Anistacia, d. of Stephen and Catherine, Jan. 5, 1843." Would I key the father's name as given:Stephen, surname: Barrigan, or can I not assume the surname?
- A: That is a different entry, and in that case, you would not key a surname for the parents. --Katerimmer (talk) 04:49, 5 November 2017 (MST)
Q: This is an intention record I came across: "[A] and [B], entered Nov 3rd and published Nov 6th 1836". Which should I use as the intention date? (Multiple people are awaiting this answer)
- A: WAP have answered this on the message boards, saying to key the earlier date. --Katerimmer (talk) 06:27, 1 November 2017 (MDT)
Q: Record keying, has a mixture of births and deaths. I am assuming to break them into two sections, one being births and the other deaths? Update on this question. I tried adding another section and I cannot make one section deaths and one section births. They stay the same, either birth or death. Maybe I am doing it wrong. --Billlinda155 (talk) 20:41, 26 October 2017 (MDT)
- A: Use "mixed" page to key multiple types of records. This is according to wiki. --Billlinda155 (talk) 18:50, 27 October 2017 (MDT)
Q: Example: Anna, d. Anna. If there is only one parent's name given should it be entered into the father given column even though it looks probable that it is the mother's name? Would someone PLEASE respond to this question????
- A: If you look at the main Births keying image sample, there is a similar entry - BECKWITH, Aaron Gould, s. Hannah, and it shows that Hannah should be keyed as the mother's name. --Katerimmer (talk) 02:46, 28 November 2017 (MST)
Q: When entering Marriages, it is obvious that an entry like "Mary, and John Smith" would have a blank Surname for the bride, since her Maiden name was not reported. However, I am also finding entries like "John, and Mary Smith". Do I enter literally as "John [Blank]" and "Mary Smith", or as "John Smith" and "Mary [Blank]"? Thanks --Xray (talk) 11:41, 22 December 2017 (MST)
If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.