Talk:World Archives Project: Liverpool, United Kingdom, Crew Lists 1860-1919
Extra Keying Helps
Common Keying Errors Found by Reviewers
Entering the name of the "Skipper" from the crew list signatures. The instructions clearly state: "All names should be keyed from these registers except for ship masters" - Masters are also known as Captain or Skipper.
Lpool should be keyed as Lpool, not Liverpool
Assuming a nationality and putting it in the nationality column. For example, the image says "born in Antwerp" and then the keyer puts Belgian in the Nationality column. Just because they were born in Antwerp doesnt mean their nationality was Belgian at birth or as they grew up. You must "key as seen" and not infer information that isn't on the record.
Adding a date on the crew list page and entering it as the Registry date from the columns next to the crew list. The registry date is only taken from where it says "received at" on the Ship Information pages (also at the bottom of these pages where the Master signs).
Questions and Answers
If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.
Q: The project instructions state that we should "Choose the Image No Data form type for images where there is neither keyable data, nor data which is not being keyed but will be marked Cover Page, Section Header, etc. Examples include blank forms, Crew Lists, or Ship's Logs." Does a form count as blank if the ship name is filled in at the top of the sheet with nothing else written on it? Or would it be a Cover Page in that case? --Katerimmer 09:17, 5 January 2012 (UTC)
A: Only if the forms are blank should the record be considered an Image with no data. So if the record is not a Ship Information form but there is information written on the record then it should be classified as a Cover page, Section header. Annafechter 17:08, 6 January 2012 (UTC)
Q: I have a form here that appears to be part of a crew list (page 6, continuing with more information for the crew members on page 7 of it, to be exact). It has no date at the top of it, nor does it have a birth year column. Many of the crew member's first names are abbreviated as well. However, it has a "Wages per Week" column and "To whom to be paid" column, along with a whole slew of information pertaining to fishing ("Share of Fishing Profits", "Character" columns, "Discharge" columns, etc.) The other document in this image set was pertaining to a fishing expedition, which I marked as "Cover page, etc.", but it also contained a date. And thus, I have several questions. Should I use the date from the previous document to key this one and to properly assess the birth year of those in the crew list? Should I just assume all of the crew members nationalities as "British"? (I know the project instructions ask you to name the town if the person is British, but if I already listed the town name do you really need to list it again? The town names of the crew members are as follows: London, Liverpool, Gorleston, Peel, Gorleston, Liverpool, Birkenhead, Birkenhead, Yarmouth, Liverpool, Scarborough, Liverpool, Liverpool, Liverpool, Liverpool) Do I leave the keying information areas not listed on the document simply blank? Do I even key this document? I find the whole thing very perplexing.
A: No, you should not take the date from the previous image. Also, if there is not a birth year or nationality given on the record these fields should be left blank. Annafechter 20:38, 15 February 2012 (UTC)
Q: I have a document headed "Merchant Shipping (Fishing Boats) Act, 1883", and below that "Application for Exemption". There is one ship listed on it with some information about it. The only date is a stamped date of 19 July 88. Not sure if this is a document I should be entering. It's obviously not a crew list but the only fields requested from the only other form type, Ship Information, are the Registry Day, Month and Year. Not sure if this fits, and if the stamp date is the Registry date. Please help so that I don't make a mistake - do I key this page at all?
A: Yes, this record should be keyed. It is a Ship Information form type. Here are the instructions for when there is only a stamped date, "If these form lines are blank, check for a stamped date somewhere on the page. If the form lines for the date are blank, key the year only from the stamped date." Annafechter 20:38, 15 February 2012 (UTC)
Q: A couple of questions. Some documents have a hand written date- do I key that if there is no stamped date? Pages of the Log are shown in the examples as being Cover Pages- but some of these have the names of crewmen on them. In that case do I list any names that are mentioned and call it a Crew List?
A: Yes, the written date should be used if it is present.
A: Without seeing the images I can't be sure - if there are lists of crewmen it would be classified as a Crew List, if it is correspondence that contains a crew members name it would be classified as a Cover page form. Annafechter 20:38, 15 February 2012 (UTC)
Q: There is a Certificate of Discharge form that has just one crewman's name and details on it. Do I put this as a cover page?
A: Yes, the individual Certificates of Discharge should be classified as Cover page, Section Header, etc. Annafechter 13:00, 30 May 2012 (UTC)
Q. When a town is listed under Nationality, do I key it in the Birthplace, ie - Liverpool, or under Nationality as British - or do I key under both?
- A: The field help for Nationality states to "key the locality into the birthplace field". In your example you would enter Liverpool in the Birthplace field and leave the Nationality field empty.
Q. On the Crew Lists pages that have age and Birthplace, normally there is no stamped date. I have the same questions as Len stated below about what date should be used or should be we leave it coded as blank?
- A: It sounds like there is a date on the record - is it after the words, "Received at"? The date does not need to be a stamped date, many are written in. If I am not understanding your question please post a screen shot so we can see the record. Annafechter 01:14, 7 December 2012 (UTC)
Q. Since 'Master' is not supposed to be coded, does that mean that we are not supposed to code the 1st name on the Crew lists that is entered after 'Master'? I thought that was included as a member of the crew, but now am not sure when I read the comment about Common problems seen by the Reviewers.
A: Just found this on the UK forum...."It means not to key the Master when his name is written in somewhere other than as a member of the crew, but it isn't explained in the instructions for this project. If you look at the discussion page for the Dorset Crew Lists it is explained in there:"
Dorset Crew List Link: 
A: The instructions for this project are slightly different from those for the Dorset Crew Lists. Anna has said about the Liverpool Crew Lists "This project is specifically for the Crew Lists. We have a separate project (I am not sure if we will be keying it through AWAP or not) for the master's certificates so their names will be keyed there." So we are not to key the names of the Masters, even when they are included on the crew list.
Q: With the Crew Lists I have been using the columns under the heading "Date and Place of signing this Agreement" where there has been no "Received at..." or "Shipping Master ....", is this correct? The date is usually correct for the whole of the crew list except where a seaman has been signed on in another port. I have found it very useful with names to check the "sign on" signatures against the "discharged" signatures. Another question with birth place abbreviations; often for example Liverpool is shorten to Lpl, L'pl, L'pool, for Belfast shorten B'fast, Bfast and for Birkenhead to B'head or Bh'd. Is it correct to put the apostrophe in or do you omit it?
One final question with Ship Information. On many occassions where documents have been lodged with Consulated on the certificate pages of the ships log again there is no stamping of "Received at ..." so I have used the earliest date the Consular has signed the the log entry. There may be several entries at different dates. Is this correct or should I enter each entry as new sections where the dates differ? Thanks Len
A: Birthplaces should be keyed as seen so if it is has an apostrophe L'pool", key it as that.
With regards to the registry date I found this quote from the UK area of the forum: 
"The Registry date will typically be on either the top or the bottom of the record and should appear after where it says Received At, or something similar to that or it may be stamped somewhere on the page. If you don't see something like that on the image you are keying, simply leave that information blank."
Q: When a town is listed under Nationality, do I key it as a birthplace, such as Liverpool, or do I key in the Nationality as British - or both? Also, if I'm not sure where the town is am I expected to google to out the nationality? Thanks, Pam
A: Do not assume the nationality unless it is definitely written on the record. For example, do not assume the nationality is British if they were born in Liverpool.
If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.
Since LPool shows up so frequently, could you add it to the dictionary, please?
On the Crew Lists pages that have age and Birthplace, normally there is no stamped date. I have the same questions as Len does above about what date should be used or should be we leave it coded as blank. I have found it very helpful after entering all of the crew members, ages, and birthdates to scroll to the right side where the crew members have signed their names again under the Release column. Many times, there is a better understanding of what was written and / or the entire name is on the right side but only an initial is on the left side.
Also, I think that it would be helpful to know when we are entering things incorrectly or skipping records or miscoding record types? If we are not made aware of what we are doing wrong, then we will consistently make the same errors. Is there anyway that we can find out what is being done incorrectly to improve the process for everyone?
Yes please, I want the same questions answered as the above posters. Also, there's a lot of places that need adding to the list of birthplaces: Arbroath, Glasgow, Belfast, Cork, Wexford, Hamburg, come up on many pages. AND if we have to key as we see - should Lpool be added to the list of birthplaces. Thanks Kathy
Hi there, I'd like to support what Kathy says above. I have now done quite a few of these and would guess that well over 50% of crew members were born in Ireland or Northern Ireland, but there are very few Irish localities on the dropdown. I have made a list/ table in "Word" of about 50 of the most common localities I have encountered in Ireland, Northern Ireland and a few in Scotland and will be happy to email them to you if you let me know which email address?